Executive Assistant, Foundation

Hackensack Meridian Health; Wall (SD); On-site; USD 48,000 - 55,000; Full time

Job summary

Hackensack Meridian Health seeks an Executive Assistant Development to support executives and teams in administrative, scheduling, and clerical tasks. The role coordinates office activities with staff across departments, board members, donors, and external partners.

Responsibilities include board meeting logistics, donor event planning, and preparing reports and correspondence. Travel to board and donor meetings is required quarterly, with a focus on professional, ethical engagement in

Qualifications

• High school diploma or GED required; seven+ years in a related field preferred.
• Associates or Bachelor’s degree preferred.
• Proven ability to manage multiple tasks with diplomacy and enthusiasm.

Responsibilities

• Schedule appointments, meetings, and travel for executives.
• Maintain donor database entries and generate reports.
• Prepare expense reports, travel authorizations, and correspondence.
• Coordinate board meetings, agendas, minutes, and logistics.
• Plan fundraising events and donor cultivation activities.
• Oversee office operations: ordering, mail, and supplies.

Skills

Organizational skills

Communication skills

Fast-paced work

Databases

Spreadsheets

Donor relations mindset

Diplomacy

Education

High school diploma or GED

Associates or Bachelor’s degree

Tools

Google Suite

Microsoft Office

Blackbaud Raiser's Edge

Job description

Overview

Our team members are the heart of what makes us better.

At Hackensack Meridian Health we help our patients live better, healthier lives - and we help one another to succeed. With a culture rooted in connection and collaboration, our employees are team members. Here, competitive benefits are just the beginning. It’s also about how we support one another and how we show up for our community.

Together, we keep getting better - advancing our mission to transform healthcare and serve as a leader of positive change.

The Executive Assistant Development, Foundation assists executives (and team members) with administrative, scheduling and clerical matters and coordinates the activities of the office through communication with staff from various corporate and division-level departments, board members, medical staff, support services, donors, prospects, and team members.

Position will include quarterly travel to board and donor meetings.

Responsibilities

• Schedules appointments, meetings or conferences for departmental personnel utilizing interdepartmental and/or hospital wide computerized scheduling systems.
• Entering and tracking of contact reports in donor database.
• Preparation of expense reports and travel authorizations.
• Prepares and files routine and advanced correspondence including letters, memoranda, and reports.
• Coordinates special projects as instructed, composes memos, transcribes notes, and researches and creates presentations.
• Manages all board meetings logistics, including scheduling, preparing, and distributing agendas and materials, and recording, distributing, and maintaining the minutes.
• Coordinates the planning and execution of fundraising and donor cultivation events, including managing logistics such as venue, catering, presentation setup, materials, and overseeing the event.
• Generates reports, handles multiple projects, and prepares and monitors invoices and expense reports.
• Ordering and coordination of small gifts/gift baskets for donors (holidays, etc.).
• Reviews and distributes daily mail correspondence to appropriate personnel.
• Orders office supplies and maintains inventory.
• Demonstrate perseverance while adhering to the highest ethical standards, demonstrating an optimistic, positive, and professional attitude in all interactions.
• Available to travel between multiple sites as needed for board meetings, events, etc.
• Other duties and/or projects as assigned.
• Adheres to HMH Organizational competencies and standards of behavior.

Qualifications

Education, Knowledge, Skills and Abilities Required

• High School diploma, general equivalency diploma (GED), and/or GED equivalent programs.
• Minimum of seven (7) years experience in a related field.
• Commitment to building a strong culture of philanthropy with a diplomatic approach.
• Demonstrate knowledge of databases and spreadsheets.
• High level of energy, enthusiasm and dedication to the mission of Hackensack Meridian Health.
• Strong organizational skills.
• Ability to work successfully in a fast-paced environment while managing multiple assignments and priorities.
• Excellent written and verbal communication skills.
• Proficient computer skills that include but are not limited to Google Suite and/or Microsoft Office platforms.

Education, Knowledge, Skills And Abilities Preferred

• Associates or Bachelor's degree.
• Experience with Blackbaud system to maintain donor records, Raiser's Edge and/or other fundraising/CRM management software.
• Prior health care experience and/or foundation experience.

Compensation

Minimum rate of $35.17 Hourly

HMH is committed to pay equity and transparency for our team members. The posted rate of pay in this job posting is a reasonable good faith estimate of the minimum base pay for this role at the time of posting in accordance with the New Jersey Pay Transparency Act and does not reflect the full value of our market-competitive total rewards package.

Job Duties

The starting rate of pay is provided for informational purposes only and is not a guarantee of a specific offer. Posted hourly rates may be stated as an annual salary in the offer and posted annual salaries may be stated as an hourly rate in the offer, depending on the level and nature of the job duties and credentials of the candidate. The base compensation determined at the time of the offer may be different than the posted rate of pay based on a number of non-discriminatory factors, including but not limited to:

• Labor Market Data: Compensation is benchmarked against market data to ensure competitiveness.
• Experience: Years of relevant work experience.
• Education and Certifications: Level of education attained, including specialized certifications, credentials, completed apprenticeship programs or advanced training.
• Skills: Demonstrated proficiency in relevant skills and competencies.
• Geographic Location: Cost of living and market rates for the specific location.
• Internal Equity: Compensation is determined in a manner consistent with compensation ranges for similar roles within the organization.
• Budget and Grant Funding: Departmental budgets and any grant funding associated with the job position may impact the pay that can be offered.

Some jobs may also be eligible for performance-based incentives, bonuses, or commissions not reflected in the starting rate. Certain positions may also be eligible for shift differentials for work performed on evening, night, or weekend shifts.

In addition to our compensation for full-time and part-time (20+ hours/week) job positions, HMH offers a comprehensive benefits package, including health, dental, vision, paid leave, tuition reimbursement, and retirement benefits.

HACKENSACK MERIDIAN HEALTH (HMH) IS AN EQUAL OPPORTUNITY EMPLOYER

All qualified applicants will receive consideration for employment without regard to age, race, color, creed, religion, sex, sexual orientation, gender identity or expression, pregnancy, breastfeeding, genetic information, refusal to submit to a genetic test or make available to an employer the results of a genetic test, atypical hereditary cellular or blood trait, national origin, nationality, ancestry, disability, marital status, liability for military service, or status as a protected veteran.

Our Network

Hackensack Meridian Health (HMH) is a Mandatory Influenza Vaccination Facility

As a courtesy to assist you in your job search, we would like to send your resume to other areas of our Hackensack Meridian Health network who may have current openings that fit your skills and experience.