Administrative Assistant II

Goldbelt Apex LLC; Ogden (UT); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k) with company match

Paid time off

Professional development

Job summary

Goldbelt Apex LLC is seeking an office administrator to manage records, reports, data processing, and general office duties in support of medical equipment maintenance and logistics. The role involves data entry, inventory control, and coordination with shipping, receiving, and government systems.

The position requires strong English communication, basic math, and Microsoft Office skills, with travel up to ~15% and the ability to work with DoD systems such as DMLSS/TEWLS.

Qualifications

• Cross-functional collaboration required and strong communication skills.
• Proficiency in English, both written and verbal.
• Proficient in Microsoft Word and Excel; data handling abilities.
• Experience with data collection and reporting.
• Good internet and basic calculation skills.
• Proficiency with numbers, rates, ratios, and graph interpretation.

Responsibilities

• Turn-in and inventory counts.
• Preparing travel authorization letters.
• Enter, open, close and update work order information into automated systems.
• Perform warehousing and inventory management with Government at all depot locations.
• Provide office administration support and prepare general office correspondence.
• Assist in data collection and reporting for incoming, stored and outgoing medical equipment.
• Process work orders in client’s automated systems.
• Schedule and coordinate workload with the Production Controller.
• Coordinate and interface with shipping and receiving for equipment inventories and turn-in of medical equipment including all necessary documentation and updating Army automated systems.
• Tracks tasks/events/issues to include personnel status.
• Travel as needed (estimated 15%).

Skills

Cross-functional collaboration

English proficiency

Microsoft Office

Data collection

Internet proficiency

Math & calculations

Education

High School Diploma

Tools

DMLSS

TEWLS

Job description

Overview

Goldbelt Apex, a part of the Healthcare Technology Transformation Group, is a data-focused company dedicated to process and quality in every aspect. As experts in healthcare IT, Apex is committed to building systems for healthcare organizations to seamlessly communicate and exchange data across different systems and devices.

Summary

Be responsible for providing office automation expertise, to create records, compile reports, gather and process data, schedule, coordinate, and track various data sets and office functions correlating to medical equipment maintenance, provide shipping and receiving. Be responsible for receiving, storing, recording and issuing repair parts; perform quality control, property management and repair parts management.

Responsibilities

Essential Job Functions

• Turn-in and inventory counts
• Preparing travel authorization letters
• Enter, open, close and update work order information into automated systems
• Perform warehousing and inventory management with Government at all depot locations
• Provide office administration support and prepare general office correspondence
• Assist in data collection and reporting for incoming, stored and outgoing medical equipment
• Process work orders in client’s automated systems
• Schedule and coordinate workload with the Production Controller
• Coordinate and interface with shipping and receiving for equipment inventories and turn-in of medical equipment including all necessary
• Documentation and updating Army automated systems
• Tracks tasks/events/issues to include personnel status
• Travel as needed (estimated 15%)

Qualifications

Necessary Skills and Knowledge

• Ability to work cross-functionally (internally) and/or (externally)
• Strong English language skills (both written and verbal)
• Proficiency in using the internet
• Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals
• Ability to compute rate, ratio, and percent and to draw and interpret bar graphs
• Knowledge of Microsoft Office Suite such as Microsoft Word and Microsoft Excel

Minimum Qualifications

• High School Diploma
• Experience working with Government Entity, with the Department of the Army and Department of Defense preferred
• Possess 3 years of related experience
• Must be able to work with DMLSS and TEWLS database systems
• Must be able to obtain and maintain a NACI Clearance and CACard
• Possess the ability to pass NCIC investigation and scored credit check per federal and contractual requirements
• Ability to lift up to 40 lbs.

Preferred Qualifications

• Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists
• Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form
• Excellent communication, business analytical and problem-solving skills
• Effective customer services skills

Pay And Benefits

At Goldbelt, we value and reward our team's dedication and hard work. We provide a competitive base salary commensurate with your qualifications and experience. As an employee, you'll enjoy a comprehensive benefits package, including medical, dental, and vision insurance, a 401(k) plan with company matching, tax-deferred savings options, supplementary benefits, paid time off, and professional development opportunities.