Administrative Assistant II

Georgia Southern University; Statesboro (GA); On-site; USD 27,552 - 30,307; Full time

Job summary

Georgia Southern University, Armstrong Campus in Savannah, GA, seeks an Administrative Assistant II to provide administrative and staff support across office operations, including secretarial, data entry, accounting, and payroll tasks with a high level of technical skill. The role supports multiple leaders and may serve associate directors, department chairs, or senior administrators.

Responsibilities include budget monitoring, filing, meetings coordination, travel arrangements, report

Qualifications

• High School Diploma or equivalent.
• 1–3 years of related work experience.

Responsibilities

• Coordinates and supports staff and/or unit activities; acts as liaison with other departments to resolve day-to-day administrative problems.
• Postes, balances, monitors, and reconciles ledgers and financial reports; may assist with budget planning documents and petty cash.
• Maintains files and databases; develops data for recurring internal reports and performs basic analyses.
• Schedules meetings, interviews, appointments, and travel arrangements for supervisors.
• Prepares scheduled or ad hoc statistical and narrative reports as directed.
• Assists management and staff with problem-solving, project planning, and achieving goals.
• Leads and trains lower graded staff or students as required.
• Requisitions supplies, printing, maintenance and other services.

Skills

Customer service

Communication

Organization

Education

High School Diploma or equivalent

Tools

Microsoft Office

Google Apps

Job description

Administrative Assistant II

Location: Armstrong Campus – Savannah, GA

Job Summary

Performs a variety of administrative and staff support duties for an office, department, college, or unit, which require a range of skills and a knowledge of the policies and procedures of the department, college and university as well as a high level of technical skill. Duties must be performed independently and may include secretarial, data entry, accounting, financial, print, library, and payroll. May provide direct administrative support to one or more employees at the level of associate director, department chair, assistant dean, registrar, or above.

Responsibilities

• Coordinates and performs a range of staff and/or operational support activities for the unit; serves as a liaison with other departments and operating units in the resolution of day‑to‑day administrative and operational problems.
• Posts, balances, monitors, and reconciles internal department/division monthly ledgers, budgets, and financial reporting system reports; may prepare drafts of budget planning documents; may manage petty cash disbursements and reconciliations.
• Establishes, maintains, and updates files, databases, records, and/or other documents; develops and maintains data, and performs routine analyses and calculations in the processing of data for recurring internal reports.
• Schedules and coordinates meetings, events, interviews, appointments, and/or other similar activities for supervisors, which may include coordinating travel and lodging arrangements.
• Prepares or assists with the preparation of scheduled and/or ad hoc statistical and narrative reports; performs basic information gathering and analysis and/or forecasting, as specifically directed.
• Assists unit management and staff in problem‑solving, project planning, and development and execution of stated goals and objectives.
• Leads and trains lower graded staff and/or student employees, as required.
• Requisitions supplies, printing, maintenance, and other services.

Required Qualifications

Educational Requirements

• High School Diploma or equivalent

Required Experience

• One (1) to three (3) years of related work experience

Proposed Salary

$20.67 per hour (non‑exempt, biweekly)

Required Documents to Attach

• Resume
• Cover Letter
• Two (2) Professional References

Knowledge, Skills & Abilities

• Abilities: Consistently exhibit engaging customer service; Ability to support various constituencies served by the University; Proven proficiency with computers including Microsoft Office, Google, and/or applications as required for specific position.
• Knowledge: Adhere to University policies and procedures to meet Institutional goals and support University's mission for student success.
• Skills: Effective communication (verbal and written), organizational and human relations skills.

Other Information

• Must be able to perform duties and responsibilities with or without reasonable accommodation.
• Work generally performed in an office environment.
• Workweek may occasionally extend beyond 40 hours.
• Travel may be required.
• May be required to maneuver items weighing up to 25 pounds with or without reasonable accommodation.

Background Check

• Position of Trust

Equal Employment Opportunity

Georgia Southern University provides equal employment opportunities to all employees and applicants for employment without regard to race, color, sex, sexual orientation, gender identity or expression, national origin, religion, age, veteran status, political affiliation, or disability. Individuals in need of reasonable accommodations under the Americans with Disabilities Act to participate in the search process should notify Human Resources: (912) 478‑6947.