Administrative Assistant II

DHL Supply Chain; Stafford (AL); On-site; Confidential; Full time

Benefits offered by this job

PTO

401(k) with company match

Tuition reimbursement program

Medical, dental, and vision coverages

Job summary

Genesis Logistics is seeking an Administrative Assistant II - Transportation to support fleet and transportation leadership. The role includes managing fleet records, preparing operational reports, and coordinating with drivers, vendors, and operations management.

The position offers Monday and Friday shifts 8am-4:30pm, pay of $24.00/hr, and benefits including medical, dental, and vision coverage, PTO, a 401(k) with company match, tuition reimbursement, and opportunities for growth through

Qualifications

• Two years related experience
• High School Diploma or Equivalent, preferred

Responsibilities

• Screen telephone calls and visitors, directing to subordinate managers or other offices.
• Provide information requiring knowledge of manager’s area and company policies.
• Perform confidential administrative functions for reports and meetings.
• Maintain departmental records and prepare reports.
• Schedule meetings and arrange travel and hotel accommodations.
• Open and review mail; draft responses and delegate items.
• Follow up on assignments delegated to subordinates.
• Maintain confidential administrative filing.
• Process weekly payroll records.
• Serve as central communication point for associates.
• Operate office equipment (fax, copier, printer, binding).
• Perform additional duties as assigned.

Skills

Strong organizational skills

Strong communication

Analytical skills

Ability to handle confidential info

Education

High School Diploma or equivalent

Tools

Microsoft Excel

Microsoft Outlook

Reporting systems

Job description

At Genesis Logistics, you will play a part in one of the world’s most essential industries. As the leading contract logistics provider, we believe in doing the right thing, growing together, and delivering the difference. At Genesis Logistics, you have a voice that matters and can make an impact that lasts. There has never been a better time to join Genesis Logistics. In a business like ours, the opportunities are endless. So, join us. Work with us. Grow with us.

Position: Administrative Assistant II - Transportation

Shift: Monday & Fridays 8am-4:30pm

Pay: $24.00/hr

Fleet Admin II responsibilites

• Maintain fleet records, vehicle files, registrations, permits, and licensing documentation.
  
• Track preventive maintenance schedules, repairs, inspections, and vehicle downtime.
• Process invoices, purchase orders, fuel reports, and fleet-related expenses.
  
• Support DOT, OSHA, and company compliance programs by maintaining required documentation and audit files.
  
• Monitor fleet utilization, mileage, fuel usage, and reporting metrics.
  
• Coordinate with vendors, repair facilities, drivers, and operations management regarding vehicle issues and service needs.
• Prepare operational reports, spreadsheets, and presentations for transportation leadership.
• Assist with accident reporting, claims administration, and safety records management.
• Provide general administrative support for transportation and fleet management teams.

Fleet knowledge experience preferred:

• 2-4 years of administrative, transportation, logistics, or fleet experience.
• Strong proficiency in Microsoft Excel, Outlook, and reporting systems.
• Experience with fleet management, maintenance, or transportation software preferred.
• Strong organizational, communication, and analytical skills.
• Ability to handle confidential information and work in a fast-paced environment.

AFFORDABLE medical, dental, and vision coverages offered on your 30th day.

• PTO
• 401(k) with generous company match
• Tuition reimbursement program
• Excellent training and career advancement opportunities

Grow your skills. Shape your world.

Role Purpose:

Provide administrative and clerical support to management including the management of personnel records. Work under general supervision of the General Manager while providing personal secretarial services and administrative assistance. Exercise discretion and judgement on occasion and provide courteous, responsive, and accurate information to associates.

Key Accountabilities:

• Screen telephone calls and visitors, deciding who can be redirected to subordinate managers or to others offices.
• Provide information to callers, requiring detailed knowledge of the manager’s area of responsibility and general knowledge of company policies, practices and operations.
• Perform confidential administrative functions where reports could have an effect on cost. (Typing, proofing and assembling reports or proposals for customers or outside agencies and taking, transcribing and distributing minutes for important meetings)
• Maintain departmental records and prepare reports.
• Schedule meetings and appointments and arrange travel and hotel accommodations as necessary.
• Open and review all mail directed to management staff. Compose responses to routine inquiries, and decide which items can be delegated to subordinate managers, and forward the appropriate items.
• Follow up on all assignments delegated to subordinate managers as to status, completion, etc.
• Maintain administrative filing system including items that are confidential.
• Process weekly payroll records.
• Serve as central communication point for associates.
• Operate office equipment including fax, copier, printer, and binding machines.
• Perform additional duties as assigned.

Required Education and Experience:

• Two years related experience
• High School Diploma or Equivalent, preferred

Our Organization is an equal opportunity employer.

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