Administrative Assistant II

Edward Jones; St. Louis (MO); Hybrid; USD 55,000 - 75,000; Full time

Benefits offered by this job

Medical benefits

Dental

Vision

Disability insurance

401k retirement plan

Paid holidays

Vacation days

Volunteer day

Job summary

Edward Jones is seeking an Administrative Assistant, Practice Support Strategy, to provide trusted administrative and operational support to four Executives and General Partners. The role emphasizes calendar management, travel logistics, and meticulous scheduling in a fast-paced environment.

The position requires strong organizational skills, 5-8 years of related experience, and advanced Microsoft Office proficiency. Candidates should be local to Tempe, AZ or St.

Qualifications

• High School Diploma or equivalent.
• 5-8 years related experience.
• Strong organizational skills; able to set priorities and handle multiple tasks.
• Self-motivated; able to work independently.
• Excellent verbal and written communication skills.
• Superior customer service experience.
• Advanced proficiency in Microsoft Office Suite and Adobe tools.
• Discretion with confidential information.

Responsibilities

• Manage complex calendars and schedule prioritization for executives.
• Coordinate travel logistics and itineraries.
• Prepare and track expense reports with accuracy.
• Create presentations and materials for leadership meetings and events.
• Monitor inbound requests and prioritize high-importance items.
• Build relationships with key stakeholders while maintaining confidentiality.
• Handle multiple priorities with high-quality, timely outputs.
• Communicate scheduling priorities and needs to General Partners.

Skills

Calendar management

Travel coordination

Expense reporting

Presentation prep

Stakeholder management

Confidentiality

Education

High School Diploma or equivalent

Tools

Outlook

Word

OneNote

Excel

PowerPoint

SharePoint

Adobe Professional

Job description

This job posting is anticipated to remain open for 30 days, from 27-Aug-2026. The posting may close early due to the volume of applicants.

Join a financial services firm where your contributions are valued. Edward Jones is a Fortune 500¹ company where people come first. With over 9 million clients and 20,000 financial advisors across the U.S. and Canada, we're proud to be privately-owned, placing the focus on our clients rather than shareholder returns.

Behind everything we do is our purpose: We partner for positive impact to improve the lives of our clients and colleagues, and together, better our communities and society. We are an innovative, flexible, and inclusive organization that attracts, develops, and inspires performance excellence and a sense of belonging.

People are at the center of our partnership. Edward Jones associates are seen, heard, respected, and supported. This is what we believe makes us the best place to start or build your career.

View our Purpose, Inclusion and Citizenship Report.

¹Fortune 500, published June 2024, data as of December 2023. Compensation provided for using, not obtaining, the rating.

Are you highly organized, proactive, and energized by supporting senior leaders in a fast-paced environment? As an Administrative Assistant, Practice Support Strategy, you'll serve as a trusted partner to 4 Executives and General Partners, helping them stay focused on strategic priorities by providing exceptional administrative, scheduling, travel, and operational support.

In this highly collaborative role, you'll manage competing priorities, coordinate complex logistics, and build strong relationships across the firm. You'll play a critical role in keeping leaders organized, informed, and prepared, enabling them to make the greatest impact on their teams, clients, and business objectives.

What You'll Do

• Manage complex calendars, coordinate meetings, and prioritize scheduling requests based on leadership and business needs.
• Arrange and manage travel logistics, including flights, hotels, transportation, and itineraries, ensuring all travel details are accurately reflected on leaders' calendars.
• Complete, submit, and track expense reports, ensuring timely and accurate processing.
• Prepare presentations, meeting materials, and other resources to support leadership meetings, projects, and events.
• Monitor incoming requests and communications, helping ensure urgent and high-priority matters receive timely attention.
• Build strong working relationships with key stakeholders and business partners while maintaining a high level of professionalism and confidentiality.
• Manage multiple priorities simultaneously while delivering accurate, high-quality work and exceptional service.
• Communicate effectively with General Partners regarding scheduling priorities, administrative needs, and time-sensitive requests.

Job Requirements:

• High School Diploma or equivalent
• 5-8 years related experience
• Strong organizational skills with ability to set priorities and handle multiple tasks
• Self-motivated and ability to work independently
• Must have good verbal and written communication skills
• High Degree of Customer Service Experience
• Advanced proficiency in Microsoft Outlook, Word, OneNote, Excel, PowerPoint, SharePoint and Adobe Professional
• Completes work with a limited degree of supervision
• Proven ability to handle confidential information with discretion

Candidates that live within a commutable distance from our Tempe, AZ and St. Louis, MO home office locations are expected to work in the office four days per week.

At Edward Jones, we are building a place where everyone feels like they belong. We're proud of our associates' contributions to the firm and the recognitions we have received.

Check out our U.S. awards and accolades: Insights & Information Blog Postings about Edward Jones

Check out our Canadian awards and accolades: Insights & Information Blog Postings about Edward Jones

Edward Jones does not discriminate on the basis of race, color, gender, religion, national origin, age, disability, sexual orientation, pregnancy, veteran status, genetic information or any other basis prohibited by applicable law.

Edward Jones' compensation and benefits package includes medical and prescription drug, dental, vision, voluntary benefits (such as accident, hospital indemnity, and critical illness), short- and long-term disability, basic life, and basic AD&D coverage. Short- and long-term disability, basic life, and basic AD&D coverage are provided at no cost to associates. Edward Jones offers a 401k retirement plan, and tax-advantaged accounts: health savings account, and flexible spending account. Edward Jones observes ten paid holidays and provides 15 days of vacation for new associates beginning on January 1 of each year, as well as sick time, personal days, and a paid day for volunteerism. Associates may be eligible for bonuses and profit sharing. All associates are eligible for the firm's Employee Assistance Program. For more information on the Benefits available to Edward Jones associates, please visit our benefits page.