Administrative Assistant II

C&S Wholesale Grocers; Sheboygan (WI); On-site; USD 40,000 - 60,000; Full time

Job summary

C&S Wholesale Grocers is seeking an Administrative Assistant to support the Department Manager and compliance team, handling project tracking, calendars, and meeting preparation in a fast-paced office environment.

You will interface with employees, other departments, and vendors while maintaining confidential information. 1st shift Monday–Friday; travel as needed; strong Microsoft Office skills required.

Qualifications

• 2–5 years relevant experience; prior experience supporting senior-level executives.
• Ability to maintain strict confidentiality and handle sensitive information.
• High integrity and reliability; discretion is essential.
• Experience supporting multiple executives is preferred.

Responsibilities

• Track projects including developing and maintaining project plans, budgets, and staffing requirements.
• Manage the department calendar and prepare materials for meetings; facilitate participation.
• Prepare letters, spreadsheets, and PowerPoint presentations.
• Handle daily administrative tasks (filing, mail, faxing, etc.) and answer phones.
• Travel required: Yes.

Skills

Administrative support

Scheduling

Communication

Attention to detail

Education

High School Diploma

Tools

Microsoft Outlook

Microsoft Word

Microsoft PowerPoint

Microsoft Excel

Job description

Position Overview

Keep our communities fed. Our focus is simple but meaningful, from our distribution centers to our offices — every employee of C&S and their family of companies works to help feed local families, neighbors, and communities

As an Administrative Assistant, you will perform departmental project tracking activities. You will act as an interface between employees, other departments, and vendors. In this role, you will provide administrative support to the Department Manager as well as the entire compliance team on a daily basis. You will manage daily schedules and assist the department in preparation for scheduled meetings.

Shift: 1st, Monday - Friday

Job Description

You will contribute by:

• Daily tracking of projects including developing and maintaining project plans, budgets, and staffing requirements.
• Tracks progress and identifies/resolves obstacles.
• Ensures that all team members involved are on target for successful completion of the project.
• Recommends adjustments to the project plan based on achievements to date.
• Manage the department calendar.
• Ensure department is prepared for all scheduled meetings; prepare materials, including presentations; facilitate others' participation to ensure meeting efficiency, etc.
• Compose letters, spreadsheets and PowerPoint presentations.
• Create and maintain filing system.
• Manage daily administrative tasks (filing, photocopying, mail, faxing, etc.).
• Answer phones and take accurate messages.
• Track department invoices and expenses.
• Other duties as assigned.

Travel Required:Yes

Your work environment may include: Office : Office Temperature (65F to 75F)

We’re searching for candidates with:

• Special Skills : Advanced understanding of Microsoft Outlook, Word, PowerPoint, Excel.

Other:

• High standard of integrity and reliability; ability to remain strictly confidential is a must.
• 2-5 : relevant experience; prior experience supporting senior level executives preferably someone with experience supporting multiple executives. very person matters. We keep our values alive through a culture that embraces differences and ensures that every person matters.

The Fine Print

Essential functions and responsibilities may change as business needs require. This position may be with any affiliate of C&S Wholesale Grocers.

Qualifications

• High School Diploma - General Studies
• Shift 1st Shift (United States of America)
• Company Piggly Wiggly Midwest LLC

About Our Company

Building on its more than 100-year history in the grocery business, Piggly Wiggly ® continues to grow its presence with stores throughout the Midwest, South and Northeast. C&S Wholesale Grocers, LLC. operates corporate stores and services independent franchisees under a chain-style model. This unique grocery store offers the selection and assortment of a national chain, with the service and local customization of a community-based retailer. Each store contains specialized local assortments to meet local shoppers’ needs.

Piggly Wiggly ® is an Equal Opportunity Employer.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability or veteran status, or any other applicable state or federal protected class.

The Company provides affirmative action in employment for qualified Individuals with a Disability and Protected Veterans in compliance with Section 503 of the Rehabilitation Act and the Vietnam Era Veterans’ Readjustment Assistance Act.

C&S Wholesale Grocers, LLC is an industry leader in supply chain solutions and wholesale grocery supply in the United States. Founded in 1918 as a supplier to independent grocery stores, C&S now services customers of all sizes, supplying more than 7,500 independent supermarkets, chain stores, military bases and institutions with over 100,000 different products.

C&S also proudly operates and supports corporate grocery stores and services independent franchisees under a chain-style model throughout the Midwest, South and Northeast.

We are an engaged corporate citizen, supporting causes that positively impact our communities.