Administrative Assistant II

Toshiba America Business Solutions, Inc.; Saint Paul (MN); On-site; USD 32,000 - 43,000; Full time

Benefits offered by this job

Medical coverage

Dental coverage

Vision coverage

401(k) with match

Life insurance

Employee discounts

Paid holidays

Job summary

Toshiba America Business Solutions is seeking an Administrative Assistant II in Eagan, MN to support daily operations and client communications. You will coordinate travel, prepare reports, and assist with events and calendar management.

The role requires a high school diploma, at least two years of administrative experience, and proficiency with Microsoft Office. Onboarding includes comprehensive training and benefits typical for a global tech organization.

Qualifications

• Two years of administrative support experience; experience maintaining office operations, coordinating travel and generating reports.
• Ability to handle confidential material appropriately; be able to work in a team environment.
• Demonstrated ability to use Microsoft Office Suite or automated systems.

Responsibilities

• Provide administrative support within the marketplace.
• Compose correspondence with correct grammar, punctuation and spelling.
• Research, compile and proof department documents; maintain office supplies and process paperwork.
• Coordinate travel arrangements and reservations; schedule appointments and answer phones.
• Provide presentation support and equipment setup; assist with event planning as needed.
• Maintain executives' calendars and arrange travel; prepare daily activities.

Skills

Administrative support

Travel coordination

Report generation

Confidentiality

Education

High School Diploma or equivalent

Tools

Microsoft Office

Job description

Join Toshiba America Business Solutions as an Administrative Assistant II in Eagan, MN.

From industry-leading office solutions to advanced software solutions including eBRIDGE Global Print, Document Capture, Document Management, Digital Signage, you will support the team by coordinating daily operations, assisting with customer communications, and helping ensure clients receive exceptional service and support.

What You'll Do

• Provide administrative support and expertise within the marketplace.
• Compose correspondence (ensuring accurate grammar, punctuation and spelling.
• Research, compile and proof department documents, maintain office supplies, process paperwork, receive visitors, read and route incoming mail, may perform budget tracking and reporting. Identify problems.
• Coordinate travel arrangements and reservations. Schedule appointments, answer phones, develop, generate and track reports.
• Provide presentation support as well as equipment set up. Assist with event planning as needed.
• Schedule appointments, respond to internal inquiries, generate and track reports. Perform miscellaneous projects as assigned.
• Maintain calendars for one or several executives and ensures appropriate preparation for daily activities; and make travel arrangements.
• Perform miscellaneous projects as assigned and other related duties as assigned.

What You'll Bring

• High school diploma or equivalent.
• Two years of administrative support experience; hands on experience with maintaining office support, coordinating travel and generating reports. Ability to handle confidential material appropriately. Demonstrated ability to use Microsoft Office Suite or automated systems.
• Demonstrated good research skills and attention to detail and be able to work in a team environment.

Earn Well

• Hourly Rate $22.68 -$30.45, based on experience.

Training

• Comprehensive onboarding and industry-leading sales training
• Ongoing training and professional development

Benefits

• Medical, dental, and vision coverage
• 401(k) plan with match and company provided life insurance
• Employee Assistance Programs, pre-tax spending accounts, pet insurance, and employee discounts
• Generous paid holidays, vacation & sick/personal business/volunteer days
• Opportunities for career growth within a global technology organization

About Us

Toshiba America Business Solutions is a leader in digital technology, delivering innovative print, document management, and workflow solutions that help organizations across a wide range of industries.

At Toshiba, you'll have opportunities to expand your expertise, gain exposure to multiple areas of the business, and build a rewarding career with a trusted global organization.

Education

High School (required)

Toshiba America Business Solutions is an equal opportunity/affirmative action employer that evaluates qualified applicants without regard to age, ancestry, color, religious creed, disability, marital status, medical condition, genetic information, military or veteran status, national origin, race, sex, gender, gender identity, gender expression and sexual orientation or any other protected factor.

We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. Individuals who need a reasonable accommodation because of a disability for any part of the employment process should email [e-mail] to request an accommodation.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

This employer is required to notify all applicants of their rights pursuant to federal employment laws.

For further information, please review the Know Your Rights notice from the Department of Labor.