Administrative Assistant II

Toshiba America Business Solutions, Inc.; Eagan (MN); On-site; USD 32,000 - 43,000; Full time

Benefits offered by this job

Medical, dental, and vision coverage

401(k) with match

Employee discounts

Generous paid holidays, vacation

Job summary

Toshiba America Business Solutions, Inc. in Eagan, MN is seeking an Administrative Assistant II to support daily operations, assist with customer communications, and ensure clients receive excellent service.

The role involves scheduling, preparing reports, coordinating travel, and providing presentation support as needed. Requires high school diploma and 2 years of administrative experience; strong MS Office skills are essential.

Qualifications

• High school diploma or equivalent.
• Two years of administrative support experience; coordinating travel and generating reports.
• Ability to handle confidential material and use Microsoft Office Suite.

Responsibilities

• Provide administrative support and expertise within the marketplace.
• Compose correspondence with accurate grammar, punctuation and spelling.
• Research, compile and proof department documents; maintain office supplies and process paperwork.
• Coordinate travel arrangements and reservations; schedule appointments; respond to inquiries; generate and track reports.

Skills

Administrative support

Microsoft Office

Attention to detail

Education

High School Diploma or equivalent

Tools

Microsoft Office Suite

Job description

Join Toshiba America Business Solutions as an Administrative Assistant II in Eagan, MN.

From industry-leading office solutions to advanced software solutions including eBRIDGE Global Print, Document Capture, Document Management, Digital Signage, you will support the team by coordinating daily operations, assisting with customer communications, and helping ensure clients receive exceptional service and support.

What You'll Do

• Provide administrative support and expertise within the marketplace.
• Compose correspondence (ensuring accurate grammar, punctuation and spelling.
• Research, compile and proof department documents, maintain office supplies, process paperwork, receive visitors, read and route incoming mail, may perform budget tracking and reporting. Identify problems.
• Coordinate travel arrangements and reservations. Schedule appointments, answer phones, develop, generate and track reports.
• Provide presentation support as well as equipment set up. Assist with event planning as needed.
• Schedule appointments, respond to internal inquiries, generate and track reports. Perform miscellaneous projects as assigned.
• Maintain calendars for one or several executives and ensures appropriate preparation for daily activities; and make travel arrangements.
• Perform miscellaneous projects as assigned and other related duties as assigned.

What You'll Bring

• High school diploma or equivalent.
• Two years of administrative support experience; hands on experience with maintaining office support, coordinating travel and generating reports. Ability to handle confidential material appropriately. Demonstrated ability to use Microsoft Office Suite or automated systems.
• Demonstrated good research skills and attention to detail and be able to work in a team environment.

Earn Well

• Hourly Rate $22.68 -$30.45, based on experience.

Training

• Comprehensive onboarding and industry-leading sales training
• Ongoing training and professional development

Benefits

• Medical, dental, and vision coverage
• 401(k) plan with match and company provided life insurance
• Employee Assistance Programs, pre-tax spending accounts, pet insurance, and employee discounts
• Generous paid holidays, vacation & sick/personal business/volunteer days
• Opportunities for career growth within a global technology organization

About Us

Toshiba America Business Solutions is a leader in digital technology, delivering innovative print, document management, and workflow solutions that help organizations across a wide range of industries.

At Toshiba, you'll have opportunities to expand your expertise, gain exposure to multiple areas of the business, and build a rewarding career with a trusted global organization.

Education

High School (required)

Toshiba America Business Solutions is an equal opportunity/affirmative action employer that evaluates qualified applicants without regard to age, ancestry, color, religious creed, disability, marital status, medical condition, genetic information, military or veteran status, national origin, race, sex, gender, gender identity, gender expression and sexual orientation or any other protected factor.

We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. Individuals who need a reasonable accommodation because of a disability for any part of the employment process should email [e-mail] to request an accommodation.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

This employer is required to notify all applicants of their rights pursuant to federal employment laws.

For further information, please review the Know Your Rights notice from the Department of Labor.