Administrative Assistant II

CNA Insurance; New Jersey; On-site; USD 35,000 - 65,000; Full time

Job summary

CNA Insurance in New Jersey is seeking an experienced Administrative Assistant to support day-to-day operations, manage calendars, coordinate meetings and travel, and assist management with timekeeping and payroll processes.

The role requires some college coursework and about four years of administrative experience, plus excellent written and verbal communication, strong interpersonal skills, and proficiency with Microsoft Office.

Qualifications

• Some college coursework in Marketing, Business, or Accounting is desirable.
• Typically a minimum of four years strong administrative experience.
• Excellent communication and interpersonal skills; proficiency with Microsoft Office.

Responsibilities

• Coordinate organizational administration activities and resolve issues.
• Draft, prepare and distribute memos and reports using office software.
• Schedule meetings, travel arrangements, and maintain calendars.
• May lead, mentor and train staff; assist management with timekeeping/payroll.

Skills

Written & verbal communication

Interpersonal skills

MS Office

Organizational skills

Insurance industry knowledge

Education

Some college coursework in Marketing, Business, or Accounting

Job description

You have a clear vision of where your career can go. And we have the leadership to help you get there. At CNA, we strive to create a culture in which people know they matter and are part of something important, ensuring the abilities of all employees are used to their fullest potential.

Under general supervision performs complex administrative support on day to day operational matters in an operations, corporate services, or sales area. Interacts and resolves issues which may be sensitive and confidential in nature. Collaborates with others acting as liaison between management and other business units.

JOB DESCRIPTION:

Essential Duties & Responsibilities

Performs a combination of duties in accordance with departmental guidelines:

Assists management in the coordination of organizational administration activities which may include but would not be limited to performance reviews, cost center updates, customer issues etc., and within scope of authority, resolves problems and issues independently and proactively.

Drafts, prepares and distributes correspondence, memos, and other documents and reports, which require the use of office technologies and software applications.

Collaborates with internal and external contacts regarding business unit administration issues and concerns.

Schedules and coordinates meetings, conferences, travel arrangements and maintains group or manager's business calendar.

Acting with a sense of urgency, prepares, processes and may submit reports, which may include timekeeping and other payroll/business operations processes; may train staff or management on timekeeping and other administrative processes.

May lead, mentor and train other staff.

May establish and maintain official documents and records in appropriate files.

May assist management in special projects.

May attend meetings, seminars etc. and records notes or provides information as needed.

May back up other Administrative Assistants, and may provide administrative assistance to other functional areas.

May perform additional duties as assigned.

• May be responsible for the day to day coordination and routine administration of LAN activities in a field location/office, escalating LAN issues as necessary.
• In a functional support role may keep staff informed of changes in procedures for various administrative tasks within the functional organization.

Reporting Relationship

Typically Supervisor or above

Skills, Knowledge & Abilities

• Excellent written and verbal communication skills including professional phone etiquette.
• Excellent interpersonal skills with the ability to effectively interact with internal and external business partners and staff at all levels.
• Strong computer skills including Microsoft Office suite and other business related software systems.
• Excellent organizational skills including ability to prioritize and coordinate multiple tasks.
• Overall general knowledge of the insurance industry and the business units.

Education & Experience

• Some college with course work in Marketing, Business, Accounting, etc. desirable.
• Typically a minimum four years strong administrative experience.

In certain jurisdictions, CNA is legally required to include a reasonable estimate of the compensation for this role. In District of Columbia, California, Colorado, Connecticut, Illinois, Maryland, Massachusetts, New York and Washington, the national base pay range for this job level is $35,000 to $65,000 annually. Salary determinations are based on various factors, including but not limited to, relevant work experience, skills, certifications and location. CNA offers a comprehensive and competitive benefits package to help our employees – and their family members – achieve their physical, financial, emotional and social wellbeing goals. For a detailed look at CNA’s benefits, please visit cnabenefits.com.

CNA utilizes AI-enabled technology during the recruiting process. For more information, please visit our careers page.

CNA is committed to providing reasonable accommodations to qualified individuals with disabilities in the recruitment process. To request an accommodation, please contact [e-mail]