Administrative Assistant II

CNA Insurance; Chicago (IL); On-site; USD 35,000 - 65,000; Full time

Job summary

CNA Insurance in Chicago seeks an Administrative Assistant to provide complex administrative support across operations, corporate services, and sales. You will coordinate calendars, draft reports, handle confidential issues, and backfill for other admins as needed.

Ideal candidates have 4+ years of administrative experience, some college coursework, and strong MS Office skills. The role involves timekeeping duties and potential training responsibilities, with a base pay range noted for certain

Qualifications

• Excellent written and verbal communication skills including professional phone etiquette.
• Excellent interpersonal skills with the ability to effectively interact with internal and external partners at all levels.
• Strong computer skills including Microsoft Office suite and other business-related software systems.
• Excellent organizational skills with the ability to prioritize and coordinate multiple tasks.
• General knowledge of the insurance industry and the business units.

Responsibilities

• Assists management in coordinating administrative activities including performance reviews and cost center updates.
• Drafts, prepares, and distributes correspondence and reports using office software.
• Collaborates with internal and external contacts on administration issues.
• Schedules meetings, travel, and maintains calendars.
• Supports timekeeping and payroll processes; may train staff on administrative tasks.
• May mentor and train staff.
• Maintains official documents and records.
• Assists management on special projects.
• Attends meetings and records notes as needed.
• Backs up other Administrative Assistants and supports other areas.
• Performs day-to-day LAN coordination in field locations as needed.

Skills

Communication

Interpersonal skills

Microsoft Office

Organization

Insurance industry knowledge

Education

Some college coursework

4+ years administrative experience

Tools

Microsoft Office Suite

Job description

You have a clear vision of where your career can go. And we have the leadership to help you get there. At CNA, we strive to create a culture in which people know they matter and are part of something important, ensuring the abilities of all employees are used to their fullest potential.

Under general supervision performs complex administrative support on day to day operational matters in an operations, corporate services, or sales area. Interacts and resolves issues which may be sensitive and confidential in nature. Collaborates with others acting as liaison between management and other business units.

JOB DESCRIPTION

Essential Duties & Responsibilities

Performs a combination of duties in accordance with departmental guidelines:

• Assists management in the coordination of organizational administration activities which may include but would not be limited to performance reviews, cost center updates, customer issues etc., and within scope of authority, resolves problems and issues independently and proactively.
• Drafts, prepares and distributes correspondence, memos, and other documents and reports, which require the use of office technologies and software applications.
• Collaborates with internal and external contacts regarding business unit administration issues and concerns.
• Schedules and coordinates meetings, conferences, travel arrangements and maintains group or manager's business calendar.
• Acting with a sense of urgency, prepares, processes and may submit reports, which may include timekeeping and other payroll/business operations processes; may train staff or management on timekeeping and other administrative processes.
• May lead, mentor and train other staff.
• May establish and maintain official documents and records in appropriate files.
• May assist management in special projects.
• May attend meetings, seminars etc. and records notes or provides information as needed.
• May back up other Administrative Assistants, and may provide administrative assistance to other functional areas.
• May perform additional duties as assigned.
• May be responsible for the day to day coordination and routine administration of LAN activities in a field location/office, escalating LAN issues as necessary.
• In a functional support role may keep staff informed of changes in procedures for various administrative tasks within the functional organization.

Reporting Relationship

Typically Supervisor or above

Skills, Knowledge & Abilities

• Excellent written and verbal communication skills including professional phone etiquette.
• Excellent interpersonal skills with the ability to effectively interact with internal and external business partners and staff at all levels.
• Strong computer skills including Microsoft Office suite and other business related software systems.
• Excellent organizational skills including ability to prioritize and coordinate multiple tasks.
• Overall general knowledge of the insurance industry and the business units.

Education & Experience

• Some college with course work in Marketing, Business, Accounting, etc. desirable.
• Typically a minimum four years strong administrative experience.

In certain jurisdictions, CNA is legally required to include a reasonable estimate of the compensation for this role. In District of Columbia, California, Colorado, Connecticut, Illinois, Maryland, Massachusetts, New York and Washington, the national base pay range for this job level is $35,000 to $65,000 annually. Salary determinations are based on various factors, including but not limited to, relevant work experience, skills, certifications and location. CNA offers a comprehensive and competitive benefits package to help our employees – and their family members – achieve their physical, financial, emotional and social wellbeing goals. For a detailed look at CNA’s benefits, please visit cnabenefits.com.

CNA utilizes AI-enabled technology during the recruiting process. For more information, please visit our careers page.

CNA is committed to providing reasonable accommodations to qualified individuals with disabilities in the recruitment process. To request an accommodation, please contact [e-mail]