Administrative Assistant II

Benchmark; Mesa (AZ); On-site; USD 42,000 - 54,000; Full time

Job summary

Benchmark is seeking a detail-oriented administrative professional to provide general support to department leaders and team members in a busy office in Mesa, AZ. You will handle routine correspondence, scheduling, filing, and basic reports, while maintaining organization and professionalism.

The role also includes front-desk coverage, travel coordination, time-entry support, and calendar management, with opportunities to contribute to continuous improvement and process standardization.

Qualifications

• Basic written and verbal communication skills required.
• Strong organizational skills and attention to detail.
• Ability to follow instructions, procedures and priorities.
• Proficiency with Microsoft Office applications (Word, Excel, Outlook).

Responsibilities

• Provide routine administrative support, including word processing, spreadsheet updates, filing, and preparing standard reports.
• Serve as a point of contact for the department, responding to routine inquiries and directing questions to staff or leaders.
• Provide front-desk coverage and greet visitors professionally.
• Coordinate basic travel arrangements and events as directed.
• Assist with collection and entry of departmental time records and maintain filing systems.
• Support meetings by scheduling rooms, preparing materials, and noting action items.

Skills

Microsoft Office

Communication

Time management

Education

High School Diploma or equivalent

Associate’s degree or coursework in business administration or related field

Tools

PowerPoint

Job description

At Benchmark, we are driven by our purpose: to innovate for a healthier, safer, and better-connected world to create a brighter future. When you join us, you become part of a team passionate about making a meaningful impact across various sectors, including commercial aerospace, defense, advanced computing, next-generation communications, complex industrials, medical, and semiconductor capital equipment. We prioritize career growth, fostering a culture that ensures you reach your full potential. At Benchmark, your work is purpose-driven, enabling you to create a positive impact on the world and make your career truly meaningful. You’ll be part of a collaborative, and inclusive team that values your ideas and contributions.

Summary

Provides general administrative and clerical support to department leaders and team members in an office environment. Assists with routine correspondence, basic report preparation, scheduling, and record maintenance. Performs assigned tasks with professionalism, attention to detail, and adherence to established procedures.

Responsibilities

• Provide routine administrative support, including basic word processing, spreadsheet updates, filing, and preparation of standard reports or presentation materials.
• Assist as a point of contact for the department, responding to routine inquiries and directing questions to appropriate staff or leaders.
• Provide reception or front-desk coverage, greeting visitors in a professional and courteous manner.
• Coordinate basic travel arrangements & events as directed (e.g., domestic bookings, calendar entries, and expense submission support).
• Assist with the collection and entry of departmental time records, following established guidelines and timelines.
• Maintain departmental filing systems (electronic and physical) to ensure documents are organized, accurate, and easy to retrieve.
• Support meetings and department activities by scheduling rooms, preparing materials, and taking notes or tracking simple action items when requested.
• Perform data entry and basic spreadsheet updates to support department tracking and reporting needs.
• Maintain a clean and organized work area and follow workplace safety and professionalism standards.
• Handle routine departmental information appropriately and elevate sensitive matters to management as needed.
• Provide backup administrative support to other team members when workloads require.
• Participate in training and follow standard work processes and continuous improvement practices.

Education / Experience

• High School Diploma or equivalent required.
• Associate’s degree or coursework in business administration or a related field preferred.
• 1-3 years of progressively responsible administrative experience in a corporate or professional office environment.

Skills

• Basic written and verbal communication skills.
• Strong organizational skills with attention to detail.
• Ability to follow instructions, procedures, and priorities set by others.
• Ability to manage routine tasks in a fast-paced office environment.
• Proficiency with Microsoft Office (Word, Excel, Outlook); PowerPoint familiarity a plus.
• Professional demeanor with the ability to interact courteously with employees, visitors, and vendors.
• Ability to handle confidential information appropriately and refer issues beyond scope to management.
• Willingness to learn, accept feedback, and support team goals.

Physical Location: Mesa, AZ
Shift: Shift 1
Work Schedule: Monday-Friday 8:00am-5:00pm
Full Time
In our innovative environment, you'll work with cutting-edge technology, leading the way in engineering design and delivering world-class manufacturing services for products that make a real difference in the lives of others. At Benchmark, your career is more than just a job. It’s an opportunity to be part of something bigger, where your work matters and helps shape a brighter future for everyone. Together, we will achieve extraordinary things.

Safety-Sensitive Position and Drug Testing Notice: This position is classified as safety-sensitive because impairment while performing job duties could pose a significant risk of harm. Where permitted by applicable law or required by federal regulation, Benchmark will conduct a pre-employment drug screen , which may include testing for THC . In jurisdictions that restrict pre-employment cannabis testing or prohibit action based solely on non-psychoactive cannabis metabolites, Benchmark will comply with local requirements. Benchmark maintains a drug- and alcohol-free workplace and may conduct reasonable-suspicion and post-incident testing in accordance with applicable law.

Export Control: This job position may include access to controlled information or technology covered under applicable U.S. export control laws. As such, employment for this job position may be contingent on either verification that an applicant falls under the definition of a "U.S. Person" (which includes U.S. citizens, U.S. lawful permanent residents, and those granted U.S. asylum or refugee status) or on the Company timely obtaining any necessary export license required under federal laws. The Company evaluates such export license situations on a case-by-case basis and may decline to proceed with a job applicant in its sole discretion since export license applications can take many weeks to be processed.

Benchmark is an equal opportunity employer. We are bringing together a diverse workforce with unique talents, life experiences, cultures, and perspectives to promote an innovative, collaborative, and creative place to work. If you need assistance or an accommodation due to a disability, please email us at [e-mail] .