Administrative Assistant II

supply-chain; McDonough (GA); On-site; USD 28,000 - 33,000; Full time

Benefits offered by this job

Medical, dental, and vision coverage

PTO with holidays and vacation

401(k) with company match

Tuition reimbursement

Job summary

DHL Supply Chain in the United States is seeking an Administrative Assistant II to provide comprehensive administrative and clerical support to management, including personnel records. You will work under general supervision of the General Manager, handling routine inquiries and coordinating schedules.

Ideal candidates have two years of related experience and a High School Diploma or equivalent. The role offers first shift hours, competitive pay, and a strong benefits package within a leading

Qualifications

• Two years related experience.
• High School Diploma or Equivalent, preferred.

Responsibilities

• Screen calls and visitors, directing to appropriate managers.
• Provide information about the manager’s area and company policies.
• Prepare and proof reports and minutes for meetings.
• Maintain departmental records and prepare reports.
• Schedule meetings and travel arrangements.
• Open and review mail; draft responses to routine inquiries.
• Follow up on delegated tasks and monitor status.
• Maintain confidential filing and records.
• Process weekly payroll records.

Skills

Verbal communication

Written communication

Time management

Word processing

Spreadsheets

Presentations

Filing & sorting

Multitasking

Editing letters

Data entry

Typing

Education

High School Diploma or equivalent

Tools

MS Word

MS Excel

MS PowerPoint

Job description

DHL Supply Chain is Hiring! At DHL, you will play a part in one of the world’s most essential industries. There has never been a better time to join DHL Supply Chain. In a global business like ours, the opportunities are endless. So, join us. Work with us. Grow with us.

The core responsibilities of this role include:

1. Strong verbal, written communication, and time management skills
2. Proficient with word processing, spreadsheet and presentation software
3. Ability to file, alphabetize and sort
4. Ability to prioritize multiple tasks to efficiently manage workload
5. Ability to compose routine letters and to edit and proofread business correspondence and reports
6. Ability to learn the manager’s areas of responsibility and company policies, procedures, and operations
7. Ability to read and concentrate via computer data entry typing and proofreading- up to 50% of time

Position: ADMINISTRATION. Administrative Assistant II

Shift: First shift : Shift Monday – Friday Shift hours : 08:00 – 04:00

Pay: $20.75

Additional Incentives: N/A

In addition to the general job description below, the ideal candidate will also possess the following skills and/or experience:

Provide administrative and clerical support to management including the management of personnel records. Work under general supervision of the General Manager while providing personal secretarial services and administrative assistance. Exercise discretion and judgment on occasion and provide courteous, responsive, and accurate information to associates.

Be part of the world’s largest logistics company!DHL Supply Chain hasbeen certified as a Great Place to Work® in the US and Canada! Our excellent benefits packages includes:

- Affordable medical, dental, and vision coverage available beginning on your 30thday

- PTO program for all associates, including paid holidays and vacation

- 401(k) with generous company match

- Tuition reimbursement program

- Excellent training and career advancement opportunities

Grow your skills. Shape your world.

Role Purpose:

Provide administrative and clerical support to management including the management of personnel records. Work under general supervision of the General Manager while providing personal secretarial services and administrative assistance. Exercise discretion and judgment on occasion and provide courteous, responsive, and accurate information to associates.

Key Accountabilities:

• Screen telephone calls and visitors, deciding who can be redirected to subordinate managers or to others offices.
• Provide information to callers, requiring detailed knowledge of the manager’s area of responsibility and general knowledge of company policies, practices and operations.
• Perform confidential administrative functions where reports could have an effect on cost. (Typing, proofing and assembling reports or proposals for customers or outside agencies and taking, transcribing and distributing minutes for important meetings)
• Maintain departmental records and prepare reports.
• Schedule meetings and appointments and arrange travel and hotel accommodations as necessary.
• Open and review all mail directed to management staff. Compose responses to routine inquiries, and decide which items can be delegated to subordinate managers, and forward the appropriate items.
• Follow up on all assignments delegated to subordinate managers as to status, completion, etc.
• Maintain administrative filing system including items that are confidential.
• Process weekly payroll records.
• Serve as central communication point for associates.
• Operate office equipment including fax, copier, printer, and binding machines.
• Perform additional duties as assigned.

Required Education and Experience:

• Two years related experience
• High School Diploma or Equivalent, preferred

Our Organization is an equal opportunity employer.