Administrative Assistant II

Capital-Group-1; Los Angeles (CA); On-site; USD 66,000 - 106,000; Full time

Benefits offered by this job

Flexible work options

Health benefits from day one

Generous time away

Company 15% retirement contribution

Matching gifts program

Job summary

Capital Group is hiring an Administrative Assistant II in Los Angeles to support attorneys and legal professionals. You will manage calendars, schedule meetings, arrange travel in Concur, and process expenses using Outlook and the Microsoft 365 suite.

You should be detail-oriented, discreet with confidential documents, and adept at balancing competing priorities. The role offers day-one health benefits, generous time away, flexible work options, and a company 15% retirement contribution.

Qualifications

• Supports attorneys and legal professionals in a fast-paced corporate environment.
• Proficient with Outlook, Concur and Microsoft tools to coordinate calendars and travel.
• Demonstrates discretion handling confidential documents and records.
• Tracks expenses and contributes to department projects and events.

Responsibilities

• Coordinate complex calendars and meetings for attorneys and leaders.
• Book travel arrangements and manage travel logistics in Concur.
• Prepare and submit travel expenses and reports in a timely manner.
• Support departmental projects and events as needed.

Skills

Outlook

Concur

MS Office

Teams

Word

Excel

PowerPoint

SharePoint

Tools

Outlook

Concur

Microsoft 365

Teams

Word

Excel

PowerPoint

SharePoint

Job description

“I can be myself at work.”You are more than a job title. We want you to feel comfortable doing great work and bringing your best, authentic self to everything you do. We value your talents, traditions, and uniqueness—and we’re committed to fostering a strong sense of belonging in a respectful workplace.We intentionally seek diverse perspectives, experiences, and backgrounds, investing in a culture designed to celebrate differences. We believe that belonging leads to better outcomes and a stronger community of associates united by our mission. At Capital, we live our core values every day: Integrity, Client Focus, Diverse Perspectives, Long-Term Thinking, and Community.“I can influence my income.”You want to feel recognized at work. Your performance will be reviewed annually, and your compensation will be designed to motivate and reward the value that you provide. You’ll receive a competitive salary, bonuses and benefits. Your company-funded retirement contribution will factor in salary and variable pay, including bonuses.“I can lead a full life.”You bring unique goals and interests to your job and your life. Whether you’re raising a family, you’re passionate about where you volunteer, or you want to explore different career paths, we’ll give you the resources that can set you up for success.Enjoy generous time-away and health benefits from day one, with the opportunity for flexible work optionsReceive 2-for-1 matching gifts for your charitable contributions and the opportunity to secure annual grants for the organizations you loveAccess on-demand professional development resources that allow you to hone existing skills and learn new ones“I can succeed as an Administrative Assistant II at Capital Group.”As one of our Administrative Assistants, you’ll help attorneys and legal professionals who support Capital Group stay organized so they can focus on driving the business. Using tools like Outlook, Concur, and the Microsoft suite you’ll make day-to-day life in the office run smoothly. You have a conscious process that you rely upon to ensure nothing slips through the cracks. Every day will be different as you leverage relationships to coordinate complicated calendars, organize meetings and track follow-ups, make travel arrangements, manage expenses, and contribute to department projects and events.“I am the person Capital Group is looking for.”You have more patience than most people and you adapt your style according to the needs of your managers.You take a collaborative, considerate, and thoughtful approach to everything you do.You’ve used Outlook extensively and take advantage of the different options available to ensure accuracy and timeliness.You’re well-versed in the nuances and complications of booking travel in Concur and managing complex travel arrangements.You are proficient with Microsoft tools, including Teams, Word, Excel, PowerPoint, and SharePoint, and are always interested in learning how to become more efficient.You’ve ideally supported attorneys, legal professionals, or senior leaders in a legal, compliance, professional services, or similarly fast-paced corporate environment.You handle sensitive information with discretion and sound judgment, and you’re familiar with keeping confidential documents organized and following records retention practices.You bring attention to detail and follow-through, communicate clearly, and use initiative and resourcefulness to balance competing priorities and deadlines.“I can apply in less than 4 minutes.”You’ve reviewed this job posting and you’re ready to start the candidate journey with us. Apply now to move to the next step in our recruiting process. If this role isn’t what you’re looking for, check out our other opportunities and join our talent community.“I can learn more about Capital Group.”At Capital Group, the success of the people who invest with us depends on the people in whom we invest. That’s why we offer a culture, compensation and opportunities that empower our associates to build successful and prosperous careers. Through nine decades, our goal has been to improve people’s lives through successful investing. We know that our history is a testament to the strength of the people we hire. More than 9,000 associates in 30+ offices around the world help our clients and each other grow and thrive every day. Find us on LinkedIn, Instagram, YouTube and Glassdoor.Los Angeles Base Salary Range: $66,196-$105,914 In addition to a highly competitive base salary, per plan guidelines, restrictions and vesting requirements, you also will be eligible for an individual annual performance bonus, plus Capital’s annual profitability bonus plus a retirement plan where Capital contributes 15% of your eligible earnings.You can learn more about our compensation and benefits here.* Temporary positions in the United States are excluded from the above mentioned compensation and benefit plans.We are an equal opportunity employer, which means we comply with all federal, state and local laws that prohibit discrimination when making all decisions about employment. As equal opportunity employers, our policies prohibit unlawful discrimination on the basis of race, religion, color, national origin, ancestry, sex (including gender and gender identity), pregnancy, childbirth and related medical conditions, age, physical or mental disability, medical condition, genetic information, marital status, sexual orientation, citizenship status, AIDS/HIV status, political activities or affiliations, military or veteran status, status as a victim of domestic violence, assault or stalking or any other characteristic protected by federal, state or local law.