Administrative Assistant II

Metropolitan Water District of Southern California; Los Angeles (CA); Hybrid; USD 50,000 - 70,000; Full time

Benefits offered by this job

Competitive compensation

Excellent medical/dental/vision

Retirement plans

Tuition reimbursement

Training and advancement opportunities

Public transportation reimbursement

Hub of public transportation

Job summary

The Metropolitan Water District of Southern California is seeking an Administrative Assistant II in Los Angeles, CA, to support the Finance and Administration team across multiple management levels.

Ideal candidates will have strong organizational and customer service skills, attention to detail, and the ability to manage time effectively. Hybrid work is typical, with in-person and remote days as needed.

Qualifications

• High school diploma or equivalent with significant administrative experience.
• Experience coordinating training or similar programs is a plus.
• Strong attention to detail and excellent communication skills.

Responsibilities

• Prepare letters, reports, and documents from rough drafts; format materials; create basic spreadsheets.
• Act as Training Coordinator: process training requests, scheduling, tracking enrollment, maintaining records.
• Answer inquiries, route calls, explain rules and procedures, provide information on institutional operations.
• Extract information from sources for periodic or special reports; perform data entry; process invoices.
• Process corporate credit card purchases and perform monthly reconciliations.

Skills

Administrative support

Customer service

Data entry

Communication

Education

High school diploma

Associate's degree in related field

Bachelor's degree in related field

Tools

Microsoft Office

Job description

At The Metropolitan Water District of Southern California, we deliver reliable water to a region with 19 million people-and to accomplish this, we rely on a team of Talented Employees: innovators, problem-solvers, and collaborators who make it all possible.

There is currently one (1) opening for Administrative Assistant II located at Los Angeles - 700 N. Alameda Street

Los Angeles, California 90012.

This recruitment may result in an eligibility list.

Job Summary

We’re looking for an Administrative Assistant II who’s enthusiastic about organization and dedicated to keeping operations running seamlessly. In the Finance and Administration’s Business Management Team, you will be responsible for a wide variety of administrative support to various management throughout the Section.

In addition to exceptional teamwork skills, your ability to be successful in this role is dependent on your attention to detail, customer service skills, willingness to learn, time management, organizational skills, administrative skills, and your ability to communicate and interact with others effectively.

What You’ll Do

• Prepare letters, reports, and other documents from rough drafts; arrange materials into the proper format; and create basic spreadsheets.
• Act as the Training Coordinator by processing employee training requests, scheduling and registering employees, tracking enrollment, and maintaining training records.
• Answer inquiries; route incoming phone calls; explain or clarify rules, processes, and procedures; and provide information requiring general knowledge of institutional operations.
• Extract information from a variety of sources and compile information for periodic or special reports; perform data entry; and process invoices.
• Process corporate credit card purchases and perform monthly reconciliations.

This job announcement has been designed to indicate the general nature and level of work being performed by employees in this classification / job.

Schedule

44/36, Monday through Friday / Every other Friday off. Monday through Thursday 9 hours per day, 8 hours per day every other Friday. Start times are no earlier than 6:30am.

Hybrid

Metropolitan’s current practice in this position is a hybrid work schedule. This typically includes two days a week in person and the other days remote. This is subject to change dependent on organizational needs. In addition, a telework policy is scheduled for negotiations and once completed and implemented, will provide final direction on the hybrid schedule.

Employment Standards Minimum Qualifications

Education and Experience: A high school diploma or high school certificate of equivalency and five years of relevant experience; or Associate’s Degree from an accredited college or university in a related field and three years of relevant experience; or Bachelor’s Degree from an accredited college or university in a related field and one year of relevant experience; or two years in a MWD Administrative Assistant I classification.

Relevant Experience is defined as: administrative work experience

Benefits

• Competitive compensation
• Excellent medical, dental, life, vision plans.
• Deferred compensation in the form of a 401(k) plan (with matching contribution) and a 457 plan.
• Retirement benefits under the California Public Employees' Retirement System
• Tuition reimbursement
• Training and advancement opportunities
• Excellent working environment
• Public transportation reimbursements and vanpools
• Hub of public transportation: rail, subway, buses, and taxis

About Mwd

The Metropolitan Water District of Southern California is a state-established cooperative that, along with its 26 cities and retail suppliers, provides water for 19 million people in six counties. The district imports water from the Colorado River and Northern California to supplement local supplies, and helps its members to develop increased water conservation, recycling, storage and other resource-management programs.

Metropolitan is an Equal Employment Opportunity (EEO) employer. The Metropolitan Water District of Southern California is committed to fostering an inclusive and respectful workplace for all employees.

Qualified individuals with disabilities who need a reasonable accommodation during the application or selection process, please reach out to the Human Resources Office at [phone] or email [e-mail]. In accordance with applicable laws, we provide religious accommodations for sincerely held religious beliefs, practices, and observances that conflict with work requirements. If you require a religious accommodation during the application, interview, or employment process, please reach out to the EEO Office at [phone] or [e-mail]. Requests are evaluated on a case-by-case basis.

Application Filing Period

Closes at 11:59 pm PT on the date stated in the job announcement. However, it may close prior to the filing end date if sufficient applications have been received. If sufficient applications have not been received, then the filing period end date may be extended.

Eligibility List

An eligibility list is a list of qualified candidates created when a job posting states that one will be established.

Candidates who meet the minimum qualifications listed in the original posting and successfully pass all stages of the recruitment process—but are not selected for the initial vacancy—may be placed on this list for future openings. The list may be used to invite candidates to participate in a selection interview for a future vacancy in the same classification / title (if there is one). The duration of the list depends on the applicable bargaining unit.

Qualifying Experience

Your resume must at a minimum include the month and year you began and ended employment, name of the organization, your title, and a brief description of your experience. If your employment was part-time, make sure you identify it on your resume next to the month/year.

Sponsorship

Applicants for employment with The Metropolitan Water District of Southern California must have work authorization that does not now or in the future require sponsorship of a visa for employment authorization in the United States (i.e., H1-B or other employment-based immigration case).