Administrative Assistant II

The Chronicle Of Higher Education, Inc.; Leadville (CO); On-site; USD 25,310 - 36,048; Full time

Benefits offered by this job

Retirement contribution

Annual and sick time

Mental health resources

Tuition benefit

Job summary

The Chronicle Of Higher Education, Inc. is seeking an Administrative Assistant II to provide clerical and technical support for operations. Duties include document management, coordination of meetings, and assistance in a variety of office tasks while exercising independent judgment.

This role requires a Bachelor’s Degree with related experience, or equivalent qualifications. Ideal candidates will possess strong organizational skills and familiarity with Microsoft Office software. The position offers a hiring pay rate of $22.27 per hour, along with several benefits including retirement contributions and mental health resources.

Qualifications

• Education and experience sufficient for the needs of the position.
• Knowledge of standard administrative and business methods and procedures.
• Ability to read, write, speak, and understand English well.

Responsibilities

• Solve problems using independent judgment and discretion.
• Perform clerical/technical support duties, including document preparation.
• Schedule appointments and coordinate meetings.

Skills

Standard Microsoft Office software

Organizational skills

Verbal communication

Interpersonal skills

Problem solving

Education

Bachelor's Degree and one year related work experience

Associate's Degree and two years related work experience

High School/GED and three years related work experience

Tools

Office equipment

Word processing software

Spreadsheets

Electronic mail

Job description

Job Description

The Administrative Assistant II performs customary clerical and technical duties in support of business or college operations and management of an office. Duties are performed at a fully operational level but with more complexity and/or confidentiality, using either established standard guidelines and/or procedural methods, or improvising solutions and alternatives.

Primary Responsibility

Solves problems, applies guidelines and uses processes that are stated and defined, or determines solutions and actions exercising independent judgment and discretion.

Pre-requisites for Position (Qualifications Standards)

Education and experience sufficient for the needs of the position. Examples may include a Bachelor’s Degree and one year related work experience, Associate’s Degree and two years related work experience, or High School/GED and three years related work experience, or equivalent education and experience that will provide the necessary knowledge, skill and abilities to perform the functions of the position.

Special Skills or Abilities Related to Position

Knowledge of a variety of standard administrative and business methods and procedures; standard Microsoft Office software, and familiarity with other automated systems software. Ability to read, write, speak, and understand English well; operate variety of office equipment; proficient in computer applications, including word processing, spreadsheets and electronic mail; multi-task; meet deadlines; strong verbal, organizational, and interpersonal skills.

Welcoming. Innovative. Focused on Student Success. These principles reflect the soul of CMC. They guide us in building our teams, cultivating leaders, and expanding our approaches and mindset. They guide us to be an institution of higher education that’s the right fit for every faculty member, staff, student, and community member in its trust. Applicants must demonstrate a commitment to working effectively with students, employees, and community members of all backgrounds.

Bilingual (English/Spanish) or Conversational Language Abilities Preferred

Residency and Visa Requirements

This position requires the employee to be a resident of the State of Colorado or obtain residency within 30 days of hire and perform all work duties within the state.

This position is not eligible for visa sponsorship. Applicants must be authorized to work in the United States without the need for current or future sponsorship.

Pay Rate and Benefits

The hiring pay rate is $22.27 per hour. Benefits include retirement contribution, annual and sick time, mental health resources, and tuition benefit. CMC utilizes a wage progression compensation model that accounts for a candidate’s skill and experience. Although a hiring rate is listed, this will be set commensurate with the successful candidate’s qualifications and in compliance with the Equal Pay for Equal Work Act.

Position Closing Date

Position anticipated to close on July 6, 2026 or until filled.

Essential Duties

• This position solves problems, applies guidelines and uses processes that are stated and defined, or determines solutions and actions exercising independent judgment and discretion.
• Activities are more complex and confidential and include responsibility for all clerical/technical aspects of a department or administrative office, including document preparation and maintenance; coordination; scheduling; monitoring; communicating; serves as a resource to faculty, staff, and the general public regarding programs, activities and/or College policies and procedures.
• This position performs clerical/technical support duties which may include a variety of complex and/or confidential support activities.
• Illustrations of the work include, but are not limited to, any of the following: creates, prepares, maintains, and distributes documents and confidential material.
• Serves as a resource to faculty, staff, and the general public regarding programs, activities and/or College policies and procedures.
• Schedules appointments; arranges, coordinates, and provides staff support for meetings; takes, prepares, and distributes minutes; makes travel arrangements and reservations.
• Monitors and tracks deadlines; prepares and/or assists in the development of reports/publications; handles confidential issues; researches, gathers, assembles data and information.
• Processes incoming and outgoing mail; responds to requests for information; maintains records and files; plans, organizes, implements, and/or assists with special projects, events, and activities.
• May assist with admissions, registrations, processing and maintenance of student records, bulletin/brochure information and course programming and scheduling.
• Performs other duties as assigned.

Supervision Received

This position reports to a designated administrator.

Supervisory Responsibility

This position does not supervise others.

Special Conditions of Employment

Successful completion of a background check including motor vehicles records check is required. May require travel within the college district, altered work schedule and/or occasional evening/weekend hours. Incumbents in this position will adhere to all safety and compliance policies of Colorado Mountain College while performing all duties assigned.

Working Conditions

This position requires constant sitting, occasional walking, standing and driving; occasional handling objects, pushing/pulling; frequent reaching with hands/arms, and use of finger movements; occasional lifting, carrying, pushing or pulling objects up to 50lbs. Constant written and oral communication and the ability to reason and analyze and perform calculations occasionally. Work is performed using a computer and standard office equipment daily and driving a vehicle occasionally.

ADA Accommodations

CMC is committed to the full inclusion of all qualified individuals. As part of this commitment, the College will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to our ADA Coordinator, Human Resources at [e-mail].

NOTE

This position description is intended to indicate the basic nature of positions allocated to this class and provide examples of typical duties that may be assigned. It does not imply that all positions within the class perform all of the duties listed, nor does it necessarily list all possible duties that may be assigned. Employees may perform other related duties as required to meet the ongoing needs of the organization.

Sustainability Initiatives

Each role at Colorado Mountain College contributes to the institution’s sustainability initiatives by fostering environmental stewardship, supporting sustainable practices in daily operations, and advancing a culture of ecological responsibility that aligns with our commitment to balance the needs of current generations not to compromise the needs of future generations.