Administrative Assistant II

(EDO) Entertainment Data Oracle, Inc.; Lansdowne (VA); On-site; USD 48,000 - 71,000; Full time

Benefits offered by this job

100% medical insurance

Dental insurance

401(k) with 4% match

Paid time off

12 paid holidays

Job summary

Alliance Defending Freedom (ADF) is seeking an Administrative Assistant II in Lansdowne, VA. You will provide comprehensive administrative, scheduling, and communications support to the Sr. Counsel, Director of CEO Engagement, ensuring high-level service and confidentiality.

Role emphasizes project-oriented work, with back-up coverage for the CEO Office and coordination of meetings, events, and executive communications. Requires strong organizational skills and 3+ years of experience.

Qualifications

• Bachelor's degree required or related field.
• 3+ years administrative experience.
• Proficiency in MS Office and Adobe Acrobat Pro.
• Excellent written, verbal, and interpersonal communication.

Responsibilities

• Provide administrative support to Sr. Counsel and CEO Engagement team.
• Manage scheduling, travel, calendar control, and expense processing.
• Assist with planning and coordination of Senior Leader events and meetings.
• Maintain centralized database of CEO messaging materials and speaking requests.
• Provide back-up coverage for CEO Office and related duties.
• Process recognition awards with Finance and HR.

Skills

Proficient in Microsoft Office Suite

Excellent written and verbal comunicat

Ability to manage multiple tasks with

Self-starter with punctuality

Education

Bachelor's Degree in English, Communications, Business Administration, or related field

Tools

Microsoft Word

PowerPoint

Excel

Outlook

Adobe Acrobat Pro

Job description

Make a difference with us! At Alliance Defending Freedom, we believe God has brought you here for His purpose—to stand for truth and defend the God-given right to live and speak it. Together, we protect religious freedom, free speech, the sanctity of life, marriage and family, and parental rights. Review our Statement of Faith to ensure we're a fit for you.

Locations: Lansdowne, VA

Team Overview

As an Administrative Assistant II, you will play a vital role in the day-to-day and long-term success of the ministry. You will report to the Sr. Counsel, Director of CEO Engagement and be responsible primarily for providing administrative, scheduling, and communications/correspondence support that enables the Sr. Counsel, Director of CEO Engagement to serve as a trusted advisor and on-the-ground support to the CEO. Additionally, this role will be highly project-oriented, and you will initiate and carry each project through to completion with a high degree of attention to detail and an overall standard of excellence. Lastly, you will provide overflow administrative support to the broader CEO Office as needed.

Key Responsibilities

• Provide full administrative support to the Sr. Counsel, Director of CEO Engagement, including scheduling, expenses, travel-related activities, calendar control, bar registrations and continuing legal education (CLE) compliance, and assisting with preparation for CEO engagements, speeches, and public events.
• Coordinate and assist with managing routine communications and meetings. This includes assisting with the planning of Senior Leader events, All Team Meeting, and other regular teamwide meetings.
• Support the Sr. Counsel, Director of CEO Engagement in maintaining a centralized database of CEO messaging materials, speech content, media appearances, and supporting resources, and in routine activities including continuing legal education (CLE), bar registrations, documenting speaking requests, and professional internal and external interactions.
• Assist with expense reports, timecards, and PTO request approvals in support of the office of CEO.
• Cross-train and assist in the duties and responsibilities of the Sr. Counsel, Director of CEO Engagement, who specializes in preparing, researching, writing, and coordinating briefing materials for the CEO, and in logistics and planning for CEO travel, speaking engagements, and stakeholder interactions. This includes providing back-up coverage in support of the CEO during the Sr. Counsel’s travel, including but not limited to managing correspondence, select communications, and projects essential to the efficiency and internal and external goodwill of the CEO Office.
• Work with Finance and HR to process recognition awards for team members.
• Related duties or special projects as assigned by the supervisor.

Minimum Qualifications

• Bachelors Degree in English, Communications, Business Administration, or a related field.
• 3+ years of administrative experience.
• Proficiency in Microsoft Office Suite, including Word, PowerPoint, Excel, Outlook, and Adobe Acrobat Pro.
• Excellent communications skills - written (including proofreading and editing), verbal, and interpersonal communication.
• Ability to interact at a high level with ministry friends, allied attorneys, ministry leaders, and other executive team members.
• Ability to manage all assignments with excellence - acting with a sense of urgency, meeting deadlines and professionally maintaining confidentiality.
• Superior organizational skills and strong attention to detail.
• Self-starter with a proven record of punctuality and dependability.

At Alliance Defending Freedom, we offer a competitive compensation and benefits package to support your well-being and growth. While we do not disclose specific salary ranges, our compensation is competitive with top non-profit law firms. Our benefits include 100% covered medical and dental insurance, medical and dependent care reimbursement, paid disability, long-term care, life insurance, and a 401(k) plan with a 4% company match. We prioritize work-life balance with paid time off and 12 paid holidays each year.

Want to Know More About ADF?

This salary range is reflective of a position based in Lansdowne, VA. This range is a good-faith estimate, and the actual salary may vary based on the candidate's experience, skills, qualifications, and office location.

Virginia Salary Range

$48,200 - $70,800 USD

Statement of Faith

I believe in God, the Father almighty, creator of heaven and earth.
I believe in Jesus Christ, his only Son, our Lord,
who was conceived by the Holy Spirit,
born of the Virgin Mary,
suffered under Pontius Pilate,
was crucified, died, and was buried;
On the third day he rose again; he ascended into heaven,
he is seated at the right hand of the Father,
and he will come to judge the living and the dead.
I believe in the Holy Spirit,
the holy catholic Church,
the communion of saints,
the forgiveness of sins,
the resurrection of the body,
and the life everlasting.
Amen.

Doctrinal Distinctives

• We believe in the spiritual unity and equality of believers in our Lord Jesus Christ.
• We believe that the Lordship of Christ requires us as disciples to seek to conform our actions, thoughts, and desires in obedience to Him.
• We believe God creates each person with an immutable biological sex - male or female - that reflects the image and likeness of God.
• We believe God designed marriage as a unique conjugal relationship joining one man and one woman in a single, exclusive, life-long union, and God intends sexual intimacy only to occur within that relationship.
• We believe God endows all human life with inherent dignity, and it must be respected and protected from conception to natural death.
• We believe that God has endowed all humans with the natural, and inalienable right of religious freedom to believe, pursue truth, and live within ordered liberty such that no civil government may justly infringe upon it.
• We believe that God, through His Son, Jesus Christ, calls all of us to deny ourselves, take up our cross, and follow Him, knowing that He promises us abundant and eternal life.