Administrative Assistant II

Abbott; Lake Forest (IL); On-site; USD 40,000 - 48,000; Full time

Job summary

Abbott is seeking an Administrative Assistant II for a 7-month, 100% onsite assignment in Lake Forest, IL. You will review and process sales contracts, route for signatures, and maintain CRM data with meticulous accuracy.

The role emphasizes accuracy, organization, and cross-functional coordination with pricing and contract teams. Ideal candidates will have a bachelor’s degree in business, strong Word/Excel skills, and 1 year of experience in contract administration or pricing.

Qualifications

• Requires a bachelor’s degree in a business-related discipline.
• Minimum intermediate Word and Excel experience a must.
• Minimum of 1 year relevant experience in commercial sales contracting and pricing.

Responsibilities

• Review and process sales contracts and amendments.
• Ensure contracts are legible, clean, complete and align with approvals.
• Route contracts for signature per authority tiers.
• Log contract information into CRM and maintain files accurately.
• Perform CRM data maintenance and generate reports.

Skills

Contract administration

Customer service

Communication

Organizational skills

Data analysis

Education

Bachelor’s degree in business-related discipline

Word and Excel proficiency

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

CRM systems

Job description

Title: Administrative Assistant II

Location: Lake Forest, IL

Duration: 7 Months

100% Onsite

Responsibilities:

• Review and process sales contracts and amendments
• Responsible for checking and analyzing contracts are legible, clean, complete and are aligned with approvals
• Responsible for routing contracts for signature based on pre-determined signature authority tiers
• Responsible for reviewing, summarizing and logging contract information into company’s CRM system
• Save, organize and maintain accurate files, notes and data in electronic files and trackers
• Perform CRM and log maintenance on an ongoing basis to insure accurate reporting
• Utilize data from the company’s CRM system to generate reports, analyze data, and track contracting statuses
• Support internal auditing and monitoring efforts
• Analyze contract and pricing discrepancies and correct, resolve and document findings
• Research equipment shipments, price loads, contract renewals and perform appropriate tasks related to such research
• Respond to requests for end-user pricing eligibility and contract eligibility
• Interface and collaborate with contract administrators, pricing analysts, pricing coordinators, account executives, regional directors, fulfillment group and distributors to establish working relationships, assure proper end-user pricing and contract effective dates are loaded
• Participate in and prepare for contracting & pricing policy meetings
• Develop and continuously update departmental SOPs (Standard Operating Procedures)
• Demonstrate understanding of the business structure, processes and policies
• Perform closing activities as needed
• Meet deadlines and update clients with status
• Responsible for exhibiting professional behavior with both internal/external business associates that reflects positively on the company and is consistent with the company’s policies and practices.
• Perform other duties & projects as assigned.
• Understands and is aware of the quality consequences which may occur from the improper performance of their specific job.

Education:

• Requires a bachelor’s degree in a business-related discipline.
• Minimum intermediate Word and Excel experience a must.
• Minimum of 1 year relevant experience in commercial sales contracting and pricing.

Preferred Qualifications:

• Two to four years’ experience directly related to contract administration, preferably within the bio-tech/ healthcare industry.
• Demonstrated ability to effectively and constructively communicate across departmental disciplines while pursuing contract department goals.
• Must have good communication & organizational skills
• Must have customer service attitude & good computer skills (Microsoft Word, Excel, Outlook, etc.)
• Self-starter and a multi-tasker
• Ability to work in a high volume, dynamic team environment
• Previous CRM or database experience preferred
• Previous healthcare, biotech or sales industry experience preferred

Competencies:

• Self-motivated
• Out of the box thinker
• Positive attitude
• Passion for quality and delivery excellence
• Dependable & reliable

Consultants Eligible Benefits Upon Waiting Period:

• Medical and Prescription Drug Plans
• Dental Plan
• Vision Plan
• Health Savings Account (for High-Deductible Health Plans)
• Flexible Spending Accounts (Health, Limited Purpose, Dependent Care, Commuter Parking and Commuter Transit)
• Supplemental Life Insurance
• Short Term Disability (coverage varies by state)
• Long Term Disability
• Critical Illness, Hospital coverage, Accident Insurance
• MetLife Legal, MetLife ID Fraud, and MetLife Pet Insurance
• 401(k)

Abbott is a global healthcare leader that helps people live more fully at all stages of life. Our portfolio of life-changing technologies spans the spectrum of healthcare, with leading businesses and products in diagnostics, medical devices, nutritional and branded generic medicines.

Working together, Abbott and Talent Solutions partner to deliver top talent for contingent roles at Abbott, building better and healthier lives. Abbott believes all employees are essential to creating life-changing breakthroughs, performing key duties to create life-changing breakthroughs.