Administrative Assistant II

Baker Construction Enterprises; Houston (TX); On-site; USD 22,000 - 36,000; Part time

Job summary

Baker Construction Enterprises is seeking an Administrative Assistant II to provide administrative and executive support, coordinating daily office activities and clerical tasks. This part-time role offers potential to transition to full-time as needs grow.

The candidate will handle daily administrative duties, manage records, calendars, and travel arrangements, and support colleagues across the office. Strong MS Office skills and confidentiality are essential.

Qualifications

• High School diploma or equivalent; 5 years of admin support experience or 7 years related experience.
• Proficient with Microsoft Word, Excel, Outlook, and PowerPoint
• Professional communication skills and a service-oriented approach

Responsibilities

• Provides daily administrative support, including preparing documents, managing correspondence, scanning records, and coordinating mail and shipments
• Organizes and maintains digital and paper records for easy access and accuracy
• Handles sensitive information and confidential documents with professionalism and discretion
• Maintains office supply inventory, monitors stock levels, and coordinates orders
• Coordinates appointments and manages calendars for assigned executive(s)
• Assists with activities related to co-worker recognition/appreciation such as ordering event tickets or flowers, sending cards, etc.

Skills

Professional communication

Team player

Organizational skills

Attention to detail

Education

High School diploma or equivalent

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Microsoft PowerPoint

Job description

Req ID: 8654
Travel: Up to 15%
Number of Openings: 1

Achieve more in your career with the nation's leading specialty concrete contractor. At Baker Construction, you'll be part of a team that prioritizes people, invests in their development, and offers unparalleled opportunities for professional growth. In this role, you'll be integral to building the future of our country and our company. You'll collaborate across diverse teams, have a hand in significant projects, and dive headfirst into complex challenges with the best in the industry. If you are driven to do more and have the grit to follow through, you'll have everything you need to define your career on your terms.

Make a meaningful impact with a team that values ambition and rewards initiative.

Summary

The Administrative Assistant II provides administrative and executive support while coordinating daily office activities and clerical tasks. This role also supports processes that improve efficiency within the department or region. This is a part-time position with the potential to transition to full-time as business needs and responsibilities grow.

Roles and Responsibilities

• Provides daily administrative support, including preparing documents, managing correspondence, scanning records, and coordinating mail and shipments
• Organizes and maintains digital and paper records for easy access and accuracy
• Handles sensitive information and confidential documents with professionalism and discretion
• Maintains office supply inventory, monitors stock levels, and coordinates orders
• Coordinates appointments and manages calendars for assigned executive(s):
  • Assists with coordination of travel arrangements
  • Sets-up and coordinates meetings and conferences
• Assists with activities related to co-worker recognition/appreciation such as ordering event tickets or flowers, sending cards, etc.
• May interface with outside vendors such as equipment repair companies, staffing agencies, etc.

Requirements

• High School diploma or equivalent, and five years of prior administrative support experience; or seven years related experience
• Proficient with Microsoft software programs such as Word, Excel, Outlook, and PowerPoint
• Professional communication skills and a service-oriented approach
• Adapts to envoling priorities and expanding responsibilites as the role develops
• Must posses flexibility as the position develops and responsibilities expand
• Must be willing to work with others and be a part of a team
• Must be able to prioritize work, utilize strong organizational skills and attention to detail
• High level of confidentiality
• Limited travel by auto or airplane may be required

The following competencies are needed to successfully perform this job:

• Ability to write reports, business correspondence, and procedures
• Ability to manage competing priorities and follow through on assignments
• Ability to listen to and/or read and comprehend instructions; ability to read and comprehend correspondence and memos
• Ability to effectively present information and respond to questions in one-on-one and small group situations with co-workers and clients
• Ability to calculate mathematical figures using addition, subtraction, multiplication and division and apply concepts such as fractions and percentages
• Ability to solve practical problems and deal with a variety of variables in situations where only limited standardization exists
• Ability to define problems, collect information, establish facts, and draw valid conclusions
• Ability to recognize and create organizational tools that enhance processes and procedures

At Baker Construction, we welcome those who are driven to make things happen. Your tenacity will be rewarded with great pay, excellent benefits, and opportunities to make your mark. This is an opportunity to own your future while working alongside co-workers who are united in our purpose to build better structures and better lives. Go further with an industry leader that puts people first, honors its word, and has the grit to achieve greatness.

Baker is an EOE Disability/Veterans Employer.

Applicants with physical and/or mental disabilities who require a reasonable accommodation for any or part of the application process may make their requests known by emailing [e-mail] or calling 1-513-539-4000 and asking for HR.