Advancement Services Specialist

Dartmouth College; Hanover (NH); Hybrid; USD 34,000 - 42,000; Full time

Job summary

Dartmouth College is seeking an Advancement Services Specialist to manage gift recording and data integrity across the donor database. The role focuses on accuracy, policy compliance (CASE/FASB/IRS), and timely processing of gifts and pledges.

Responsibilities include batch processing, donor communications, and supporting data quality initiatives. Hybrid work arrangement and potential travel to member hospitals are possible.

Qualifications

• Associates degree plus 3+ years' experience or equivalent combination of education and experience.
• Three plus years of relevant office experience.
• Experience entering data into multiple high-level systems with different standards and protocols.

Responsibilities

• Functions as gift recorder; batching, recording, and verifying gifts.
• Scans backup into PaperSave, prepares deposits for multiple bank accounts, runs reports to balance gifts.
• Communicates with donors by phone and email for fund allocations and payments.
• Co-manages receipting and letter generation for DHMC and member hospitals.
• May require traveling to provide on-site support at member hospitals, including weekend work.

Skills

Communication skills

Critical thinking

Confidentiality

Multitasking

Microsoft Office

Research tools

Data entry stamina

Adaptability

Education

Associate degree

Bachelor’s degree preferred

Tools

Lexus/Nexus

AlumniFinder

Job description

Position Details

Posting date 11/05/2026

Closing date

Open Until Filled Yes

Position Number 1128965

Position Title Advancement Services Specialist

Hiring Range Minimum $24.64

Hiring Range Maximum $30.81

Union Type Not a Union Position

SEIU Level Not an SEIU Position

FLSA Status Non-Exempt

Employment Category Regular Full Time

Scheduled Months per Year 12

Scheduled Hours per Week 40

Location of Position Lebanon, NH 35 Centerra Parkway, 3rd Floor

Remote Work Eligibility? Hybrid

Is this a term position? No

If yes, length of term in months. NA

Is this a grant funded position? No

Performs gift recording and associated administrative activities toensure the accurate and timely processing of gifts and pledges;proofs gift entry ensuring accuracy and that donor intent is metfor Dartmouth Health and its member institutions. Focuses on giftentry, data integrity, work allocation, and the daily entry of allkinds of biographical data. Identifies and corrects datainconsistencies and informs data entry policies and procedures inan effort to continuously improve data and systems.

Required Qualifications - Education and Yrs Exp

Associates plus 3+ years' experience or equivalent combination of education and experience

Required Qualifications - Skills, Knowledge and Abilities

Skills & Knowledge

• Excellent communication, writing, & interpersonal skills.
• Strong critical thinking skills and the ability to identify and correct data inconsistencies.
• Judgment, discretion & ability to maintain confidentiality.
• Multi-Tasking Abilities – Ability to manage multiple complimenting and contradictory projects, ensuring that all are completed in a timely, accurate, and consistent manner.
• In-depth knowledge of Microsoft Office applications.
• Knowledge of various research tools; i.e. Lexus/Nexus, AlumniFinder, etc.
• Ability to spend long periods of time entering data.
• Demonstrated ability to be flexible and cooperative in a collaborative, fast paced, dynamic, and sometimes stressful environment.

Experience

• Three plus years of relevant office experience.
• Experience entering data into multiple high-level systems that have different standards and protocols.

Education

• Associate degree or the equivalent combination of education and experience.

Preferred Qualifications

• Experience with Raisers Edge or like fundraising system preferred.
• Experience documenting business practices and processes preferred.
• Bachelor’s degree preferred.

Equal Opportunity Employer

Dartmouth College is an equal opportunity employer under federallaw. We prohibit discrimination on the basis of race, color,religion, sex, age, national origin, sexual orientation, genderidentity or expression, disability, veteran status, marital status,or any other legally protected status. Applications are welcomefrom all.

Background Check

Employment in this position is contingent upon consent to and successful completion of a pre-employment background check, which may include a criminal background check, reference checks, verification of work history, conduct review, and verification of any required academic credentials, licenses, and/or certifications, with results acceptable to Dartmouth College. A criminal conviction will not automatically disqualify an applicant from employment. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.

Is driving a vehicle (e.g. Dartmouth vehicle or off road vehicle, rental car, personal car) an essential function of this job?

Preferred, but not required

Special Instructions to Applicants

Dartmouth College has a Tobacco-Free Policy. Smoking and the use of tobacco-based products (including smokeless tobacco) are prohibited in all facilities, grounds, vehicles or other areas owned, operated or occupied by Dartmouth College with no exceptions. For details, please see our policy. https://policies.dartmouth.edu/policy/tobacco-free-policy

Key Accountabilities

Records Processing

• Functions as gift recorder; batching, recording, and verifying gifts. Scans backup into our PaperSave system, prepares deposits for multiple bank account, runs reports to ensure gifts entered balances with bank deposits, makes deposit with follow-up reconciliation for all deposits against all gifts entered against all gifts reported to DHH Corporate Finance. Ensures that gifts are entered in a donor centric fashion that adheres to CASE / FASB and IRS Guidelines.
• Sorts mail, collects gifts (cash, check, credit card, web) and pledges, sorts into like groupings, builds batches for entry and participates in proof reading the work of other gift recorders.
• Communicates with donors by phone and email for clarification on the fund allocations, rejected credit cards and bounced checks.
• Co-manages receipting and other letter generation as needed including tribute notification letters for DHMC as well as member hospitals (currently four members).
• This position may require traveling to provide on-site support at our member hospitals and may include weekend work to support money collection at events.

Percentage Of Time 80

Data Management

• Take on identified data entry and reconciliation projects from a variety of sources. Some will be finite in nature; others will be ongoing. Works collaboratively adhering to established standards to ensure that data is entered correctly and the database is as consistent, clean, and accurate as possible.
• Works on various projects that are specifically designed to enhance, broaden, and deepen the quality and quantity of biographical, employment, and prospect information on DHH Housestaff,
• Researches new addressees for those whom we have had mail returned.
• Develops data entry procedures manuals and maintains the same.
• Suggests data and process improvement ideas to the Manager. Works with the Manager to continuously develop improved procedures and processes. Looks for opportunities to enhance all types of gift and biographical data.
• Runs a variety of data integrity queries and reports to confirm overall quality of data. Identifies data inconsistencies and corrects when/as appropriate.
• Keeps Manager of Gift Recording & Records abreast of teamwork-load and works with Manager of Gift Recording & Records and entire data team in a collegial manner to identify and alleviate bottlenecks and other problems that impede the timely and accurate entry of data.

Percentage Of Time 20

• Demonstrates professionalism and collegiality through actions,interactions, and communications with others appropriate to an environment that is welcoming to all.
• Performs other duties as assigned.

Supplemental Questions

1. * How did you learn about this employment opportunity?
   • Current Dartmouth employee (Please specify full name below)
   • Word of mouth
   • Mentioned on social, digital, or print media (e.g. LinkedIn feed, VOX, Valley News, listserv)
   • [e-mail] email outreach (includes Job Alert notifications, marketing emails from Talent Acquisition)
   • Recruiter (Please specify full name or event below)
   • abilityJOBS
   • Chronicle of Higher Education
   • Glassdoor
   • Handshake
   • HigherEdJobs
   • HigherEdMilitary
   • Indeed
   • Inside Higher Ed
   • LinkedIn’s Job Board
   • RecruitMilitary
   • Dartmouth’s Job Board (searchjobs.dartmouth.edu)
   • Other (Please specify below)
2. If you would like to add more information to your answer, please specify here: (Open Ended Question)

Documents Needed to Apply

Required Documents

1. Resume
2. Cover Letter