Administrative Assistant II

Pacific Clinics; Grass Valley (CA); On-site; USD 31,684 - 38,572; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k) employer match

Paid time off

Job summary

Pacific Clinics is seeking an Administrative Assistant I to provide essential administrative support across programs and assist with project completion, communications, and office operations. You will manage calendars, prepare reports, and coordinate meetings in a fast-paced, team-oriented environment.

Responsibilities include handling calls and emails, supporting onboarding, and maintaining filing systems while ensuring confidentiality and efficiency.

Qualifications

• High school diploma or GED required with two years of related experience or equivalent combination of education and experience.
• Proficiency in Microsoft Word, Excel, and PowerPoint is required.

Responsibilities

• Demonstrates mastery of Administrative Assistant I competencies.
• Provides administrative and clerical support to assigned department or team.
• Manages calendars, schedules appointments, and coordinates meetings.
• Prepares, edits, and distributes reports, memos, and correspondence.
• Organizes and maintains electronic and physical filing systems.
• Coordinates meeting logistics, including room bookings, materials, and follow-up.
• Handles incoming calls, emails, and visitor inquiries in a professional manner.
• Supports onboarding and administrative orientation for new team members.
• Helps improve and streamline administrative processes as needed.

Skills

Organizational skills

Microsoft Office

Communication skills

Attention to detail

Time management

Multitasking

Education

High school diploma or GED

2 years related experience

Tools

Microsoft Word

Excel

PowerPoint

Job description

About our Program

CSU is a 23hr 59min unit for adults 18+ who require intensive stabilization services. The goal is to divert from 5150 and psychiatric hospital stays. We are looking for compassionate and collaborative team members to help launch our new Nevada County CSU to provide strengths‑based, culturally respectful, and trauma‑informed stabilization support services.

Provides administrative support to staff across programs to ensure information is relayed effectively and administrative tasks are completed to support project completion, program maintenance and interdepartmental communications as assigned. Utilizes and organizes the maintenance of office equipment, provides phone coverage and is responsible for handling and directing communications with both internal and external customers in a professional, efficient and organized manner.

Schedule

Monday through Friday, from 8:00 a.m. to 5:00 p.m.

Compensation We Offer

• The initial compensation for this position ranges from $23.00 to $28.23 per hour; depending on experience, location, and internal equity considerations.

Benefits We Offer

• Benefits eligibility starts on day one.
• We provide a robust benefits package which includes medical, dental, vision, and more. See our Benefits Page HERE.
• 401(k) employer match up to 4%.
• Competitive time‑off plans.

Pay Range

$23.00 – $28.23

Job Summary

Provides administrative support to staff across programs to ensure information is relayed effectively and administrative tasks are completed to support project completion, program maintenance and interdepartmental communications as assigned. Utilizes and organizes the maintenance of office equipment, provides phone coverage and is responsible for handling and directing communications with both internal and external customers in a professional, efficient and organized manner.

Responsibilities

• Demonstrates mastery of Administrative Assistant I competencies.
• Provides administrative and clerical support to assigned department or team.
• Manages calendars, schedules appointments, and coordinates meetings.
• Prepares, edits, and distributes reports, memos, and correspondence.
• Organizes and maintains electronic and physical filing systems.
• Coordinates meeting logistics, including room bookings, materials, and follow‑up.
• Handles incoming calls, emails, and visitor inquiries in a professional manner.
• Assists with data entry, spreadsheet creation, and basic data tracking.
• Supports departmental projects by organizing documents and timelines.
• Maintains office supply inventory and processes purchase requests.
• Ensures accuracy and confidentiality in handling sensitive documents.
• Liaises with other departments to facilitate communication and workflow.
• Supports onboarding and administrative orientation for new team members.
• Helps improve and streamline administrative processes as needed.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential job functions.

• High school diploma or GED and two (2) years of experience in the field or related area, including intermediate skills with Microsoft applications (especially Word, Excel, and PowerPoint) required, or equivalent combination of education and experience (two years of relevant experience equals one year of education).

Job Competencies

• Strong organizational and time‑management skills.
• Proficiency in Microsoft Office applications and office technology.
• Effective verbal and written communication skills.
• Attention to detail in preparing documents, reports, and correspondence.
• Ability to manage multiple tasks and meet deadlines.
• Professionalism in interactions with internal and external stakeholders.
• Ability to maintain confidentiality and handle sensitive information appropriately.
• Initiative and problem‑solving skills in daily administrative functions.
• Knowledge of office procedures and workflow coordination.
• Flexibility and adaptability to shifting priorities and team needs.
• Ability to work independently while supporting a collaborative team environment.
• Dependability and accountability in completing assigned tasks.
• Customer service orientation and a helpful, solution‑focused mindset.
• Capacity to learn new systems and tools quickly and effectively.

Physical Requirements

The work environment conditions as described below are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential functions. While performing the duties of this job, the employee may be required to use hands to handle or feel objects, tools or controls; reach with hands and arms; and taste or smell. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

Driving required. Will not have unsupervised contact with children. Requires full background check and TB exam. We are an equal‑opportunity employer, which includes providing reasonable accommodations for individuals with a disability. We will consider for employment qualified applicants with criminal histories in a manner consistent with ordinance 184652 Sec. 189.04(a) and San Francisco Police Code, Article 49, Section 4905.