Administrative Assistant II

Dallas College; Dallas (TX); On-site; USD 51,000 - 52,000; Full time

Job summary

Dallas College is seeking a Staff-level administrative assistant to support supervisors with complex, confidential projects in a fast-paced office. This role requires initiative, attention to detail, and the ability to multitask in a dynamic environment.

Responsibilities include scheduling, document preparation, data entry, and maintaining filing systems while liaising with students, faculty, departments, and external entities.

Qualifications

• Must provide flexible, responsive, and high-quality customer service.
• Understands the organizational structure and services to serve stakeholders.
• Exhibits strong time management and multitasking abilities.
• Handles confidential information with discretion and independent judgment.
• Strong written and verbal communication skills.

Responsibilities

• Provide administrative support across functions by scheduling, preparing documents, data entry, and filing.
• Build professional relationships and liaise with students, faculty, departments and external entities.
• Comply with Dallas College policies and procedures.
• Respond to problems using existing processes with sound judgment and adaptability.
• Complete required Dallas College professional development hours per year.
• Perform other duties as assigned.

Skills

Customer service

Time management

Organizational skills

Confidential information handling

Communication

PC proficiency

Education

Associate degree +1 year experience

High School diploma +3 years experience

Tools

Microsoft Office

Job description

Weekly Work Hours

40

Compensation Range

N04-PT

Hourly Rate

$24.47 Hourly

FLSA

United States of America (Non-Exempt)

Work Location

• All positions are considered on-site roles.
• After six months of employment, some positions may be eligible to apply for a hybrid work arrangement based on job responsibilities, operational needs, supervisor approval, and Dallas College policy.
• Academic (Faculty) positions require an on-campus presence, even when teaching online courses, in accordance with state law.

Position Type

Staff

POSITION SUMMARY

Performs administrative and office support activities for supervisors which include complex and confidential projects requiring initiative and attention to detail and the ability to work in a multitasked environment.

REQUIRED KNOWLEDGE, SKILLS AND RESPONSIBILITIES

• Must provide flexible, responsive, and high-quality customer service and interpersonal skills.
• Understands the organizational structure and services provided by different departments to best serve stakeholders and constituents.
• Must have excellent time management skills and the ability to multitask/prioritize work to support organizational needs to meet deadlines and timeframes.
• Demonstrate intermediate proficiency in personal computer applications and good organizational skills with attention to detail and the ability to multi-task.
• Demonstrate ability to work with confidential information with discretion and use independent judgement to handle non-routine information and explain policies and procedures to stakeholders and constituents.
• Must have proven organizational, written, and verbal communication skills, as well as proficiency in writing and handling business correspondence.

KEY RESPONSIBILITIES

• Provide administrative support/duties in a variety of functions to an organization and/or department by scheduling appointments/events/meetings, prepare and modify documents including correspondence and data entry along with maintaining electronic and hard copy filing systems as directed.
• Build solid professional relationships and provide information across multiple levels of the organization and liaise with students, faculty, departments and external business entities.
• Complies with standard Dallas College principles and procedures.
• Respond to problems that require the use and knowledge of existing processes by utilizing resources and using sound judgment, attention to detail, adaptability, and flexibility.
• Complete required Dallas College Professional Development training hours per academic year.
• Performs other job duties as assigned.

PHYSICAL REQUIREMENTS

Normal physical job functions are performed within a standard office environment. Reasonable accommodation may be made for individuals with physical challenges to perform the essential duties and responsibilities. Occasionally you may be required to lift and carry materials weighing up to 30 pounds.

MINIMUM QUALIFICATIONS

• Associate degree plus one (1) year of administrative work-related experience, or
• High School diploma or equivalent plus three (3) years of administrative work-related experience.
• Official transcripts are required when applicable.
• Bilingual preferred.

Will be subject to a criminal background check. Some positions may be subject to a fingerprint check.

The intent of this job description is to provide a representative summary of the major duties and responsibilities performed by incumbents of this job and shall not be construed as a declaration of the total of the specific duties and responsibilities of any particular position. Incumbents may be directed to perform job-related tasks other than those specifically presented in this description. Position requires regular and predictable attendance.

About Us

Since 1965, Dallas College, formerly Dallas County Community College District, has served more than three (3) million students. Comprising seven campuses located around the Dallas/Fort Worth area, we are one of the largest community college systems in the state of Texas. We strive to be a leader in the community college space, placing students at the center of everything we do.

Dallas College is committed to cultivating an environment of opportunity and belonging for all students and employees. We recognize that the Dallas College workforce, and the diverse talent that stems from it, is directly linked to our success. We are part of an equal opportunity system that provides education and employment opportunities without discrimination on the basis of any protected attribute, including race, color, religion, national origin, sex, disability, age, sexual orientation, gender identity or gender expression, veteran status, pregnancy or any other basis protected under applicable law. In accordance with applicable law, Dallas College will make reasonable accommodations for applicants and employees' religious practices and beliefs, as well as any mental health or physical disability needs.