Administrative Assistant II

Davita Inc.; Boston (MA); On-site; USD 40,000 - 60,000; Full time

Job summary

A leading company in administrative support is seeking an Administrative Assistant to provide routine support under moderate supervision. Key responsibilities include managing schedules, preparing documents, and coordinating meetings. The ideal candidate has a high school diploma, 2-3 years of relevant experience, and proficiency in MS Office. Join a dynamic environment that values diverse perspectives and skills.

Qualifications

• 2-3 years of Administrative Assistant or Secretarial Experience required.
• Familiarity with medical terminology preferred.
• Proficiency in office procedures and equipment expected.

Responsibilities

• Prepare reports, meeting minutes, and correspondence.
• Coordinate meetings, travel, and appointments.
• Answer and transfer phone calls, manage schedules.

Skills

Verbal Communication

Written Communication

Time Management

Proficiency in MS Office

Proofreading

Interpersonal Skills

General Office Procedures

Education

High School Diploma or Equivalent

Trade/Technical/Vocational Diploma in Related Field

Job description

Specializes in providing routine administrative and secretarial support as directed and under moderate supervision, for an individual, group, or department. Responsibilities may include coordination and scheduling, supplies and equipment ordering, meeting minutes, correspondence, Answer and transfer phone calls, prepare spreadsheets and presentations. Manage schedules, coordinate travel, conference calls, payroll and transcription. This is an intermediate-level support role.
Essential Functions:
-Prepare reports, meeting minutes and correspondence.
-Create and edit documents, spreadsheets and presentations.
-Manage schedules, arrange appointments and itineraries.
-Coordinate meetings, travel, conference calls, and complete expense reports.
-Answer and transfer phone calls.
-May perform transcription and proofread and edit literature, prepare applications for department.
-Remain knowledgeable of business unit policies.
-May make contacts of a sensitive, complex, and confidential nature.
-Completes routine tasks under moderate supervision.
-Performs other duties as assigned
-Complies with all policies and standards

Education:

• High School Diploma or Equivalent required
• Trade/Technical/Vocational Diploma Related Field of Study preferred

Experience:

• Administrative Assistant or Secretarial Experience 2-3 years required

Knowledge, Skills & Abilities:

• Proficiency with office procedures and equipment i.e. filing, copying, scanning, printing and faxing.
• Proficiency in MS Office.
• Ability to proofread and edit written documents.
• Ability to use phone system.
• Managing one's own time and the time of others.
• Strong verbal & written communication skills.
• Strong interpersonal, written and oral skills.
• Ability to use standard office equipment.
• Familiarity with medical terminology.

Physical Requirements

Standing Occasionally (3-33%)
Walking Occasionally (3-33%)
Sitting Constantly (67-100%)
Lifting Occasionally (3-33%) 20lbs - 35lbs
Carrying Occasionally (3-33%) 20lbs - 35lbs
Pushing Rarely (Less than 2%)
Pulling Rarely (Less than 2%)
Climbing Rarely (Less than 2%)
Balancing Occasionally (3-33%)
Stooping Occasionally (3-33%)
Kneeling Rarely (Less than 2%)
Crouching Rarely (Less than 2%)
Crawling Rarely (Less than 2%)
Reaching Occasionally (3-33%)
Gross Manipulation (Handling) Constantly (67-100%)
Fine Manipulation (Fingering) Frequently (34-66%)
Feeling Constantly (67-100%)
Foot Use Rarely (Less than 2%)
Vision - Far Constantly (67-100%)
Vision - Near Constantly (67-100%)
Talking Constantly (67-100%)
Hearing Constantly (67-100%)

The Brigham and Women's Hospital, Inc. is an Equal Opportunity Employer. By embracing diverse skills, perspectives and ideas, we choose to lead. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment.