Administrative Assistant I USA

First Solar, Inc.; Perrysburg Township (OH); On-site; USD 26,000 - 36,000; Full time

Job summary

First Solar, Inc. is seeking an administrative professional to support executives and staff in a fast-paced office in Perrysburg Township, Ohio. You will handle calls, scheduling, travel, and document control while preparing reports and presentations.

Role requires high attention to detail, 2–3 years of related experience, and advanced MS Office skills. Notary is preferred; confidentiality and teamwork are essential.

Qualifications

• High School Diploma or GED is required; college degree preferred.
• 2–3 years of related experience; able to plan and accomplish goals.
• Familiarity with corporate concepts, practices and procedures.
• Experience in a high energy, fast paced environment.

Responsibilities

• Manage incoming calls, meeting schedules, travel coordination and document control.
• Prepare memos, transcribe notes, file, research and create presentations.
• Assist with compiling financial reports and expense reports.
• Create check requests and purchase requisitions; support multiple projects.
• Provide back up to other assistants and maintain filing systems.
• Maintain SharePoint site and Power issues as needed.
• Support staff with meetings, trainings and event logistics.

Skills

Communication

Time management

Problem solving

Independent work

Team support

Confidentiality

Maturity

Microsoft Office

Typing 50 wpm

SharePoint

Concur

Visio

Project

Notary (preferred)

Education

High School Diploma or GED

College degree preferred

Tools

Excel

PowerPoint

Word

Job description

Basic Job Functions:

• Directly responsible for a variety of administrative functions including but not limited to managing incoming calls, meeting schedules, travel coordination, document control and other support functions, such as composing memos, transcribing notes, filing, research and creating presentations. May assist with compiling financial reports, preparing expense reports, creating check requests and purchase requisitions, and handling multiple projects.

Education/Experience:

• High School Diploma or GED required.
• College degree preferred.
• 2 to 3 years of experience in a related position required.
• Rely on experience and judgment to plan and accomplish goals.
• Requires a familiarity with a variety of corporate level concepts, practices, and procedures.
• Exposure to or experience with a high energy, fast paced environment.

Required Skills/Competencies:

• Ability to interact with others effectively within the corporate environment.
• Ability to take direction, identify problems, develop solutions, conduct analysis independently and in collaboration with others.
• Ability to work independently, manage multiple tasks and projects.
• Creative thinker with the ability to make decisions and execute effectively.
• Ability to work within a team environment and provide back‑up support to other assistants as needed.
• Maturity to handle confidential issues and communicate effectively with team members and senior executives.
• Ability to anticipate, change and react efficiently and expeditiously.
• May have knowledge of confidential business and personal information.
• Outstanding verbal and written communication skills. Minimum typing speed of 50 wpm.
• Advanced proficiency in Microsoft Office (Excel, PowerPoint, Word).
• Excellent organizational skills.
• Proficient in Concur, Visio and Project a plus.
• Notary certification is preferred.
• Must pass Advanced Microsoft Office Assessment Test which includes: Word, PowerPoint, Excel and Outlook.

Essential Responsibilities:

• Make various P-card purchases for department; perform monthly reconciliations.
• Assist in Visa documentation and submissions for company travel.
• Perform basic maintenance to SharePoint site on POWER.
• Proof and format reports and documents as needed.
• Support administrative staff by creating or maintaining reports as needed or tasked
• Place, receive, and screen calls and receive outside guests in a professional manner.
• Work collaboratively in processing and submitting Purchase Requisitions (Fastenal, Friends Office Supplies, and others on an as needed basis)
• Assist staff site in developing and finalizing presentations and posters for internal and/or external presentations.
• Assist as needed with staff meetings, team-building events, various trainings, seminars, and events which include organizing and coordinating logistics, room set up, food ordering, taking minutes/notes and AV support.
• Provide support to associate requests as needed.
• Maintain administrative staff filing systems (Electronic and hard files).
• Provide data entry support and maintain databases as needed.
• Assist with special projects as needed.
• Maintain Administrative Resources Directory.
• Support Administrative Staff with site catering requests.
• Sitewide one off PCARD orders - maintained through SharePoint.
• Other duties as assigned.
• Job description subject to change at any time.

Reporting Relationships:

• This position will report to the Office Manager, or an Executive Leader.
• This position will not have direct reports.

Travel:

• 0% - 5% (On occasion/as needed for training, etc.)

Estimated Salary Range:

• $18.89-$26.44 Hourly.

US Physical Requirements:

Office Physical Requirements:

All positions in our office require interaction with people and technology while either standing or sitting. To best service our customers, internal and external, all associates must be able to communicate face‑to‑face and on the phone with or without reasonable accommodation. First Solar is committed to compliance with its obligations under all applicable state and federal laws prohibiting employment discrimination. In keeping with this commitment, it attempts to reasonably accommodate applicants and employees in accordance with the requirements of the disability discrimination laws. It also invites individuals with disabilities to participate in a good faith, interactive process to identify reasonable accommodations that can be made without imposing an undue hardship.

Potential candidates will meet the education and experience requirements provided on the above job description and excel in completing the listed responsibilities for this role. All candidates receiving an offer of employment must successfully complete a background check and any other tests that may be required.

Equal Opportunity Employer Statement:

First Solar is an Equal Opportunity Employer that values and respects the importance of a diverse and inclusive workforce. It is the policy of the company to recruit, hire, train and promote persons in all job titles without regard to race, color, religion, sex, age, national origin, veteran status, disability, sexual orientation, or gender identity. We recognize that diversity and inclusion is a driving force in the success of our company.