Administrative Assistant I Russian-speaking

CJE SeniorLife

Chicago (IL)

On-site

USD 43,000 - 44,000

Full time

14 days+

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Benefits offered by this job

Medical, dental, and vision insurance

Competitive pay

Paid vacation and sick time

Employer-provided life insurance

Short-term and long-term disability

Retirement plan

Employee assistance program

Employee discounts (purchasing & gym)

Ongoing training and professional dev.

Tuition reimbursement for eligible pos

Job summary

CJE SeniorLife is seeking an Administrative Assistant to support Housing Management Services on-site in Chicago. The role focuses on language-enabled resident assistance (English and Russian), lease preparation, and data entry for waiting lists and annual income recertifications.

Responsibilities include processing leases, maintaining file integrity, scheduling recertifications, and ensuring timely communications.

Qualifications

Fluency in English and Russian.
At least a high school diploma or GED.
A minimum of 2 years of administrative assistant experience is required. An equivalent combination of education and experience is acceptable.
There is an expectation that prior to the employee’s second employment anniversary with CJE, they will complete the National Center for Housing Management Certified Occupancy Specialist online course and receive the Certified Occupancy Specialist certification. Housing Management Services will pay for this course, and up to two attempts at certification.

Responsibilities

Communicates with and helps residents in Russian.
Learns and works in the OneSite environment for running reports and inputting information.
Assists with the move-in process
Reports weekly census to the accountable party.
Assists with 120-day lease recertification notifications.
Prepares leases, lease recertifications, and necessary correspondence required.
Makes appointments for residents’ annual income recertification and lease renewals.
Confirms that all necessary forms and leases have been signed by residents as required.
Maintains resident file integrity
Responsible for managing the data entry of the waiting list and sending out application packets.
Manages mass mailings of annual review of waiting list applicants and/or marketing materials.
Makes recommendations for process improvement
Performs other clerical duties as assigned to support Housing Management Services.
Performs all tasks listed above, and additional assigned tasks, with confidentiality.

Skills

English fluency

Russian fluency

Education

High school diploma or GED

Bachelor's degree preferred

Job description

At a Glance

Compensation $20.89 per hour.
Employment status Full-time, hourly, non-exempt.
Schedule Monday to Friday, 8:30 am to 5:00 pm.
Location Swartzberg House, Chicago.
Work arrangement On-site.
Travel Very rare.
Union status Membership in SEIU Local 73 is required.
Application requirement Resume.

About CJE SeniorLife

CJE SeniorLife is a leading provider of services for older adults, dedicated to enhancing quality of life through compassionate care, innovation, and community engagement. Guided by our mission to support older adults in living with dignity, purpose, and connection, we provide a comprehensive range of programs and services that meet the evolving needs of the communities we serve.

What You’ll Do

Communicates with and helps residents in Russian.
Learns and works in the OneSite environment for running reports and inputting information.
Assists with the move-in process
Reports weekly census to the accountable party.
Assists with 120-day lease recertification notifications.
Prepares leases, lease recertifications, and necessary correspondence required.
Makes appointments for residents’ annual income recertification and lease renewals.
Confirms that all necessary forms and leases have been signed by residents as required.
Maintains resident file integrity
Responsible for managing the data entry of the waiting list and sending out application packets.
Manages mass mailings of annual review of waiting list applicants and/or marketing materials.
Makes recommendations for process improvement
Performs other clerical duties as assigned to support Housing Management Services.
Performs all tasks listed above, and additional assigned tasks, with confidentiality.

Required qualifications

Fluency in English and Russian.
At least a high school diploma or GED.
A minimum of 2 years of administrative assistant experience is required. An equivalent combination of education and experience is acceptable.
There is an expectation that prior to the employee’s second employment anniversary with CJE, they will complete the National Center for Housing Management Certified Occupancy Specialist online course and receive the Certified Occupancy Specialist certification. Housing Management Services will pay for this course, and up to two attempts at certification. Once completed, they will be eligible for future promotion.

Preferred qualifications

At least a bachelor’s degree is preferred.

Why This Role Matters

Accurate records, timely communication, and well-organized housing processes help older adults maintain stable, affordable homes. In this role, you will make essential requirements easier for residents and applicants to navigate while supporting the integrity of leases, recertifications, waiting lists, and resident files. Your work will help Housing Management Services operate efficiently, remain responsive, and provide residents with dependable support.

Benefits and Support

For eligible full-time employees: