Administrative Assistant I — Payroll & Accounting Support

Holland America-Princess (Holland America Dawson City Inn); Juneau (AK); On-site; USD 90,404,000 - 96,994,000; Full time

Job summary

The Division of Legislative Audit in Juneau, Alaska is seeking an administrative assistant to provide payroll, accounting, and clerical support to the legislative auditor, staff, and committee. This full-time, on-site role trains on the job and operates 37.5 hours per week.

Essential duties include payroll processing, accounting, purchasing, travel planning, and maintaining personnel records, with a focus on accuracy and confidentiality.

Qualifications

• One year of advanced clerical experience.
• One year of any combination of post-secondary education, vocational education, and/or advanced-level clerical experience.
• Proficiency with Microsoft Office products and ability to create/maintain documents and spreadsheets.
• Valid driver’s license.
• Ability to lift up to 40 pounds.
• Knowledge of state accounting system software (IRIS and HRM) is desirable.

Responsibilities

• Process payroll and determine coding for financial documents.
• Enter transactions into the state system and reconcile purchasing card transactions.
• Assist with property inventory and maintaining property records in the state system.
• Create delivery orders and purchase office supplies; book travel for staff.
• Maintain electronic file databases and logs; assist with personnel records.
• Answer calls, greet visitors, and handle routine inquiries; prepare memos and documents.

Skills

Payroll processing

Microsoft Office

Data entry

Communication skills

Attention to detail

Confidentiality

Typing

Education

Post-secondary education coursework

Tools

IRIS

HRM

State accounting software

Job description

The Division of Legislative Audit in Juneau, Alaska is seeking an administrative assistant to provide payroll, accounting, and clerical support to the legislative auditor, staff, and committee. This full-time, on-site role trains on the job and operates 37.5 hours per week.

Essential duties include payroll processing, accounting, purchasing, travel planning, and maintaining personnel records, with a focus on accuracy and confidentiality.