ADMINISTRATIVE ASSISTANT I - OAHU CORRECTIONAL FACILITIES

State of Hawaiʻi; Hawaii; On-site; USD 41,827 - 52,920; Full time

Job summary

A governmental agency in Hawaii seeks an Administrative Assistant I to perform secretarial and clerical duties for a program manager. The ideal candidate should have prior administrative experience and strong typing skills. This position requires legal authorization to work in the U.S. Competitive monthly salary is offered.

Qualifications

• Six months of general clerical experience required.
• One year of specialized clerical experience demonstrating office equipment knowledge.
• Proficiency in typing at least 40 words per minute.

Responsibilities

• Provide secretarial services to a program manager.
• Facilitate workflow and coordination within the office.
• Manage public relations and oversee management controls.

Skills

English grammar

Typing

Clerical work

Keyboarding

Job description

Recruitment Information

Recruitment Number: 25-0369

Location: Halawa Correctional Facility

Salary: $3,748 to $4,742 per month (SR-12, Step C to I)

Note: Hiring rates will be based on availability of funds, the applicant's qualifications, and other relevant factors.

Applications close at the time indicated on the State of Hawaii Civil Service Job Opportunities Listing page.

Duties Summary

The position performs secretarial services as a primary task, along with minor administrative, clerical, and related services for a program manager. The program manager operates at a level requiring substantial involvement in planning, programming, budgeting, work direction, coordination, liaison, and public relations. The Administrative Assistant speaks and acts for the manager, facilitates workflow and coordination, oversees management controls, and manages relationships within and outside the organization.

The Administrative Assistant I serves as a secretary to a manager of a modest complexity program and may supervise and participate in complex clerical work as required.

Minimum Qualification Requirements

Legal Authorization To Work Requirement

• Applicants must be citizens, nationals, or permanent resident aliens of the United States, or eligible under federal law for unrestricted employment.

General Clerical Experience

• Six (6) months of work experience demonstrating knowledge of English grammar, spelling, arithmetic, reading, and oral/written instructions; and the ability to speak and write simply and directly.

Specialized Clerical Experience

• One (1) year of progressively responsible typing and/or substantive clerical work demonstrating knowledge of common office appliances and equipment, and the ability to perform secretarial tasks within clerical work systems.

Substitutions Allowed

• Relevant substitutions as described in the Minimum Qualification Requirements will apply.

Prison Rape Elimination Act (PREA) Requirement

• Applicants must not have engaged in, been convicted of, or been the subject of allegations of sexual abuse or harassment in a correctional facility.

Keyboarding/Computer Skill

• Requirement: 40 net words per minute proficiency in typing or computer applications.

Shorthand/Dictation Skill

• Requirement: 80 net words per minute prose dictation accuracy.

License

• A valid driver's license is required for this position.

Other Information

The State of Hawai'i complies with federal and state disability laws and provides reasonable accommodations for applicants and employees with disabilities. Applicants requiring accommodations may contact 808-587-0936. For additional application assistance, see the State of Hawaii Civil Service Job Opportunities Listing page.

Equal Employment Opportunity Statement: The State is an equal opportunity employer.