Administrative Assistant I-Medical Diagnostic

Texas Health and Human Services; Corpus Christi (TX); On-site; USD 29,000 - 38,000; Full time

Job summary

Texas Health and Human Services Commission in Corpus Christi seeks an Administrative Assistant I-Medical Diagnostic to support the Medical Director’s office. You will perform clerical duties, maintain patient records, schedule appointments, and ensure timely documentation in electronic records.

This role emphasizes accuracy, confidentiality, and teamwork in a state facility. Qualified candidates have a high school diploma or GED and at least two years of medical-related experience, with

Qualifications

• High school graduate or GED equivalent.
• At least two years of medical related experience.
• Medical Terminology and experience working with medical reports is required.

Responsibilities

• Attends work on a regular basis and may be required to work a specific shift schedule or, at times, even a rotating schedule, extended shift and/or overtime in accordance with agency leave policy and performs other duties as assigned.
• Files and maintains order of active charts.
• Thins chart as needed; maintains retention charts following guidelines.
• Audits active charts and electronic records in order to recognize deficiencies, errors or lack of documentation in accordance with facility guidelines.
• Manages inactive clinical records to assure accuracy of information and timely availability to medical staff.
• Assist with process of scheduling and rescheduling medical appointments, tracking appointment statuses and providing reports to assist in quality of care process.
• Obtains physician signatures on lab reports, consultations, progress notes, etc., and files signed documents in the appropriate patient record within prescribed timeframes in order to document patient care.
• Performs other duties as assigned in order to ensure that services are provided.
• Directly responsible for the electronic medical records.
• Other duties as assigned include but are not limited to actively participating and/or serving in a supporting role to meet the agency’s obligations for disaster response and/or recovery or Continuity of Operations (COOP) activation. Such participation may require an alternate shift pattern assignment and/or location.

Skills

General clerical skills

Team collaboration

Office equipment

Microsoft Outlook

Microsoft Word

Microsoft Excel

PowerPoint

Adobe Acrobat

Data entry

Education

High school diploma or GED

Medical Terminology

Job description

Date: Sep 17, 2026

Location:

CORPUS CHRISTI, TX

Join the Texas Health and Human Services Commission (HHSC) and be part of a team committed to creating a positive impact in the lives of fellow Texans. At HHSC, your contributions matter, and we support you at each stage of your life and work journey. Our comprehensive benefits package includes 100% paid employee health insurance for full-time eligible employees, a defined benefit pension plan, generous time off benefits, numerous opportunities for career advancement and more. Explore more details on the Benefits of Working at HHS webpage.

Functional Title

Administrative Assistant I-Medical Diagnostic

Job Title

Administrative Asst I

Agency

Health & Human Services Comm

Department

Medical Services Admin

Posting Number

21041

Closing Date

10/01/2026

Posting Audience

Internal and External

Occupational Category

Healthcare Practitioners and Technical

Salary Range

$2,606.00 - $3,404.91

Pay Frequency

Monthly

Salary Group

TEXAS-A-09

Shift

Day

Additional Shift

Days (First)

Telework

Not Eligible for Telework

Travel

Up to 5%

Regular/Temporary

Regular

Full Time/Part Time

Full time

FLSA Exempt/Non-Exempt

Nonexempt

Facility Location

Corpus Christi State Supported Living Center

Job Location City

CORPUS CHRISTI

Job Location Address

902 AIRPORT RD

MOS Codes

0100,0111,0170,3372,3381,4430,6046,15P,3F5X1,420A,42A,56M,68G,741X,8A200,AZ,LS,LSS,MC,PERS,PS,RP,SN

YN,YNS

YN,YNS

Brief Job Description

Come work in an environment where we truly value and respect those we serve and believe in the mission that all people can achieve a higher level of wellness and independence.

The state supported living centers serve people with intellectual and developmental disabilities who are medically fragile or who have behavioral problems. The centers provide campus-based direct services and supports at 13 centers located throughout the state. Learn About Our State Supported Living Centers

If you are looking for a place to work where you can establish a career that is filled with purpose, this is the job for you!

The Administrative Assistant I-Medical Diagnostic functions as a member of the medical clerical support team under the direct supervision of the Medical Director. The Administrative Assistant I performs clerical duties requiring application of varied complex work methods and procedures. Has latitude for decision making in carrying out routine and special phases of work, timely completion of the clinical record, maintaining records and confidential files, preparing routine and special reports, and utilizing computers and various automated office machines. Exercises initiative and judgment in determining individual methods and practices for work situation.

Essential Job Functions (EJFs)

• Attends work on a regular basis and may be required to work a specific shift schedule or, at times, even a rotating schedule, extended shift and/or overtime in accordance with agency leave policy and performs other duties as assigned.
• Files and maintains order of active charts.
• Thins chart as needed; maintains retention charts following guidelines.
• Audits active charts and electronic records in order to recognize deficiencies, errors or lack of documentation in accordance with facility guidelines
• Manages inactive clinical records to assure accuracy of information and timely availability to medical staff.
• Assist with process of scheduling and rescheduling medical appointments, tracking appointment statuses and providing reports to assist in quality of care process.
• Obtains physician signatures on lab reports, consultations, progress notes, etc., and files signed documents in the appropriate patient record within prescribed timeframes in order to document patient care.
• Performs other duties as assigned in order to ensure that services are provided.
• Directly responsible for the electronic medical records.
• Other duties as assigned include but are not limited to actively participating and/or serving in a supporting role to meet the agency’s obligations for disaster response and/or recovery or Continuity of Operations (COOP) activation. Such participation may require an alternate shift pattern assignment and/or location.

Knowledge, Skills And Abilities (KSAs)

• Must have computer experience and have good general clerical skills.
• Ability to work well with others.
• Skilled in the use of office equipment such as fax machine, copier, etc.
• Knowledge of computer software - Microsoft Outlook, Word, Excel, Power Point Adobe Acrobat a MUST.
• Accurate filing, retrieving, purging, scanning medical reports.
• Complete accurate data entry, able to maintain and update Electronic client information records and folders.
• Good communication and writing skills.
• Great planning and organizational skills, able to prioritize and complete job duties in a timely manner.
• Multi-task, and complete other duties assigned.
• Ability to work harmoniously with coworkers.

Registrations, Licensure Requirements Or Certifications

None

Initial Screening Criteria

• High school graduate or GED equivalent.
• At least two years of medical related experience.
• Medical Terminology and experience working with medical reports is required.

Additional Information

Applicants must pass a fingerprint criminal background check, pre-employment drug screen, and registry checks including the Client Abuse/Neglect Reporting System (CANRS), Nurse Aide, Medication Aide and Employee Misconduct and HHS List of Excluded Individuals/Entities (LEIE).

Males between the ages of 18 – 25 must be registered with the Selective Service.

All State Supported Living Center Employees are subject to Random Drug Testing.

Flexibility in work hours may be required for this position. The position may be required to work overtime and/or extended hours. Must be willing to work weekends and holidays.

All applicants must be at least 18 years of age to be considered for employment at a state-operated facility.

Review our Tips for Success when applying for jobs at DFPS, DSHS and HHSC.

Active Duty, Military, Reservists, Guardsmen, And Veterans

Military occupation(s) that relate to the initial selection criteria and registration or licensure requirements for this position may include, but not limited to those listed in this posting. All active-duty military, reservists, guardsmen, and veterans are encouraged to apply if qualified to fill this position. For more information please see the Texas State Auditor’s Job Descriptions, Military Crosswalk and Military Crosswalk Guide at Texas State Auditor's Office - Job Descriptions.

ADA Accommodations

In compliance with the Americans with Disabilities Act (ADA), HHSC and DSHS agencies will provide reasonable accommodation during the hiring and selection process for qualified individuals with a disability. If you need assistance completing the on-line application, contact the HHS Employee Service Center at 1-888-894-4747. If you are contacted for an interview and need accommodation to participate in the interview process, please notify the person scheduling the interview.

Pre-Employment Checks And Work Eligibility

Depending on the program area and position requirements, applicants selected for hire may be required to pass background and other due diligence checks.

HHSC uses E-Verify. You must bring your I-9 documentation with you on your first day of work. Download the I-9 Form

Telework Disclaimer

This position may be eligible for telework. Please note, all HHS positions are subject to state and agency telework policies in addition to the discretion of the direct supervisor and business needs.

Nearest Major Market: Corpus Christi