Administrative Assistant I-Medical Diagnostic

FALL CREEK FARM & NURSERY; Corpus Christi (TX); On-site; USD 29,000 - 38,000; Full time

Job summary

Texas Health and Human Services Commission (HHSC) in Corpus Christi, TX is seeking an Administrative Assistant I-Medical Diagnostic to support medical records and scheduling within the state operated facility.

Responsibilities include filing active charts, maintaining electronic records, coordinating appointments, obtaining physician signatures, and ensuring timely documentation for patient care. Strong clerical skills and familiarity with MS Outlook/Word/Excel are required.

Qualifications

• High school graduate or GED equivalent.
• At least two years of medical related experience.
• Medical Terminology and experience working with medical reports is required.

Responsibilities

• Attends work on a regular basis and may be required to work a specific shift schedule or, at times, even a rotating schedule, extended shift and/or overtime in accordance with agency leave policy and performs other duties as assigned.
• Files and maintains order of active charts.
• Thins chart as needed; maintains retention charts following guidelines.
• Audits active charts and electronic records in order to recognize deficiencies, errors or lack of documentation in accordance with facility guidelines
• Manages inactive clinical records to assure accuracy of information and timely availability to medical staff.
• Assist with process of scheduling and rescheduling medical appointments, tracking appointment statuses and providing reports to assist in quality of care process.
• Obtains physician signatures on lab reports, consultations, progress notes, etc., and files signed documents in the appropriate patient record within prescribed timeframes in order to document patient care.
• Performs other duties as assigned in order to ensure that services are provided.
• Directly responsible for the electronic medical records.
• Other duties as assigned include but are not limited to actively participating and/or serving in a supporting role to meet the agency’s obligations for disaster response and/or recovery or Continuity of Operations (COOP) activation. Such participation may require an alternate shift pattern assignment and/or location.

Skills

General clerical

Outlook

Word

Excel

PowerPoint

Adobe Acrobat

Data entry

Communication

Organization

Teamwork

Education

High school diploma or GED

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

PowerPoint

Adobe Acrobat

Job description

Career Opportunities: Administrative Assistant I-Medical Diagnostic (21041)

Salary Range: $2,606.00-$3,404.91

Pay Frequency: Monthly

Salary per month: $1 - $2999 per month

Shift: Day

Additional Shift: Days (First)

Telework: Not Eligible for Telework

Travel: Up to 5%

Regular/Temporary: Regular

Full Time/Part Time: Full time

FLSA Exempt/Non-Exempt: Nonexempt

Facility Location: Corpus Christi State Supported Living Center

Job Location City: CORPUS CHRISTI

Job Location Address: 902 AIRPORT RD

MOS Codes: 0100,0111,0170,3372,3381,4430,6046,15P,3F5X1,420A,42A,56M,68G,741X,8A200,AZ,LS,LSS,MC,PERS,PS,RP,SN YN,YNS

Join the Texas Health and Human Services Commission (HHSC) and be part of a team committed to creating a positive impact in the lives of fellow Texans. At HHSC, your contributions matter, and we support you at each stage of your life and work journey. Our comprehensive benefits package includes 100% paid employee health insurance for full‑time eligible employees, a defined benefit pension plan, generous time off benefits, numerous opportunities for career advancement and more. Explore more details on the Benefits of Working at HHS webpage .

Brief Job Description:

Come work in an environment where we truly value and respect those we serve and believe in the mission that all people can achieve a higher level of wellness and independence.

The state supported living centers serve people with intellectual and developmental disabilities who are medically fragile or who have behavioral problems. The centers provide campus‑based direct services and supports at 13 centers located throughout the state. Learn About Our State Supported Living Centers

If you are looking for a place to work where you can establish a career that is filled with purpose, this is the job for you!

Essential Job Functions (EJFs):

• Attends work on a regular basis and may be required to work a specific shift schedule or, at times, even a rotating schedule, extended shift and/or overtime in accordance with agency leave policy and performs other duties as assigned.
• Files and maintains order of active charts.
• Thins chart as needed; maintains retention charts following guidelines.
• Audits active charts and electronic records in order to recognize deficiencies, errors or lack of documentation in accordance with facility guidelines
• Manages inactive clinical records to assure accuracy of information and timely availability to medical staff.
• Assist with process of scheduling and rescheduling medical appointments, tracking appointment statuses and providing reports to assist in quality of care process.
• Obtains physician signatures on lab reports, consultations, progress notes, etc., and files signed documents in the appropriate patient record within prescribed timeframes in order to document patient care.
• Performs other duties as assigned in order to ensure that services are provided.
• Directly responsible for the electronic medical records.
• Other duties as assigned include but are not limited to actively participating and/or serving in a supporting role to meet the agency’s obligations for disaster response and/or recovery or Continuity of Operations (COOP) activation. Such participation may require an alternate shift pattern assignment and/or location.

Knowledge, Skills and Abilities (KSAs):

• Must have computer experience and have good general clerical skills.
• Ability to work well with others.
• Skilled in the use of office equipment such as fax machine, copier, etc.
• Knowledge of computer software - Microsoft Outlook, Word, Excel, Power Point Adobe Acrobat a MUST.
• Accurate filing, retrieving, purging, scanning medical reports.
• Complete accurate data entry, able to maintain and update Electronic client information records and folders.
• Good communication and writing skills.
• Great planning and organizational skills, able to prioritize and complete job duties in a timely manner.
• Multi-task, and complete other duties assigned.
• Ability to work harmoniously with coworkers.

Registrations, Licensure Requirements or Certifications:

None

Initial Screening Criteria:

• High school graduate or GED equivalent.
• At least two years of medical related experience.
• Medical Terminology and experience working with medical reports is required.

Additional Information:

• Applicants must pass a fingerprint criminal background check, pre‑employment drug screen, and registry checks including the Client Abuse/Neglect Reporting System (CANRS), Nurse Aide, Medication Aide and Employee Misconduct and HHS List of Excluded Individuals/Entities (LEIE).
• Males between the ages of 18 – 25 must be registered with the Selective Service.
• All State Supported Living Center Employees are subject to Random Drug Testing.
• Flexibility in work hours may be required for this position. The position may be required to work overtime and/or extended hours. Must be willing to work weekends and holidays.
• All applicants must be at least 18 years of age to be considered for employment at a state‑operated facility.

Active Duty, Military, Reservists, Guardsmen, and Veterans:

Military occupation(s) that relate to the initial selection criteria and registration or licensure requirements for this position may include, but not limited tothose listed in this posting. All active‑duty military, reservists, guardsmen, and veterans are encouraged to apply if qualified to fill this position. For more information please see the Texas State Auditor’s Job Descriptions, Military Crosswalk and Military Crosswalk Guide at Texas State Auditor's Office - Job Descriptions .

ADA Accommodations:

In compliance with the Americans with Disabilities Act (ADA), HHSC and DSHS agencies will provide reasonable accommodation during the hiring and selection process for qualified individuals with a disability. If you need assistance completing the on‑line application, contact the HHS Employee Service Center at 1-888-894-4747. If you are contacted for an interview and need accommodation to participate in the interview process, please notify the person scheduling the interview.

Pre-Employment Checks and Work Eligibility:

Depending on the program area and position requirements, applicants selected for hire may be required to pass background and other due diligence checks.

HHSC uses E-Verify. You must bring your I-9 documentation with you on your first day of work. Download the I-9 Form

Telework Disclaimer:

This position may be eligible for telework. Please note, all HHS positions are subject to state and agency telework policies in addition to the discretion of the direct supervisor and business needs.