Administrative Assistant I - III

Texas Department of Transportation; Dallas (TX); On-site; USD 35,000 - 64,000; Full time

Benefits offered by this job

Retirement Plans

Alternative and/or Flexible Work Sched

Paid Leave and Holidays

Health Premiums paid at 100% for Full‑

On-the-Job Training

Tuition Assistance Program

Holistic Wellness Program with Leave

Career Development and Advancement

Family-Friendly Policies and Programs

Job summary

Texas Department of Transportation in Dallas is seeking a Maintenance Support Technician I, II, or III to support roadway sign operations and maintenance administration. The role encompasses inventory management, coordination with district staff, and assistance with emergency response procedures.

The position offers full-time, year-round work with a standard day shift. Salary varies by level (Tech I–III) and experience, with opportunities for training and advancement within TxDOT.

Responsibilities

• Provides administrative support in a maintenance office or district headquarters.
• Answers telephone, evaluates requests, directs messages, and serves as receptionist/front desk assistant.
• Maintains and updates office files/records/logs and supports personnel, finance, budgeting, inventory, contracts, purchasing, travel information, and permitting activities.
• Prepares statistical reports and verifies accuracy; processes receipts and invoices for payment.
• Coordinates with district warehouse personnel on surplus property sales and inventory management.
• Assists with data entry for construction record-keeping and prepares recurring or one-time reports.

Education

High School Grad or Equivalent

Job description

Job Description - Administrative Assistant I - III (2602790)

Job Description

Position Information

Looking to make an impact on Texas transportation? Join the Dallas District Sign Crew as a Maintenance Support Technician I, II, or III. As a Maintenance Support Technician I, II, or III, you'll play a key role in supporting roadway sign operations, managing inventory and equipment, and assisting with emergency response efforts. If you're organized, team-oriented, and ready to make a difference, apply today.

Position Title Salary Grade/Range Maintenance Support Tech I A13: $35,439 - $52,388 Maintenance Support Tech II A15: $38,976 - $58,045 Maintenance Support Tech III A17: $42,976 - $64,469

This position is for a Maintenance Support Tech I, II, or III The Texas Department of Transportation reserves the sole right in determining the level of position based on the applicant's work experience, education, skill level, and all other appropriate factors, and based on business needs.

Minimum Salary

35,439.00

Maximum Salary

64,469.00

Pay Basis

Yearly

FLSA Status

Nonexempt

Work Locations

Dallas District Headquarters 4777 EAST HIGHWAY 80 Mesquite 75150

Travel

Yes, 10 % of the Time

Shift

Day

Job Shift Details

40 hours, Monday-Friday 7:00am - 3:30pm

Location Flexibility

Onsite

Benefits and Perks

• Retirement Plans
• Alternative and/or Flexible Work Schedules
• Paid Leave and Holidays
• Health Premiums paid at 100% for Full-Time Employees
• On-the-Job Training
• Tuition Assistance Program
• Holistic Wellness Program with Leave Incentives
• Career Development and Advancement Opportunities
• Family-Friendly Policies and Programs

In 2024, TxDOT was recognized as a Best Place for Working Parents, and many of our offices statewide are also designated as Texas Mother-Friendly Worksites. These recognitions reflect our dedication to supporting families and promoting a healthy work-life balance.

For a complete list of our total compensation package please visit our website at: Total Compensation Package

To view benefits available to all State of Texas employees visit: Benefits at a Glance | ERS (texas.gov)

Maintenance Support Tech I

Performs administrative support-related work in a maintenance office or district headquarters. Work requires contact with private entities. Employees at this level perform work independently on assignments; however, all unusual issues are referred to the supervisor.

• Answers the telephone, evaluates requests, answers questions, routes messages, and/or serves as receptionist or front desk assistant
• Conducts monthly spot inventories, verifies inventory findings, reconciles and coordinates with Business Services on adjustments needed.
• Coordinates with District Warehouse personnel on surplus property sales of miscellaneous items.
• Maintains and updates office files/records/logs and a wide variety of automated systems in support of personnel, finance, budgeting, maintenance, inventory, contracts, purchasing, travel information, and/or permitting activities.
• Prepares statistical reports and verifies for accuracy and completeness
• Receives, sorts, opens, evaluates content and distributes mail.
• Processes receipts and invoices for payment
• Performs other job responsibilities as assigned.

Maintenance Support Tech II

Performs administrative support-related work in a maintenance office or district headquarters. Work requires contact with private entities. Employees at this level establish their own work plan and priorities to meet set objectives. Issues are rarely referred to the supervisor but are handled at the occurrence.

• Assists with data entry for construction record-keeping.
• Composes and prepares correspondence and applicable recurring or special one-time reports and/or confidential and sensitive communications
• Answers the telephone, evaluates requests, answers questions, routes messages, and/or serves as receptionist or front desk assistant.
• Processes change orders, supplemental agreements, and extra work orders.
• Receives, sorts, opens, evaluates content and distributes mail.
• Reviews and processes records of completed maintenance projects.
• Maintains calendars for department personnel to include scheduling meetings, coordinating and making appointments, and travel arrangements.
• Processes receipts and invoices for payment
• Performs other job responsibilities as assigned.

Maintenance Support Tech III

Performs administrative support-related work in a maintenance office or district headquarters and for one or more projects and/or specialized programs. May serve as a lead worker. Work requires contact with private entities. Employees at this level establish their own work plan and priorities to meet set objectives. Issues are rarely referred to the supervisor but are handled at the occurrence.

• Evaluates and researches information to solve customer service problems.
• Inputs and maintains daily production reports and compiles monthly reports for manager
• May serve as a lead worker and the related tasks.
• Coordinates with district personnel with annual inventory of supplies, stockpiles and minor equipment.
• Prepares monthly and final maintenance contract estimates.
• Answers the telephone, evaluates requests, answers questions, routes messages, and/or serves as receptionist or front desk assistant
• Composes and prepares correspondence and applicable recurring or special one-time reports and/or confidential and sensitive communications.
• Conducts monthly spot inventories, verifies inventory findings, reconciles and coordinates with Business Services on adjustments needed
• Coordinates and tracks the progress of projects and/or specialized programs and informs supervisor or other Department officials of status
• Coordinates with District Warehouse personnel on surplus property sales of miscellaneous items.
• Maintains materials inventory.
• Maintains and updates office files/records/logs and a wide variety of automated systems in support of personnel, finance, budgeting, maintenance, inventory, contracts, purchasing, travel information, and/or permitting activities
• Monitors and assists with data entry for maintenance contract record keeping.
• Monitors equipment mileage and service records.
• Monitors the use of equipment and transfers.
• Prepares statistical reports and verifies for accuracy and completeness
• Processes change orders, supplemental agreements, and extra work orders
• Reviews and processes records of completed maintenance projects.
• Maintains calendars for department personnel to include scheduling meetings, coordinating and making appointments, and travel arrangements.
• Processes receipts and invoices for payment.
• Performs other job responsibilities as assigned

Minimum Qualifications

Education

High School Grad or Equivalent in general education

Experience

Maintenance Support Tech I: No Experience Required. (Experience can be satisfied by full time or prorated part time equivalent).

Maintenance Support Tech II: 1 YEAR in administrative or clerical support, customer service, or related experience. (Experience can be satisfied by fulltime or prorated parttime equivalent)

Maintenance Support Tech III: 3 YEARS in administrative or clerical support, customer service, or related experience. (Experience can be satisfied by fulltime or prorated parttime equivalent)

Licenses and Certifications

Valid driver’s license. This position requires driving a state vehicle.

Maintenance Support Tech I

Some Knowledge of

• Office management practices and procedures
• Applicable computer systems and applications
• Maintaining effective working relationships with others
• Dealing courteously and effectively with the public
• Administrative support practices and procedures to include writing, editing and report writing techniques, recording meeting notes, record keeping and records management
• Using computers, applicable programs, applications, and systems
• Maintaining a safe and effective working relationship with others
• Maintaining a safe working environment

Ability to

• Follow verbal and written instructions

Other Attributes

• Shows initiative and action beyond what is required to improve products or services; is self-starting and completes assignments independently without constant supervision

Maintenance Support Tech II

• Maintaining effective working relationships with others
• Dealing courteously and effectively with the public
• Coordinating labor, materials, and equipment
• Administrative support practices and procedures to include writing, editing and report writing techniques, recording meeting notes, record keeping and records management
• Composing correspondence and technical documents
• Prioritizing and organizing work assignments
• Preparing and maintaining confidential and sensitive records, files, and reports
• Using computers, applicable programs, applications, and systems
• Maintaining a safe and effective working relationship with others
• Maintaining a safe working environment

Ability to

• Follow verbal and written instructions

Other attributes

• Maintains composure when handling problems, stressful situations, continuous change, or unexpected developments
• Shows initiative and action beyond what is required to improve products or services; is self-starting and completes assignments independently without constant supervision
• Protects sensitive and confidential information

Maintenance Support Tech III

Extensive knowledge of:

• Office management practices and procedures
• Automated record-keeping methods
• Applicable computer systems and applications
• Applicable industry safety standards, guidelines, and specification codes
• Contract record-keeping
• Purchasing methods and procedures
• Communicating vision and direction of how an organization should function or a system should work under ideal conditions and conveying to others
• Maintaining effective working relationships with others
• Dealing courteously and effectively with the public
• Coordinating labor, materials, and equipment
• Administrative support practices and procedures to include writing, editing and report writing techniques, recording meeting notes, record keeping and records management
• Prioritizing and organizing work assignments
• Preparing and maintaining confidential and sensitive records, files, and reports
• Using computers, applicable programs, applications, and systems
• Maintaining a safe and effective working relationship with others
• Maintaining a safe working environment

Ability to

• Follow verbal and written instructions

Other attributes

• Maintains composure when handling problems, stressful situations, continuous change, or unexpected developments
• Shows initiative and action beyond what is required to improve products or services; is self-starting and completes assignments independently without constant supervision

Physical Requirements and Working Conditions

• Sedentary work: Lift up to 10 lbs at a time and occasionally carry files/small tools
• Light work: Lift up to 20 lbs at a time and frequently lift or carry objects up to 10 lbs

Must be available to report to work within the designated response time for emergency situations, including snow and ice operations, severe weather events, and other emergency response activities.

Schedule

Full-time

Employee Status

Regular

Job Type

Standard

Job Level

Non-Management

Job Posting

Oct 22, 2026, 6:49:34 PM

Unposting Date

Nov 6, 2026, 5:59:00 AM

State Job Title/s : Administrative Assistant III/Administrative Assistant IV/Administrative Assistant V State Job Code/s : 0154/0156/0158

Military Occupational Specialty (MOS)

TxDOT is committed to hiring veterans. To assist in determining whether your military experience may pertain to the minimum requirements for this position, Military Occupational Specialty (MOS) codes from each branch of the U.S. Armed Forces have been assigned to each state classification code/title where applicable. The MOS codes are grouped by occupational category.

Click on the appropriate occupational category to view the MOS codes .

The Texas Department of Transportation is an Equal Opportunity Employer.

If requested, reasonable accommodations will be made for persons with disabilities for any part of the employment process in accordance with the Americans with Disabilities Action of 1990.