Administrative Assistant I - Fort Bend/Waller Area Office

Texas Department of Transportation; Rosenberg (TX); On-site; USD 35,000 - 55,000; Full time

Job summary

An established industry player is seeking a detail-oriented Administrative Assistant to support the Fort Bend Area Office in Rosenberg, TX. This role involves managing front desk operations, maintaining office records, and providing essential administrative support. The ideal candidate will possess strong communication skills and the ability to handle various office tasks efficiently. This position offers a supportive work environment with flexible schedules and numerous benefits, making it an excellent opportunity for those looking to grow in their administrative career.

Benefits

Retirement Plans

Flexible Schedules

Paid Leave

Health Benefits

Training

Tuition Assistance

Wellness Programs

Career Growth

Family-Friendly Policies

Qualifications

• Strong communication skills and attention to detail are essential.
• Knowledge of automated record-keeping methods and inventory control.

Responsibilities

• Provide front desk support and manage office correspondence.
• Maintain calendars and schedule meetings for department personnel.

Skills

Administrative Support

Communication Skills

Record Keeping

Writing and Editing

Data Entry

Education

High School Diploma or Equivalent

Tools

Computer Systems

Job description

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Essential Duties:

1. Answer the telephone, evaluate requests, answer questions, route messages, and serve as receptionist or front desk assistant.
2. Edit correspondence, reports, forms, and documents for proper format, spelling, grammar, punctuation, style, and clarity.
3. Maintain and update office files/records/logs and support automated systems related to personnel, finance, budgeting, inventory, contracts, purchasing, and travel.
4. Maintain records and inventories of materials, supplies, and equipment.
5. Prepare and distribute correspondence.
6. Receive, sort, open, evaluate content, and distribute mail.
7. Enter and retrieve data on a computer.
8. Maintain calendars for department personnel, including scheduling meetings, making appointments, and arranging travel.
9. Process receipts and invoices for payment.
10. Perform other job responsibilities as assigned.

Minimum Qualifications:

• Education: High School Diploma or Equivalent.
• Experience: None required.
• Licenses and Certifications: Valid driver’s license (required for driving a state vehicle).

Competencies:

• Knowledge of automated record-keeping methods, applicable computer systems, and inventory control procedures.
• Skills in maintaining effective working relationships, administrative support practices, writing, editing, report writing, record keeping, and managing confidential records.
• Ability to follow verbal and written instructions.

Physical Requirements and Working Conditions:

• Sedentary work; ability to lift up to 10 lbs., prolonged sitting, repetitive wrist/hand movements, and extensive computer use.

Conditions of Employment:

Read the standard conditions of employment at: Standard Conditions of Employment (TxDOT).

Position Overview:

Seeking a highly-organized, detail-oriented individual with strong communication skills to support the Fort Bend Area Office in Rosenberg, TX. Responsibilities include front desk support, correspondence, office management, scheduling, and more.

Benefits and Perks:

• Retirement Plans, flexible schedules, paid leave, health benefits, training, tuition assistance, wellness programs, career growth, family-friendly policies.

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