Administrative Assistant I - District Office Receptionist

Seaford School District; Seaford (DE); On-site; USD 32,000 - 45,000; Full time

Job summary

Seaford School District is seeking an Administrative Assistant to support district administration by performing clerical tasks and managing front-office operations. The role involves greeting visitors, handling mail, managing office equipment, and assisting staff with phones and email systems.

The position requires a high school diploma (GED acceptable) with relevant coursework; college degree preferred. Strong communication and confidentiality are essential in a fast-paced school environment.

Qualifications

• High school diploma with business/secretarial coursework; college degree preferred.
• Proficient in clerical tasks including typing and record keeping.
• Knowledge of technology; Microsoft programs preferred.

Responsibilities

• Acts as receptionist for office and visitors, answering public inquiries politely.
• Distributes mail and packages; maintains mailroom and main office areas.
• Greets visitors, issues passes and badges when appropriate; maintains office machines.
• Monitors supplies for devices and maintains service records; keeps form banks stocked.
• Assists staff with knowledge of district phone/email and troubleshooting; prints/distributes report cards.
• Performs other duties as assigned.

Skills

Typing

Record keeping

Communication

Time management

Multitasking

Relationship building

Confidentiality

Attention to detail

Attendance

Education

High school diploma

College degree preferred

Tools

Microsoft Office

Job description

Description: The Administrative Assistant is responsible to assist administration in maintaining the efficient and professional operation of the office and performing a variety of clerical tasks under the direction and supervision of building or district administration of the Seaford School District.

Qualifications

• Minimum high school diploma with documented business and/or secretarial course work beyond high school level; college degree preferred
• Proficiency in clerical skills including typing and record keeping
• Knowledge of and experience with technology; Microsoft programs preferred
• Ability to communicate and relate to the public in a professional, courteous and efficient manner including proper telephone etiquette skills
• Established record of good attendance and performance
• Previous school-level experience preferred
• Develop and maintain effective and cooperative working relationships
• Work confidentially
• Complete work amid constant interruptions
• Comply with schedules and meet deadlines

Performance Responsibilities

• Acts as the receptionist to the office and school visitors and answers a variety of questions for the public in a courteous manner
• Distributes mail and packages upon arrival
• Maintains orderly mailroom and main office areas
• Greets visitors and issues passes/id badges when appropriate
• Maintains office machines (copier, fax, printer, etc.) monitors and orders supplies for these devices and maintains service records
• Keeps form bank stocked and clearly labeled
• Maintains office machines (copier, fax, printer, etc.) monitors and orders supplies for these devices and maintains service records
• Is knowledgeable of the district's phone and email to be able to assist staff members and troubleshoot issues
• Manages the printing and distribution of report cards
• Performs other duties as assigned

Physical and Mental Demands, Work Hazards

Works in standard office and school building environments.

TEMPORARY POSITION: No

Note: All temporary positions will end on June 30th.

NUMBER OF MONTHS/DAYS: 12 Month 261 Days

Note: Months/days will be pro-rated to start date.

FULL TIME OR PART TIME: Full Time

ELIGIBLE FOR "STATE SHARE" OF BENEFITS: Yes

PENSION ELIGIBLE POSITION: Yes

NOTE: A minimum of a high school diploma or GED is required for all employees of the Seaford School District.

APPLICATION PROCEDURE:

Interested and qualified candidates should complete an online application.

NOTE:

Currently employed staff members interested and certified/licensed in this position will be given first consideration and should remit a staff transfer request on the Seaford School District website www.seafordbluejays.org no later than the application closing date referenced above.

SPECIAL CONDITIONS OF EMPLOYMENT

All new state employees will be required to participate in the State of Delaware's Direct Deposit system. With direct deposit, wage and salary payments are deposited in the employee's bank account via electronic funds transfer.

Standard Requirements

• Favorable Criminal Background Check and Child Protection Registry Check for the candidate who is offered employment
• Tuberculin Test
• Mandatory Direct Deposit of paycheck

The State of Delaware has initiated a lag pay policy which means that new employees will receive the first paycheck at the end of the second pay period of work.

The Seaford School District reserves the right to extend or shorten the application and/or interview period, to fill or not fill a position, to modify the job requirements within one's primary area of certification, and to reject any or all applications for just cause.

The State of Delaware does not discriminate against qualified persons with disabilities in its programs or services. Persons with disabilities are encouraged to contact the Human Resource and Public Information Office, at [phone], as soon as possible to request an auxiliary aid or service.

The Seaford School District is an Equal Opportunity Employer and does not discriminate or deny services on the basis of race, color, national origin, sex, disability, or age in its programs and activities. Inquiries should be directed to: Director of Personnel, 390 North Market Street Ext., Seaford, DE 19973. Phone: [phone].

DISCLAIMER: If there is any conflict in interpretation between this posting and information from the Delaware Department of Education, the Delaware Department of Education prevails.

JLC:tac

Grade Configurations

West Seaford Elementary School - Kindergarten through Grade 2

Blades Elementary School - Kindergarten through Grade 2

Central Elementary School - Grade 3 through Grade 5

Frederick Douglass Elementary School - Grade 3 through Grade 5

Seaford Middle School - Grade 6 through Grade 8

Seaford High School - Grade 9 through Grade 12

FOR INTERNAL USE ONLYEMPLOYEE CLASSIFICAITONSupport - SecretaryPOSITION TITLESecretary - SecretaryMANAGEMENT POSITION? (Y/N)NCONTRACTUAL? (Y/N) NPAY SCALESecretaryFLSA STATUS (Exempt/Non-ExemptExemptMONTHS EMPLOYED12DAYS EMPLOYED261 (pro-rated if start date after 1st day)JOB CODEP75057DEPARTMENT952300600REVISED03/2021