Administrative Assistant I (Contract)

Airbus Americas; Mobile (AL); On-site; USD 36,000 - 42,000; Full time

Job summary

Airbus U.S. Manufacturing Facility in Mobile, AL is seeking an Administrative Assistant I to support the Director of A320 Completions and the team with office administration, correspondence, and travel arrangements.

This contract role, staffed by a third‑party vendor, includes organizing meetings, drafting emails, and coordinating data and reports within the Performance Management System, requiring strong Microsoft Office and G Suite skills.

Qualifications

• Willingness to learn and proactive approach.
• Excellent written and verbal communication skills.
• Ability to work under pressure and adapt to changing environment.
• Detail-oriented with strong proofreading and writing skills.

Responsibilities

• Organizes presentations and reports regularly.
• Collects, analyzes and reports data for the Performance Management System.
• Drafts emails, letters and other correspondence for signature and general inquiries.
• Coordinates travel arrangements and event logistics for the director and team.

Skills

Strong communication

Detail-oriented

Proactive

Adaptable

Education

Bachelor's Degree in Business Administration or related field

Tools

Concur travel management system

Microsoft Office

G Suite

Job description

Airbus is committed to providing reasonable accommodations as an Equal Opportunity Employer to applicants with disabilities. If you require assistance or an accommodation to complete your application, please contact us at [e-mail]

• Notice: Know Your Rights: Workplace Discrimination is Illegal
• Notice: Pay Transparency Nondiscrimination (English)
• Aviso: Transparencia en el Pago No Discriminacion(Spanish)

Job Description

Airbus Mobile Manufacturing Site is looking for an Administrative Assistant I to join our A320 Completions team located in Mobile, AL.

This role functions as Administrative Assistant to the Director of A320 Completions and provides support for the team in the following: office administration procedures, correspondence, business and event arrangements, call screening and prioritization, meeting support and travel requests.

This position is a temporary (contract) position with no specific time period but could be extended or shortened as needed. Contractors are employed by a 3rd party vendor and placed on assignment to Airbus in America.

Meet the Team

The team at the Airbus U.S. Manufacturing facilities help assemble the finest aircraft in the world, along with three total production lines for the A220 and A320 Family aircraft. On the shop floor you'll be surrounded by individuals who are passionate about aviation and skilled in areas like electrical, structure and quality. Join our team and help build the next generation of aircraft.

Your Working Environment

Nearby on 'Airbus Way' you will find the Airbus U.S. Manufacturing Facility for commercial aircraft. Opened at the Mobile Aeroplex at Brookley in 2015, the facility produces A320 Family aircraft and added a second product line for the A220 in 2019. The facility, which strengthens the U.S. aerospace industry, is part of Airbus' strategy to enhance its global competitiveness by meeting the growing needs of its customers in the United States and beyond.

Your Challenges

Administrative Support

• Organizes presentations and reports on a regular basis
• Applies a variety of tools to collect, analyze and report data in support of the Performance Management System
• Drafts emails, letters and other correspondence received by the Final Assembly Line for the HOs signature as well as in response to requests for general information

Coordination and Alignment

• Follow-up on actions requested by or requiring the approval of the Director to ensure timely review and response
• Responsible to capture Meeting Minutes and distribute as required

Event Management and Scheduling

• Arranges for ancillary activities such as dinners, team events and other related business events.
• Responsible for booking and maintaining travel schedules and coordinating others traveling with the Director to maximize efficiency and ensure travel proceeds smoothly.
• Participate in national/international projects

Your Boarding Pass

Required Education

• Bachelor's Degree in Business Administration, or Operational Management or a related field preferred.
• Or a combination of education and practical experience.

Required Experience

• Candidates must have proficiency using Microsoft Office and G Suite
• Previous experience with Concur travel management system preferred

Required Knowledge, Skills, Demonstrated Capabilities

• Demonstrate a willingness to learn, proactive and excellent communication skills, both written and verbal.
• Demonstrate the ability to work with flexibility and the ability to work under high pressure
• Supportive and able to adapt to a changing environment.
• Detail-oriented with excellent proof-reading and writing skills.

Phyiscal Requirements

• Vision: able to see and read computer screen and other electronic equipment with screens, able to read documents, reports and engineering drawings.
• Hearing: able to hear to participate in conversations in person and via teleconference or phone and to hear sounds on production floor including safety warnings or alarms.
• Speaking: able to speak in conversations and meetings, deliver information and participate in communications.
• Equipment Operation: abile to use personal computer, telephone, copies, fax machine, and related office equipment and using electronic identification card to enter building floors and able to operate most office and personal electronic equipment and some tools including production tools such as hydraulic lifts.
• Carrying: able to carry documents, tools, drawings, electronic equipment up to 30lbs/14kgs.
• Lifting: able to lift documents, tools, drawings, electronic equipment up to 30lbs/14kgs.
• Pushing / Pulling: able to push and pull small office furniture and some equipment and tools.
• Sitting: able to sit for long periods of time in meetings, working on computer.
• Squatting / Kneeling: able to squat or kneel to retrieve or replace items stored on low shelving.
• Standing: able to stand for discussions in offices or on production floor.
• Travel: able to travel independently and at short notice.
• Walking (include routine walking such as to a shared printer to retrieve documents): able to walk through office and production areas including uneven surfaces.

A full job description will be provided to candidates who progress to the interview stage or any candidate upon request.

This job requires an awareness of any potential compliance risks and a commitment to act with integrity, as the foundation for the Company's success, reputation and sustainable growth.

Airbus provides equal opportunities to all individuals seeking assignment with Airbus without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetics, pregnancy, marital status, veteran status or other legally protected status. In addition to federal law requirements, Airbus complies with applicable state and local laws governing nondiscrimination in every location in which the company has facilities. Airbus expressly prohibits any form of workplace harassment based on race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetics, pregnancy, marital status, veteran status or other legally protected status. This assignment description does not constitute a written or implied contract of employment.

By submitting your CV or application you are consenting to Airbus using and storing information about you for monitoring purposes relating to your application or future employment. This information will only be used by Airbus.

Airbus is committed to achieving workforce diversity and creating an inclusive working environment. We welcome all applications irrespective of social and cultural background, age, gender, disability, sexual orientation or religious belief.

Airbus is, and always has been, committed to equal opportunities for all. As such, we will never ask for any type of monetary exchange in the frame of a recruitment process. Any impersonation of Airbus to do so should be reported to [e-mail].

Company: Airbus Americas, Inc.

Employment Type: Agency / Temporary

Experience Level: Professional

Remote Type: On-site

Job Family: Administration / Documentation