Administrative Assistant I - Community Relations

Texas Health and Human Services; Abilene (TX); On-site; USD 29,000 - 38,000; Full time

Benefits offered by this job

100% health insurance

Defined benefit pension

Generous time off

Career advancement opportunities

Job summary

Texas Health and Human Services Commission in Abilene is seeking an Administrative Assistant I for Community Relations to support donations, events, and communications. The role includes receptionist duties, donor receipts, and maintaining the donor database.

The ideal candidate has clerical experience and proficiency with QuickBooks, Excel, Word, and Outlook, with the ability to manage confidential information. Daytime schedule, benefits, and growth opportunities are available.

Qualifications

• Experience with QuickBooks, Excel, Word, Outlook (preferred).
• Graduation from an accredited high school or GED; clerical/administrative duties experience.
• All State Supported Living Center Employees are subject to Random Drug Testing.
• Must possess valid Texas driver’s license or obtain it within 90 days after hire.

Responsibilities

• Assist the Community Relations Director and Department with fundraising activities.
• Serve as receptionist for the Community Relations Department.
• Receive, receipt, log, acknowledge, and oversee petty cash and donations.
• Maintain donor database and prepare sponsorship packets.
• Plan, organize and conduct special events such as Christmas Lane.
• Maintain department files and order supplies.

Skills

Office administration

Organizational skills

Math and accounting

Communication skills

Confidentiality

Handwriting skills

Tools

QuickBooks

Excel

Word

Outlook

Job description

Date: Aug 27, 2026

Location:

ABILENE, TX

Join the Texas Health and Human Services Commission (HHSC) and be part of a team committed to creating a positive impact in the lives of fellow Texans. At HHSC, your contributions matter, and we support you at each stage of your life and work journey. Our comprehensive benefits package includes 100% paid employee health insurance for full-time eligible employees, a defined benefit pension plan, generous time off benefits, numerous opportunities for career advancement and more. Explore more details on the Benefits of Working at HHS webpage.

Functional Title: Administrative Assistant I - Community Relations Job Title: Administrative Asst I Agency: Health & Human Services Comm Department: Community Relations Posting Number: 20638 Closing Date: 09/10/2026 Posting Audience: Internal and External Occupational Category: Office and Administrative Support Salary Range: $2,606.00 - $3,404.91 Pay Frequency: Monthly

Salary Group: TEXAS-A-09 Shift: Day

Additional Shift Telework: Not Eligible for Telework Travel: Up to 5% Regular/Temporary: Regular Full Time/Part Time: Full time FLSA Exempt/Non-Exempt: Nonexempt

Facility Location: Abilene State Supported Living Center

Job Location City: ABILENE

Job Location Address: 2501 MAPLE ST

Other Locations: Abilene

MOS Codes: 0100,0111,0170,3372,3381,4430,6046,15P,3F5X1,420A,42A,56M,68G,741X,8A200,AZ,LS,LSS,MC,PERS,PS,RP,SN

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Brief Job Description

Come work in an environment where we truly value and respect those we serve and believe in the mission that all people can achieve a higher level of wellness and independence. The state supported living centers serve people with intellectual and developmental disabilities who are medically fragile or who have behavioral problems. The centers provide campus-based direct services and supports at 13 centers located throughout the state. Learn About Our State Supported Living Centers. If you are looking for a place to work where you can establish a career that is filled with purpose, this is the job for you!

Performs moderately complex, self-directed, clerical, and administrative assistance to the Community Relations Director, other Community Relations personnel, Volunteers, and the Volunteer Services Council. Serves as receptionist for the Community Relations Department, including but not limited to: assists with and answers inquiries from volunteers, employees, residents, family members/friends, visitors, and the public daily. Responsible for receiving, receipting, sending acknowledgements for donations, maintaining and balancing the petty cash fund, entering information in QuickBooks, and reconciling cash receipts and deposits. Writes and sends correspondence, memorandums, sponsorship packets, and reports. Responsible for notifying board/committee members of upcoming events and meetings. Maintains a donor database via computer program. Maintains department filing system and orders supplies. Helps plan, prepare, organize, and conduct special events, projects, and any assigned task. Works varied schedule during Christmas Season and for other special projects/events. Always portrays AbSSLC, those who live here, and those who work here in a positive manner. Works closely with Center staff and volunteers. Works under the general supervision of the Community Relations Director with moderate latitude for the use of initiative and independent judgement.

Essential Job Functions (EJFs)

• Assist the Community Relations Director and Department with all fundraising activities and solicitations.


• Works closely with other employees and volunteers.


• Ensures Community Relations Department adherence to Texas Statutes, HHSC Rules, Volunteer and Community Engagement Policy and Procedure Handbook and all applicable facility, departmental and Volunteer Services Council Policies


• Prepare and/or maintain department and Abilene Volunteer Services Council correspondence and mailings.


• Receive, receipt, log, acknowledge, input all monetary donations, in-kind donations and oversee petty cash fund according to policy and procedures for facility and VSC


• Serves as receptionist for the Community Relations Department and Volunteer Services Council


• Serves as designee to property custodian for Community Relations Department to ensure accountability of assigned property


• Leads the State Employee Charitable Campaign (SECC).


• Provides administrative assistance to the Community Relations staff and Volunteer Services Council to ensure smooth operation of the department and Council.


• Recruits, organizes, coordinates displayers for Christmas Lane.

Knowledge, Skills And Abilities (KSAs)

• Knowledge of office practices and administrative procedures


• Must have good organizational skills


• Must have good math/accounting skills with a high degree of accuracy


• Must have good communication skills (verbal and written).


• Ability to read, write, understand and follow complex oral, and written instructions and learn assigned tasks readily.


• Must have the ability to prepare concise reports in a timely manner


• Must maintain confidentiality.


• Must have good handwriting skills.

Experience In Quickbooks, Excel, Word, Outlook (preferred).

Registrations, Licensure Requirements or Certifications:

Must possess valid Texas driver’s license or obtain it no later than 90 days after hire date. Applicants with an out-of-state driver’s license must provide an original certified driving record from the state of driving licensure. Eligible driving record required based on HHSC Fleet Management policy.

Initial Screening Criteria

• Graduation from an accredited high school or GED, experience in clerical/administrative assistant duties.

Additional Information

Applicants must pass a fingerprint criminal background check, pre-employment drug screen, and registry checks including the Client Abuse/Neglect Reporting System (CANRS), Nurse Aide, Medication Aide and Employee Misconduct and HHS List of Excluded Individuals/Entities (LEIE).

Males between the ages of 18 – 25 must be registered with the Selective Service.

All State Supported Living Center Employees are subject to Random Drug Testing.

Flexibility in work hours may be required for this position. The position may be required to work overtime and/or extended hours. Must be willing to work weekends and holidays.

All applicants must be at least 18 years of age to be considered for employment at a state-operated facility.

Review our Tips for Success when applying for jobs at DFPS, DSHS and HHSC.

Active Duty, Military, Reservists, Guardsmen, And Veterans

Military occupation(s) that relate to the initial selection criteria and registration or licensure requirements for this position may include, but not limited to those listed in this posting. All active‑duty military, reservists, guardsmen, and veterans are encouraged to apply if qualified to fill this position. For more information please see the Texas State Auditor’s Job Descriptions, Military Crosswalk and Military Crosswalk Guide at Texas State Auditor's Office - Job Descriptions.

ADA Accommodations

In compliance with the Americans with Disabilities Act (ADA), HHSC and DSHS agencies will provide reasonable accommodation during the hiring and selection process for qualified individuals with a disability. If you need assistance completing the on-line application, contact the HHS Employee Service Center at 1-888-894-4747. If you are contacted for an interview and need accommodation to participate in the interview process, please notify the person scheduling the interview.

Pre-Employment Checks And Work Eligibility

Depending on the program area and position requirements, applicants selected for hire may be required to pass background and other due diligence checks. HHSC uses E-Verify. You must bring your I-9 documentation with you on your first day of work. Download the I-9 Form

Telework Disclaimer

This position may be eligible for telework. Please note, all HHS positions are subject to state and agency telework policies in addition to the discretion of the direct supervisor and business needs.

Nearest Major Market: Abilene