Administrative Assistant I - 19hr

Merced College; Merced (CA); On-site; USD 25,000 - 36,000; Part time

Job summary

Merced College is seeking an Administrative Assistant I to support the MESA program under the Director of MESA. The role emphasizes clerical duties, record-keeping, scheduling, and budget-related tasks to aid underrepresented students in STEM reach and transfer outcomes.

The position requires initiative, strong communication with students and staff, and the ability to manage multiple stakeholders in a growing program.

Qualifications

• High school diploma or GED with 2 years related clerical experience or equivalent.
• Ability to communicate effectively with students and staff.
• Familiarity with budgeting and record-keeping basics.

Responsibilities

• Performs a wide variety of clerical duties related to the MESA program operations.
• Receives visitors, takes calls, and provides information.
• Composes correspondence with general direction and review.
• Types various materials and takes minutes of meetings.
• Schedules meetings and coordinates program communications.
• Maintains filing systems and budget records.

Skills

Typing 50 wpm

Budgeting basics

Record-keeping

Communication

Customer service

Education

High school diploma or GED with 2 years experience

Equivalent education/experience

Tools

MS Office

Email management

Web page maintenance

Office equipment operation

Job description

Working directly with the Director of MESA (Math, Engineering, Science Achievement), the Administrative Assistant I plays an integral role in the success of all MESA-related service provisions. The aim of this grant-funded program is to assist eligible under-represented students in the STEM fields by helping them to prosper in STEM courses at Merced College and successfully transfer to four-year institutions in STEM-based fields. The objective of the MESA program is to increase the number of under-represented students in the STEM fields. As this is a growing program at Merced College, this position requires initiative, resourcefulness, effective communication with multiple stakeholders (especially students), organization, record-keeping, and a basic understanding of budgeting. Individuals seeking to work with a close-knit community of students and take part in continuing to develop this program at Merced College are encouraged to apply.

As you consider this opportunity, know that Merced College is more than a community college — we are a catalyst for transformation, redefining higher education and setting new standards for excellence. Serving nearly 20,000 students each year, we are proud to be a leading center of learning and opportunity in California’s Central Valley.

Founded in 1962, Merced College blends a strong tradition of academic excellence with forward-thinking innovation to create an inclusive and engaging environment for students and employees alike. Committed to the well-being, growth, and professional success of our team, we foster collaboration and a supportive culture where every employee is empowered to make a difference. Located in the heart of California’s Central Valley, the City of Merced offers a welcoming community of more than 90,000 residents, with easy access to the Bay Area, Sacramento, and Yosemite National Park.

If you are passionate about innovation, equity, and student success, we invite you to join the Merced College team.

Merced College Mission

At Merced College, students are our focus, and we are known by their success. We transform lives through education and workforce development.

Merced College Vision

Enriching our community through educational experiences and support services:

• Degree/CertificatePrograms
• Transfer
• CareerTechnicalEducation
• WorkforceTraining
• LifelongLearning
• BasicSkills
• Community Engagement

Merced College promotes student success through equitable access, continuous quality improvement, and institutional effectiveness, all with a focus on student achievement.

Salary Schedule

Range 18

19 hours/week

12 months/year

This is a categorically funded assignment contingent upon year-to-year funding

General Description

Under general supervision, to perform varied secretarial and clerical duties; and to do related work as required

Representative Duties

• Performs a wide variety of clerical duties related to the special operational area to which assigned
• Develops working knowledge of special terminology related to the function to which assigned
• Receives visitors, takes calls, and gives out information where judgment, knowledge and interpretation of departmental procedures and regulations are necessary
• Composes correspondence with only general direction and review
• Types a variety of materials
• Takes minutes
• Organizes office work
• Schedules and follows through on all activities
• Assists in coordinating the flow of program communications
• Posts information on records where selection is based on knowledge of the use and purpose of the records
• Prepares periodic reports which involve gathering materials from various sources and working out details of presentation
• Schedules meetings and conferences
• Keeps records and makes reports
• Sets up, revises, and maintains filing systems
• Assigns and reviews the work of student assistants
• Operates varied office equipment
• Receives and distributes mail
• Orders supplies
• Maintains budget records and files
• Provides supervisor with information needed for budget development
• Other related duties as assigned

Knowledge of

• Office methods, supplies, and equipment, including a computer
• Principles of business letter and report writing including the use of good English, spelling, and punctuation
• Collection and organization of data and information

Ability to

• Read, understand, learn and apply procedures and requirements
• Deal with the public and other District employees in an effective, tactful, and diplomatic manner
• Take minutes
• Type at 50 net words per minute
• Train and oversee the work of student assistants
• Work cooperatively with others
• Maintain and update the area web page
• Demonstrate sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds of community college students

Required Education and Experience

Education/Training/Experience

• High school diploma OR GED AND two (2) years applicable experience OR
• The equivalent education and experience
• Demonstrate sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds of community college students

Physical Demand and Working Environment

The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individual with disabilities to perform the essential job functions.

Environment

Work is performed primarily in an office environment.

Physical Ability to

• Work at a desk, conference table or in meetings of various configurations
• Hear and understand speech at normal levels
• Communicate so others will be able to clearly understand normal conversation
• Read printed matter and computer screens
• Stand or sit for prolonged periods of time
• Occasionally stoop, bend, kneel, crouch, reach, and twist
• Lift, carry, push, and/or pull moderate to heavy amounts of weight
• Operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard

Vision

See in the normal visual range with or without correction

Hearing

Hear in the normal audio range with or without correction

Individuals with disabilities may request any needed accommodation to participate in the application process. Please submit your request with your application to the Human Resources Office.

Merced Community College District is an Equal Opportunity Employer