Administrative Assistant I

Transitions Mental Health Asso; San Luis Obispo (CA); On-site; USD 30,000 - 32,000; Full time

Benefits offered by this job

Discounts at local fitness centers

Gift cards for services

Walking/biking/carpooling rewards

Employee appreciation events

Trauma-informed care principles

Pet friendly workplace

Job summary

Transitions - Mental Health Association is seeking an Administrative Assistant I in San Luis Obispo to support finance functions. Responsibilities include processing vendor invoices, recording credit card transactions, and preparing documentation for billing.

You will perform data entry, scanning and filing while assisting the Finance Director with accounting policies and maintaining finance records. The role aligns with the organization’s trauma-informed philosophy.

Qualifications

• Assist Payroll Coordinator with semi-monthly payroll processing.
• Provide prompt responses to staff inquiries about payroll and benefits.

Responsibilities

• Process vendor invoices and ensure proper recording of credit card transactions.
• Prepare billing documentation and perform data entry tasks.
• Support Finance Director to uphold accounting policies and finance records.
• Maintain trauma-informed approach in all duties performed.

Skills

Payroll processing

Data entry

Vendor invoicing

Attention to detail

Job description

POSITION TITLE:

Administrative Assistant I

PROGRAM/LOCATION:

Administration/ San Luis Obispo

POSITION SUMMARY:

The Administrative Assistant provides general support for the various finance functions. Key responsibilities include processing vendor invoices, ensuring the proper recording of credit card transactions, and preparing documentation for billing. Scanning, filing and various other data entry tasks will also be required. This position supports the work of the Finance Director to uphold financial integrity by following proper accounting policies and procedures and maintaining finance records. The Administrative Assistant upholds and promotes the organization’s trauma informed philosophy in all duties performed.

HOURS/ SALARY:

Full-time, non-exempt position. 40 hours per week. Anticipated hiring range is $22.00-$23.00. Includes a generous individual benefits package that includes health, dental, vision, life, 403b retirement (with up to a 5% employer match) paid vacation/holiday time, paid sick time and a variety of helpful employee perks as well. (*Full Salary Schedule $22.00-$24.72 per hour).

EMPLOYEE PERKS:

• A few of our helpful employee benefits include membership discounts to various local fitness centers.
• We offer years of service gift cards to businesses of your choice.
• We offer gift cards for walking, biking, or carpooling to work as well as 20% discount for shopping at our Growing Grounds Downtown Store/Nursey/ Farm.
• We host two employee appreciation events for employees and their families yearly.
• We practice Trauma Informed Care Principles, Guidelines for Collaborative Conversations, and encourage the use of pronouns.
• TMHA is also a pet friendly workplace (upon approval)!

ORGANIZATION DESCRIPTION:

Transitions - Mental Health Association is a leading non-profit agency committed to providing comprehensive mental health services and support to individuals and families by inspiring hope, growth, recovery and wellness in our communities. TMHA has decades of experience with teams of compassionate staff. TMHA is a driving force in improving mental health and wellness in our communities and a supportive and inclusive work environment that values diversity and individual contributions.

MISSION STATEMENT:

Transitions Mental Health Association is a nonprofit organization dedicated to eliminating stigma and promoting recovery and wellness for people with mental illness through work, housing, community and family support services.

RESPONSIBILITIES AND DUTIES:

• 1. Assist the Payroll Coordinator with semi-monthly payroll processing.
• 2. Provide prompt responses to staff inquiries about payroll and benefits, offering assistance and guidance to ensure smooth and efficient