Administrative Assistant I

Inframark; Phoenix (AZ); On-site; USD 32,000 - 45,000; Full time

Job summary

Inframark is seeking an Administrative Assistant I to provide entry-level support in an office-based setting in Phoenix, AZ. The role emphasizes clerical tasks, document handling, and aiding busy departments.

Responsibilities include phone etiquette, data entry, scheduling, and basic reporting, with opportunities for development within Inframark's administrative team.

Qualifications

• High school diploma or equivalent.
• 0–2 years of administrative support experience.
• Proficiency with Microsoft Office (Word, Excel, Outlook).
• Strong organizational and communication skills.

Responsibilities

• Answer phones and greet visitors.
• Perform data entry and maintain electronic and paper files.
• Assist in preparing basic correspondence and reports.
• Support scheduling of meetings and appointments.
• Maintain office supplies inventory.
• Provide general support to staff as needed.

Skills

Strong organizational skills

Strong communication skills

Education

High school diploma or equivalent

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Administrative Assistant I

Summary of Functions

The Administrative Assistant I provides entry-level administrative and clerical support to ensure efficient operation of assigned departments. This role is designed for candidates beginning their administrative career with opportunities for development and progression within Inframark.

Essential Duties and Responsibilities

• Answer phones and greet visitors.
• Perform data entry and maintain electronic and paper files.
• Assist in preparing basic correspondence and reports.
• Support scheduling of meetings and appointments.
• Maintain office supplies inventory.
• Provide general support to staff as needed.

Organizational Relationships

• Reports to Department Supervisor or Manager.
• Works closely with administrative staff and department employees.

Qualifications

• High school diploma or equivalent.
• 0–2 years of administrative support experience.
• Proficiency with Microsoft Office (Word, Excel, Outlook).
• Strong organizational and communication skills.

Physical Demands

• Extended periods of sitting, typing, and computer use.
• Occasional lifting up to 20 lbs.

Work Environment

• Office-based environment with routine administrative duties.

Travel

• Minimal travel required.