Administrative Assistant I

Baker Construction; Phoenix (AZ); On-site; USD 35,000 - 45,000; Full time

Benefits offered by this job

Great pay

Excellent benefits

Opportunities for professional growth

Job summary

Baker Construction in Phoenix, Arizona, is seeking an Administrative Assistant I to provide clerical and administrative support to multiple managers. The role involves general clerical duties like filing, mailing, and maintaining files, along with scheduling and assisting with travel arrangements.

Candidates should have a High School diploma or equivalent and be proficient in Microsoft Office applications. Strong customer service and organizational skills are essential. Join a team focused on building better structures and better lives.

Qualifications

• Must have a High School diploma or equivalent or 2 years related experience.
• Ability to write reports and business correspondence.
• Ability to prioritize work and maintain confidentiality.

Responsibilities

• Provide clerical and administrative support to managers.
• Perform general clerical duties including filing and photocopying.
• Schedule appointments and coordinate travel arrangements.

Skills

Proficient with Microsoft Word

Proficient with Microsoft Excel

Proficient with Microsoft Outlook

Proficient with Microsoft PowerPoint

Strong customer service skills

Strong writing and verbal skills

Strong organizational skills

Education

High School diploma or equivalent

Job description

Job Details

Req ID: 7821

Travel: Up to 25%

Number of Openings: 1

About Baker Construction

Achieve more in your career with the nation's leading specialty concrete contractor. At Baker Construction, you'll be part of a team that prioritizes people, invests in their development, and offers unparalleled opportunities for professional growth. In this role, you'll be integral to building the future of our country and our company. You'll collaborate across diverse teams, have a hand in significant projects, and dive headfirst into complex challenges with the best in the industry. If you are driven to do more and have the grit to follow through, you'll have everything you need to define your career on your terms.

Job Summary

The Administrative Assistant I provides clerical and administrative support to one or more managers/departments within Shared Services or a Region.

Roles and Responsibilities

• Performs general clerical duties including filing, mailing, faxing, photocopying, typing.
• Types correspondence.
• Maintains hard and electronic files.
• Handles materials and documents in a professional and discreet manner.
• Pulls reports, bid bonds, preconstruction documents, etc.
• Codes and tracks invoices.
• May assist with timekeeping, payroll, and/or HR functions.
• May schedule appointments and update calendars for manager(s) within area of responsibility.
• May assist with coordination of travel arrangements for manager(s).
• May set up and coordinate meetings and conferences.
• Answers phone(s) promptly and in a professional manner.
• May order and maintain office supplies for assigned area of responsibility (kitchen and bathroom supplies).
• May assist with activities related to co-worker recognition/appreciation such as ordering event tickets or flowers, sending cards, etc.

Requirements

• High School diploma or equivalent or 2 years related experience.
• Proficient with Microsoft software programs such as Word, Excel, Outlook, and PowerPoint.

Competencies

• Ability to write reports, business correspondence, and procedures.
• Ability to listen to and read and comprehend instructions; ability to read and comprehend correspondence and memos.
• Strong writing and verbal skills.
• Ability to effectively respond to questions in one-on-one and small group situations with co-workers and clients.
• Ability to calculate mathematical figures using addition, subtraction, multiplication and division and apply concepts such as fractions and percentages.
• Must possess strong customer service skills.
• Must be willing to work with others and be a part of a team.
• Good listening skills.
• Must be able to prioritize work and utilize strong organizational skills.
• Ability to maintain confidentiality.
• Ability to solve practical problems using existing processes and procedures.
• Ability to interpret a variety of instructions furnished in written, oral, diagram or schedule form.
• Ability to define problems, collect information, establish facts, and draw valid conclusions.

Benefits

Great pay, excellent benefits, and opportunities to make your mark. This is an opportunity to own your future while working alongside co-workers who are united in our purpose to build better structures and better lives.

EEO Statement

Baker is an EEO Disability/Veterans Employer. Applicants with physical and/or mental disabilities who require a reasonable accommodation for any or part of the application process may make their requests known by emailing [e-mail] or calling 1-513-539-4000 and asking for HR.