Administrative Assistant I

Bob's Red Mill Natural Foods, Inc.; Milwaukie (OR); On-site; USD 32,000 - 38,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

401k

Profit Sharing

ESOP

Paid Holidays

Tuition Reimbursement

Childcare Discounts

Job summary

Bob’s Red Mill Natural Foods, Inc. is seeking an Administrative Assistant I to provide logistical and operational support within the Warehouse and Receiving departments. This on-site role supports day shifts, Monday through Friday, with a full-time schedule.

The position requires 1+ year of administrative experience, a high school diploma or equivalent, and proficiency with Microsoft 365. Compensation ranges from $22.93 to $27.50 per hour, based on experience.

Qualifications

• 1+ years of administrative or clerical experience.
• High school diploma or equivalent; OR any combination of education and additional years of experience.

Responsibilities

• Generates and edits paperwork for outbound and inbound shipments.
• Directs truck drivers to bay doors.
• Assists with shipping and receiving appointments.
• Provides customer service to drivers and customers.
• Follows shipping procedures and meets deadlines.
• Verifies documents for accuracy.
• Monitors ERP data for inconsistencies and errors.
• Complies with all policies and safety regulations.

Skills

Independent work

Data entry

Microsoft 365

Team collaboration

Organized/Deadline driven

English communication

Education

High school diploma or equivalent

Tools

ERP system

Microsoft 365 (Word, Excel, PowerPoint, Outlook)

Job description

Administrative Assistant I

Department: Warehouse

Employment Type: Full Time

Location: World Distribution Center

Compensation: $22.93 - $27.50 / hour

Description

Department: Administrative Assistant I

Location: Onsite

Shift: Day, Monday-Friday; Full-Time

Wage: $22.93 - $27.50/Hr. based on experience

Company Overview: At Bob’s Red Mill, we inspire joy with wholesome foods. Since 1978, we have been leading the natural foods industry by providing our customers with good food that makes them feel great. Wholesome means ensuring our food is of the highest quality, empowering and supporting our diverse group of employee owners, respecting our planet, and bettering our communities. We believe that joy is for everyone.

Position Overview: The Administrative Assistant I provides logistical and operational support within the Warehouse and Receiving departments.

Key Responsibilities

Essential Job Functions:

• Generates and edits paperwork for outbound and inbound shipments.
• Directs truck drivers to bay doors.
• Assists with shipping and receiving appointments.
• Provides excellent customer service to drivers and other customers.
• Follows basic shipping procedures and meets all deadlines.
• Assists with validating documents and reviews for accuracy.
• Assists with monitoring ERP data and identifies inconsistencies and errors.
• Complies with all company policies and procedures and operates all equipment in a safe and food-safe manner.
• Complies with Bob’s Red Mill food safety policies and procedures including adherence to FDA regulations, Safe Quality Food (SQF) Standards, and Good Manufacturing Practices (GMPs).
• Responsible for reporting food safety and quality concerns to Supervisors and/or Department Manager.
• Performs other duties and tasks as assigned.

Supervisory Responsibilities:

• None.
• This position reports to the Warehouse Manager.

Skills, Knowledge and Expertise

Knowledge, Skills, and Abilities:

• Ability to work independently and in collaboration with others.
• Ability to perform accurate and timely data entry.
• Familiarity with common office equipment.
• Ability to follow exact procedures and protocols.
• Ability to work effectively with a team using direct communication, respect, and creativity.
• Ability to stay organized and meet deadlines.
• Skilled in using Microsoft 365, including Word, Excel, PowerPoint, and Outlook.
• Ability to read, understand, and communicate information in English.
• Demonstrates Respect, Teamwork, Accountability, and Determination.
• Ability to work in an environment where exposure to potential food allergens is or may be present.

Education and Experience:

• 1 or more years of administrative or clerical experience, AND
• High school diploma or equivalent; OR
• Any combination of education and additional years of experience that provides the necessary skills, knowledge, and ability to perform assigned tasks.

Preferred Skills:

• Familiar with inventory management.
• Familiar with shipping and receiving procedures.
• Skilled in using ERP and supporting software.

Physical Demands:

• Position requires the ability to sit for up to approximately 2 hours at a time.
• May be required to lift items weighing up to 50 pounds.

Work Environment:

• The primary work environment for this position is within an office setting. There are no adverse conditions associated with this position.
• Employees will be exposed to common food allergens.

Benefits

We believe taking care of our community starts with giving our employee owners the resources to take care of their physical, mental, financial, and future well-being by offering a leading benefits package.

Benefits:

• Medical, Dental, and Vision Insurance
• 401k
• Profit Sharing Program
• Employee Stock Ownership Program (ESOP)
• Paid Holidays & Vacation
• Employee Assistance Program – counseling, legal issue support, financial guidance, and more.
• Tuition Reimbursement
• Childcare Discounts
• And MORE!

Purpose: To inspire joy with wholesome foods.

Values: Respect, Teamwork, Accountability, Determination