Administrative Assistant I

City of Midland, Texas; Midland (TX); On-site; USD 32,000 - 42,000; Full time

Benefits offered by this job

2:1 Retirement Plan with TMRS

Educational Tuition Assistance Program

Public Service Loan Forgiveness EMPLOY

Midland Municipal Employee Credit <RE-

Competitive pay

Medical/Dental/Vision Plan

PTO accrual

Paid holidays

Job summary

The City of Midland, Texas is seeking an Administrative Specialist for the City Attorney’s Office to perform administrative, technical support, and customer service duties, including handling Texas Public Information Act requests and subpoenas.

The role requires 3–5 years’ office experience, proficiency with Microsoft Office, and strong written and oral communication, with a standard 8:00 am–5:00 pm schedule and competitive benefits.

Qualifications

• High school diploma or equivalent plus 3 to 5 years’ experience working in office administration.
• Experience with Microsoft Office required.
• Valid Texas driver’s license required.
• Ability to read and understand manuals and updates regarding City and departmental policies and procedures.
• Skill in the operation of computers, copiers, printers and fax machines.
• Proficiency in typing, and completing spreadsheets, forms or word processing assignments.
• Communicates effectively both orally and in writing to citizens and other departments.

Responsibilities

• Answers citizen inquiries regarding the status of requests submitted under the Texas Public Information Act (TPIA) and subpoenas; directs inquiries to the appropriate staff member when necessary
• Receives, enters, and routes requests submitted under the TPIA and subpoenas
• Administers the intake and tracking system for TPIA requests and subpoenas
• Completes various tasks using Microsoft Office programs and specialized business platforms
• Monitors the designated TPIA email inbox for receiving requests
• Serves as the primary backup for purchasing card (P-Card) reconciliation and payroll processing
• Works independently or with limited guidance to complete assigned tasks
• Perform duties as assigned by the City Attorney and the Public Information Act Coordinator

Skills

Typing & Office Apps

Communication skills

Policy/manual reading

Oral and written communication

Education

High school diploma or equivalent

Tools

Microsoft Office

Payroll software

Purchasing software

Job description

Scope of Work

Under general supervision, performs a variety of administrative, technical support, and customer service duties for the City Attorney’s Office.

Essential Job Duties

• Answers citizen inquiries regarding the status of requests submitted under the Texas Public Information Act (TPIA) and subpoenas; directs inquiries to the appropriate staff member when necessary
• Receives, enters, and routes requests submitted under the TPIA and subpoenas
• Administers the intake and tracking system for TPIA requests and subpoenas
• Completes various tasks using Microsoft Office programs and specialized business platforms
• Monitors the designated TPIA email inbox for receiving requests
• Serves as the primary backup for purchasing card (P-Card) reconciliation and payroll processing
• Works independently or with limited guidance to complete assigned tasks
• Perform duties as assigned by the City Attorney and the Public Information Act Coordinator

Physical and Environmental Conditions

Ability to sit, stand, lift 20 lbs. at a time, and navigate an office environment. Reasonable accommodations available.

Required Qualifications - Knowledge, Abilities and Skills

Ability to read and understand manuals and updates regarding City and departmental policies and procedures. Skill in the operation of computers, copiers, printers and fax machines. Proficiency in typing, and completing spreadsheets, forms or word processing assignments. Capable of easily acquiring and applying knowledge to learn and understand payroll and purchasing software, and specialized business platforms. Communicates effectively both orally and in writing to citizens and other departments.

Minimum Education, Experience And Certification

High school diploma or equivalent plus three to five years’ experience working in office administration. Experience with Microsoft Office required. Valid Texas driver’s license required.

Work Hours

Monday through Friday; 8:00 am until 5:00 pm.

• 2:1 Retirement Plan with TMRS
• Educational Tuition Assistance Program
• Public Service Loan Forgiveness Employer
• Midland Municipal Employee Credit Union
• Competitive pay
• Medical/Dental/Vision Plan
• PTO accrual
• Paid holidays