Administrative Assistant I

OhioHealth; Mansfield (OH); On-site; USD 40,000 - 52,000; Full time

Job summary

OhioHealth in Mansfield is seeking an organized administrative professional to support Nursing Administration. You will greet internal customers, vendors, and guests, manage calendars, screen calls, and prepare correspondence and meeting materials to help leadership advance strategic goals.

The role requires 2–4 years of progressive office experience, a High School diploma or GED, strong MS Office skills, and familiarity with enterprise systems such as PeopleSoft or Workday, all in a high

Qualifications

• High School or GED (Required)
• Years of experience: 2 - 4 years of progressive office experience
• Experience supporting leaders or executives is a plus

Responsibilities

• Calendaring: schedule simple 1:1 to mid-size meetings using open calendars
• Greeting callers; receive/screen calls; manage and delegate information requests
• Prepare correspondences using MS Office; create and distribute meeting materials
• Coordinate catering and meeting logistics; gather/disseminate documents
• Process purchase orders; work with Accounts Payable and Procurement; use PeopleSoft/Workday
• Maintain paper/electronic records; ensure confidentiality and privacy

Skills

Calendar management

Communication

Customer service

MS Office

Scheduling

Confidentiality

Education

High School diploma or GED

Tools

PeopleSoft

Workday

Job description

We are more than a health system. We are a belief system.

We believe wellness and sickness are both part of a lifelong partnership, and that everyone could use an expert guide. We work hard, care deeply and reach further to help people uncover their own power to be healthy. We inspire hope. We learn, grow, and achieve more – in our careers and in our communities.

Job Description Summary

This individual professionally represents OhioHealth when greeting internal customers, clients, guests, and vendors. This person should be polished, articulate, forward thinking, anticipate needs, and be able to problem solve quickly and accurately. As an integral part of the executive’s or leader’s team or department, this person will perform a multitude of duties to help leadership effectively serve the strategic goals of the organization.

Responsibilities And Duties

Definition of duties and responsibilities Calendaring: Provide basic daily calendar support to multiple leaders; able to schedule simple 1:1 to mid-size group meetings using open calendars. Communication Delivery and Management: Appropriately greet callers; receive and screen calls; manage and delegate information requests; prepare correspondences using MS Office programs for presentations, memos, research and proofreading. Meeting Preparation and Management: Create and distribute agendas, send meeting invitations, coordinate and order catering, gather/disseminate meeting materials, make audio/visual arrangements. Fiscal Support to include: Accurate and timely processing of purchase orders, working as appropriate with Accounts Payable, Procurement and other fiscal offices, and using enterprise software systems like PeopleSoft/Workday. Technology Application: Leverage and stay current on new or updated technologies introduced by the organization; ability to operate specialty software and other guidance to leaders as needed. Document Management: Paper and electronic records, may include coordinating network/shared drives; organize and retrieve information in a timely manner; securely manage confidential information in all forms; follow OhioHealth records retention policies and organize long-term storage as appropriate. Service Delivery: Anticipate leader’s needs and prepare accordingly; interact with customers, peers, and OhioHealth associates with their leader in mind and be responsive; balance autonomy with teamwork, particularly when supporting multiple leaders. Confidentiality and Discretion: Gain trust and respect by ensuring privacy and security of information; adhere to all information, privacy and security policies, procedures, standards and guidelines. General Office Support: Answer phones and direct calls as needed, greet/receive visitors. May include ordering office supplies, managing maintenance and repair of work room multi-function devices e.g., copier/printers and other office equipment, kitchen/breakroom organization and clean-up, mail distribution, etc. As a High Reliability Organization (HRO), responsibilities require focus on safety, quality and efficiency in performing job duties. The job profile provides an overview of responsibilities and duties and is not intended to be an exhaustive list and is subject to change at any time.

Minimum Qualifications

High School or GED (Required)

Additional Job Description

Years of experience: 2 - 4 years of progressive office experience or demonstrated/related adm. exp.

Work Shift

Day

Scheduled Weekly Hours

40

Department

Nursing Administration

Join us!

• if your passion is to work in a caring environment
• if you believe that learning is a life-long process
• if you strive for excellence and want to be among the best in the healthcare industry

Equal Employment Opportunity

OhioHealth is an equal opportunity employer and fully supports and maintains compliance with all state, federal, and local regulations. OhioHealth does not discriminate against associates or applicants because of race, color, genetic information, religion, sex, sexual orientation, gender identity or expression, age, ancestry, national origin, veteran status, military status, pregnancy, disability, marital status, familial status, or other characteristics protected by law. Equal employment is extended to all person in all aspects of the associate-employer relationship including recruitment, hiring, training, promotion, transfer, compensation, discipline, reduction in staff, termination, assignment of benefits, and any other term or condition of employment