Administrative Assistant I

Parker Hannifin; Lakeville (MN); On-site; USD 25,000 - 42,000; Full time

Benefits offered by this job

Competitive compensation

Annual incentive program

401(k) with company match

Paid time off

Job summary

Parker Hannifin is seeking an Administrative Assistant in the Lakeville, MN area to provide essential clerical support, manage calendars, coordinate meetings, and handle correspondence with professionalism. The role requires strong organizational skills and the ability to maintain accurate records in both digital and paper formats.

Responsibilities include preparing reports, processing invoices, assisting with data entry and bookkeeping, and supporting payroll and expense tracking.

Qualifications

• High school diploma or equivalent is required.
• Proficiency in Microsoft Office.
• Strong written and verbal communication skills.
• Ability to manage multiple tasks and meet deadlines.

Responsibilities

• Managing schedules, coordinating meetings, and setting up appointments.
• Handling phone calls, emails, and other correspondence while prioritizing urgent matters.
• Maintaining and organizing files and records in digital and physical formats.
• Preparing reports and spreadsheets by compiling data and formatting information clearly.
• Managing and ordering office and warehouse supplies.
• Assisting with data entry, bookkeeping, and expense tracking.
• Manage payroll processing and related tasks.
• Liaising with clients, vendors, and internal staff to relay information and support operations.
• Ensuring confidentiality and accuracy when handling sensitive information.

Skills

Microsoft Office

Strong communication

Time management

Attention to detail

Problem solving

Independence

Customer service

Discretion

Education

High school diploma

Job description

Position Summary

Provides administrative and clerical assistance to ensure efficiency and effectiveness in the workplace. This position involves managing schedules, coordinating meetings, handling correspondence, and maintaining organized records. The Administrative Assistant serves as a point of contact for internal and external stakeholders, demonstrating professionalism and strong communication skills.

Responsibilities

Essential Functions:
Managing schedules, coordinating meetings, and setting up appointments to keep workflows organized and meet deadlines
Handling phone calls, emails, and other correspondence while prioritizing urgent matters and maintaining professional communication
Maintaining and organizing files, records, and documents in digital and physical formats for easy access and retrieval
Preparing reports spreadsheets by compiling data and formatting information in a clear, professional manner
Managing and ordering office and warehouse supplies to ensure a well-stocked and efficient facility
Assisting with data entry, bookkeeping, and expense tracking by accurately recording financial transactions and reconciling reports
Manage payroll processing and related tasks
Receive, review, verify and process invoices and purchase orders for accuracy and appropriate approvals.
Liaising with clients, vendors, and internal staff to relay information, schedule appointments, and support business operations
Ensuring confidentiality and accuracy when handling sensitive information, company records, and financial documents

Qualifications

Parker considers this position safety-sensitive and therefore pre-employment testing for cannabis will be required as a condition of hire. See drug test section of job posting for more information.

This role is subject to compliance with the International Traffic in Arms Regulations (ITAR) and the Export Administration Regulations (EAR), which requires the incumbent to be either a US citizen, lawful permanent resident [\"green card\" holders], or have refugee or asylee status).

High school diploma or equivalent required
Proficient in Microsoft Office
Strong written and verbal communication
Organization and time management to handle multiple tasks, prioritize work, and meet deadlines
Attention to detail for accurate data entry, proofreading documents, and maintaining records
Problem solving to address scheduling conflicts, office supply shortages, or other unexpected challenges
Ability to work independently and adapt to change in a fast-paced environment
Customer service to assist clients, visitors, and team members professionally and courteously
Discretion and confidentiality when handling sensitive information, such as financial records or employee documents

Additional Comments

The essential functions have been provided as examples of the type of work performed by employees assigned to this job classification. The Company reserves the right to modify the work assignments and/or to make reasonable accommodations so that qualified employees can perform the essential functions. The job description is not intended to be an all-inclusive list of duties and responsibilities. It is intended to describe the general nature of the position.

Parker Hannifin

Parker Hannifin is a Fortune 250 global leader in motion and control technologies. For more than a century, we've enabled engineering breakthroughs that make energy cleaner, transportation safer, medical treatments more effective, and manufacturing more efficient.

With empowered team members in more than 40 countries, Parker serves customers across aerospace & defense, energy, HVAC & refrigeration, in-plant & industrial equipment, off-highway and transportation.

Our scale is global, but our purpose is personal. We enable breakthroughs that improve lives, strengthen communities and create a brighter future.

Our Purpose - Enabling Engineering Breakthroughs that Lead to a Better Tomorrow - comes to life through our people-first culture where teamwork drives performance, inclusion fuels innovation and growth is encouraged. This environment fosters collaboration and empowers team members from engineering and manufacturing to finance, supply chain, human resources, information technology and beyond.

By combining deep expertise with an entrepreneurial spirit, we help customers succeed in markets that demand performance, reliability, and sustainability.

As we look to the future, Parker is advancing initiatives in energy efficiency and sustainability while developing the next generation of talent and leaders to engineer a better tomorrow.

Pay, Benefits, Work Schedule

Competitive Compensation

• Pay Range: $18.37/hr to $30.61/hr
• Participation in Annual Incentive Program

Benefit & Retirement Plans

Parker offers competitive benefit programs, including:

• Comprehensive coverage for medical, prescription drugs, dental, vision, voluntary optional life, accident insurance, hospital indemnity insurance and critical illness insurance with competitive premium cost.
• 401(k) Plan with company matching contributions at 100% of the first 5% of pay.
• Company provided defined-contribution retirement plan with annual contribution equal to 3% of pay.
• Career development and tuition reimbursement.
• Other benefits including paid parental leave, short and long-term disability programs, adoption assistance, a Care.com membership and financial planning assistance are provided at no cost to you.
• Supplemental benefit programs including identity protection, legal protection, and pet wellness are available at competitive rates.
• Paid Time Off and Company-Paid Holidays.
  

Equal Employment Opportunity

Additional Comments:

The essential functions have been provided as example of the type of work performed by employees assigned to this job classification. The company reserves the right to modify the work assignments and/or to make reasonable accommodations so that qualified employees can perform the essential functions. The job description is not intended to be an inclusive list of duties and responsibilities. It is intended to describe the general nature of the position.

Parker is an Equal Opportunity and Affim… ("Minority / Female / Disability / Veteran / VEVRAA Federal Contractor")

If you would like more information about Equal Employment Opportunity as an applicant under the law, please go to Employees & Job Applicants | U.S. Equal Employment Opportunity Commission

Drug Tests

Drug Tests

Drug-Free Workplace

Drug-Free Workplace
In accordance with Parker's policies and applicable state laws, Parker provides for a drug-free workplace. Therefore, all applicants seeking employment with Parker will be subject to drug testing as a condition of employment.