Administrative Assistant I

City of Santa Fe Springs; Jackson (CA); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Medical benefits

Paid holidays

Vacation and sick leave accruals

CalPERS Retirement

Deferred compensation (457)

Job summary

Amador County is seeking an entry-level Administrative Assistant to perform routine clerical and administrative duties under supervision. The role includes directing calls, assisting the public, data entry, and preparing documents within a procedural framework.

Ideal candidates will have a high school diploma or GED, one year of clerical experience, and a California driver’s license. Strong typing, organization, and customer service skills are essential.

Qualifications

• High school diploma or GED equivalent.
• One year of office/clerical experience.
• Possession of a California Driver's License.
• Ability to communicate clearly in writing and verbally.
• Ability to enter data accurately into automated systems.
• Ability to establish cooperative working relationships.

Responsibilities

• Performs routine clerical duties in assigned area.
• Assists the public in person at front counter or by phone.
• Schedules appointments.
• Answers inquiries related to department services, programs, and operations.
• Types and prepares a variety of forms, letters, memos, reports and related documents.
• Maintains files and records.
• Opens and process incoming mail.

Skills

Office software skills

Data entry accuracy

Customer service

Phone/front-counter support

Typing speed

Recordkeeping

Education

High school diploma or GED

Job description

Definition and Distinguishing Characteristics

Under immediate supervision, performs routine clerical and administrative duties; directs calls and visitors; performs data entry; types memos and correspondence; provides information and assistance to the public; and performs related duties as required.

DEFINITION

Under immediate supervision, performs routine clerical and administrative duties; directs calls and visitors; performs data entry; types memos and correspondence; provides information and assistance to the public; and performs related duties as required.

DISTINGUISHING CHARACTERISTICS

This is the entry level in the Administrative Assistant series. This class is distinguished from the Administrative Assistant II by the performance of the more routine tasks and duties assigned to positions within the series. As experience is acquired, the employee performs with less immediate supervision. Assignments are generally limited in scope and are performed within a procedural framework.

REPORTS TO

Higher level management and supervisory staff.

CLASSIFICATIONS SUPERVISED

This classification does not exercise supervision over lower level staff.

Examples of Duties

• Performs routine clerical duties in assigned area.
• Assists the public in person at front counter or by phone.
• Schedules appointments.
• Answers inquiries related to department services, programs, and operations.
• Types and prepares a variety of forms, letters, memos, reports and related documents.
• Assists in preparing notices, reports, flyers, letters, or other documents and information.
• Compiles data and maintains forms and spreadsheets.
• Opens and process incoming mail.
• May assist in receiving and processing applications.
• Maintains files and records.
• Performs related duties as required.

Essential Qualifications

Knowledge of:

• Modern office practices, including computers and specialized software.
• English grammar, vocabulary, spelling, and punctuation.
• Recordkeeping and filing practices.
• Principles and practices of customer service.
• Methods and techniques of typing correspondence, documents and spreadsheets.

Ability To

• Learn the basic principles of the automated systems used in the department.
• Type with speed and accuracy.
• Learn the operations of assigned department or unit.
• Perform routine typing and filing duties.
• Respond to citizen’s questions and direct to other staff as necessary.
• Enter data accurately into automated system.
• Handle and process confidential and sensitive information.
• Effectively communicate both orally and in writing.
• Establish and maintain cooperative working relationships with those contacted in the course of work.
• Understand and carry out oral and written directions.

Typical Physical Requirements

Sit for extended periods; frequently stand and walk; normal manual dexterity and eye-hand coordination; corrected hearing and vision to normal range; verbal communication; use of office equipment including computers, telephones, calculators, copiers, and fax machine.

TYPICAL WORKING CONDITIONS

Work is performed in an office environment; continuous contact with staff and the public.

Training and Experience

Required

Any combination of training which would likely provide the required knowledge and experience is qualifying. A typical way to obtain the required knowledge and abilities would be:

Education

A high school diploma or GED equivalent.

Experience

One (1) year of office/clerical experience.

Special Requirements

Possession of an appropriate California Driver's License issued by the California Department of Motor Vehicles.

Amador County is an Equal Opportunity/Affirmative Action employer. Applicants will be considered without regard to their race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, or military and veteran status.

All Amador County Employees are Disaster Service Workers

Amador County provides a comprehensive benefits program to support our employees.

Benefits Include

• Medical -Blue Shield PPO
• Dental- Delta Dental Basic with option to upgrade
• Vision- VSP Basic with option to upgrade
• Flexible Spending Accounts - FSA
• Employee Assistance Program (EAP)
• Basic Life Insurance- County provided $12,000 policy
• CalPERS Retirement
• Deferred Compensation (457) Plans
• Supplemental Life Insurance
• Paid Holidays
• Vacation and sick leave accruals

To learn more about the benefits offered, please visit our website located here