Administrative Assistant I

New York Blood Center; City of Rye (NY); On-site; USD 32,000 - 36,000; Full time

Job summary

New York Blood Center is seeking an administrative professional to support an assigned operational unit. This role handles office duties, liaison work, and document preparation to ensure efficient operations.

The position requires at least one year of administrative experience and a high school diploma or equivalent, with responsibilities spanning correspondence, records, and scheduling. On-site work in the New York area is expected.

Qualifications

• High School Diploma or equivalent required.
• One year of experience providing administrative support/office management.

Responsibilities

• Serve as a point of administrative contact and liaison with other offices, individuals, and external constituents.
• Provide administrative assistance and support to the assigned organizational staff.
• Prepare various reports and maintain records as required by the operational unit.
• Compose, edit, and format internal and external correspondence and documents.
• Maintain organizational databases by entering updates and generating reports using standard office software (e.g., Microsoft Word, Excel).
• Respond to routine inquiries in person, by phone, or electronically in a professional and timely manner.
• Coordinate appointments, meetings, and conference room reservations, working with both internal and external stakeholders as needed.
• Perform routine office administrative functions, including typing, filing, copying, ordering office supplies, and answering telephones.
• Establish, maintain, and revise files and organizational records in accordance with established procedures.
• Process routine paperwork, including invoices, purchase requests, and payroll-related documentation as needed.
• Perform other related duties as assigned to support departmental operations.

Education

High School Diploma or equivalent

Job description

This position is responsible for performing administrative duties to an assigned operational unit. This position performs office support functions required for the operation of an assigned organizational unit. This position may support one or more staff.

• Serve as a point of administrative contact and liaison with other offices, individuals, and external constituents.
• Provide administrative assistance and support to the assigned organizational staff.
• Prepare various reports and maintain records as required by the operational unit.
• Compose, edit, and format internal and external correspondence and documents.
• Maintain organizational databases by entering updates and generating reports using standard office software (e.g., Microsoft Word, Excel).
• Respond to routine inquiries in person, by phone, or electronically in a professional and timely manner.
• Coordinate appointments, meetings, and conference room reservations, working with both internal and external stakeholders as needed.
• Perform routine office administrative functions, including typing, filing, copying, ordering office supplies, and answering telephones.
• Establish, maintain, and revise files and organizational records in accordance with established procedures.
• Process routine paperwork, including invoices, purchase requests, and payroll-related documentation as needed.
• Perform other related duties as assigned to support departmental operations.

Education

Qualifications

• High School Diploma or equivalent.

Experience

• One year of experience providing administrative support/office management.

Any combination of education, training and experience that has supplied the necessary knowledge, skills, and experience to perform the essential functions of the job.

For applicants who will perform this position in New York City or Westchester County, the proposed hourly salary is $23.30/hr to $26.20/hr. For applicants who will perform this position outside of New York City or Westchester County, salary will reflect local market rates and be commensurate with the applicant’s skills, job-related knowledge, and experience.

Unless otherwise specified, all posted opportunities are located in the New York or Greater Tri-State office locations

Overview

Founded in 1964, New York Blood Center (NYBC) has served the tri-state area for more than 60 years, delivering 500,000 lifesaving blood products annually to 150+ hospitals, EMS and healthcare partners. NYBC is part of New York Blood Center Enterprises (NYBCe), which spans 17+ states and delivers one million blood products to 400+ U.S. hospitals annually. NYBCe additionally delivers cellular therapies, specialty pharmacy, and medical services to 200+ research, academic and biopharmaceutical organizations. NYBCe’s Lindsley F. Kimball Research Institute is a leader in hematology and transfusion medicine research, dedicated to the study, prevention, treatment and cure of bloodborne and blood-related diseases. NYBC serves as a vital community lifeline dedicated to helping patients and advancing global public health. To learn more, visit nybc.org . Connect with us on Facebook , X , Instagram , and LinkedIn .
NYBCe is an Equal Employment Opportunity (EEO) employer. It is the policy of the Company to provide equal employment opportunities to all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran status, disabled status, or genetic information.