Administrative Assistant I

Cook Medical; Bloomington (IN); On-site; USD 38,000 - 48,000; Full time

Job summary

Cook Inc - Bloomington is seeking an Administrative Assistant I to provide high-level administrative support for leadership and back-up coverage for staff. You will manage calendars, schedule meetings, arrange travel, and prepare reports and correspondence.

The role requires a high school diploma and 3–5 years of office experience, with strong proficiency in Microsoft Office. You will handle confidential information and maintain organized records across multiple projects.

Qualifications

• High school diploma or equivalent required.
• 3–5 years of office experience preferred.
• Strong knowledge of Microsoft Windows Office and Outlook.
• Ability to learn new software quickly.

Responsibilities

• Answer phones, screen calls, and manage calendars.
• Arrange travel and teleconferences.
• Prepare reports, memos, and correspondence using word processing, spreadsheets, and presentations.
• Record meeting minutes and distribute them.
• Maintain confidential information and support front desk as needed.

Skills

Office software proficiency

Multitasking

Communication skills

Attention to detail

Education

High school diploma or equivalent

Associate's Degree in Business Administration or related field

Tools

Microsoft Office Suite

Outlook

Excel

PowerPoint

Word

Job description

Administrative Assistant I

Job Location(s): Bloomington IN United States

Job Locations: US-IN-Bloomington

Travel: None

Position Type: Full Time

Company: Cook Inc - Bloomington

Category: Administrative/Clerical

Overview

The Administrative Assistant 1 provides high-level administrative support for assigned Leadership as well as back-up support for current administrative staff.

Responsibilities

- Answer phones/screen calls & manage/maintain management calendars.
- Make travel arrangements for team.
- Arrange teleconference calls and webcasts.
- Compile numerical or statistical data.
- Schedule meetings or appointments/conference rooms.
- Write business correspondence.
- Maintain records, reports or files.
- Manage expense reporting for team.
- Attend meetings in order to record minutes when requested.
- Prepare reports, memos, letters and other documents, using word processing, spreadsheets, database, and/or presentation software.
- Compile, transcribe, and distribute minutes of meetings.
- Prepare agenda for visitors and coordinate travel.
- Ability to maintain confidential information.
- Prepare responses to correspondence containing routine inquiries.
- File and retrieve corporate documents, records and reports.
- Prepare agendas.
- Open, sort,distribute incoming correspondence, including faxes & email.
- Ability to maintain confidential information.
- Back-up for front desk coverage at P48 and other facilities as requested.
- Back-up for the switchboard as requested.

- Willingness to utilize AI tools such as Claude and ChatGPT
- Must maintain all training requirements for the position, while seeking out opportunities for continuous development and growth.
- Adhere to the Quality Management System and its processes to meet FDA 21 CFR 820, ISO 13485, and other applicable regulatory requirements.

Qualifications

- High school diploma or equivalent required.
- Previous office experience (3 - 5 years) and/or Associate's Degree in Business Administration or related field preferred.
- Extensive working knowledge of Microsoft Windows Office and Outlook (ie Excel, PowerPoint and Word).
- Experience producing spreadsheets and other computer-generated data analysis reports.
- Proven ability to quickly learn new technical subject matter that may be unrelated to area of formal training.
- Experience performing multiple projects simultaneously with minimal direction/supervision.

“We are proud to be an equal employment opportunity employer for minorities, women, protected veterans, disabled individuals, and any other protected class.”

Cook will consider for employment qualified applicants with criminal histories in a manner consistent with applicable federal, state/province and local law.