Administrative Assistant I

Harford Community College; Bel Air (MD); On-site; USD 42,000 - 58,000; Full time

Benefits offered by this job

Health benefits

Vision benefits

Dental benefits

Flexible spending accounts

Life insurance

Retirement plans (403b/457b)

Tuition waiver

Tuition reimbursement

Paid time off

Job summary

Harford Community College is seeking an organized administrative support specialist to assist the department with documents, scheduling, records, and procurement tasks. You will help maintain calendars, prepare memos, and support budgeting and reporting processes.

Candidates should have a high school diploma or GED and at least two years of relevant office experience; proficiency with Microsoft Office 365 is required, and familiarity with CMMS or Ellucian Banner is a plus.

Qualifications

• High school diploma or GED required.
• At least 2 years of recent experience providing administrative and office support.
• Experience using Microsoft Office 365 applications (Outlook, Excel, PowerPoint, Teams, SharePoint) is required.

Responsibilities

• Prepare documents, correspondence, agendas, memos, reports and proposals.
• Update systems and databases for departmental use; maintain files and budget records.
• Maintain department calendar and coordinate repairs with maintenance technicians; manage procurement and purchase orders.
• Organize meetings and events, and support the Director's calendar.

Skills

Attention to detail

Organizational skills

Education

High school diploma or GED

Tools

Microsoft Office 365

CMMS

Ellucian Banner ERP

Job description

Harford Community College ( HCC ) has been a vital part of Harford County since 1957. As a mid-sized, comprehensive institution, we’re committed to delivering high-quality education and cultural enrichment to our community. Our mission is to provide relevant, accessible education and training that connects individuals to opportunities in an ever-evolving world. As an Achieving the Dream institution, HCC is part of a national network dedicated to enhancing student success in community colleges. To learn more about our vision and values, visit our website .

Affirmative Action and Equal Employment Opportunity Statement

Harford Community College is committed to the principles of Aff…

Excellent benefits package, including 2 weeks paid college break, 15 days of sick leave, and 15 days paid of vacation leave. Eligible for health, vision and dental benefits, flexible spending accounts, identity theft plan, and legal benefit plan. Receive paid basic life & long-term disability insurance; employee paid supplemental life insurance available. Participation is required the mandatory retirement plan & two optional retirement plans are available (403b with match after 1 year & 457b). Receive paid basic life & long-term disability insurance. Tuition waiver for HCC classes and tuition reimbursement are also available!

Job Description

The purpose of this position is to provide administrative support to the department. This is accomplished by preparing various documents, correspondence, agendas, memos, reports, and proposals; updating systems and databases for departmental use; maintaining files; ordering office supplies; maintaining a department calendar; maintaining budget records; and maintaining all records and reports. Other duties include managing the complete procurement process and creating purchase orders; managing the Director’s calendar; coordinating repairs with maintenance technicians; managing inventory control; reconciling reports; and organizing and setting up meetings and events.

Employees of Harford Community College, including instructors for online and virtual courses, must be residents of Maryland or the contiguous states of Delaware, Pennsylvania, Virginia, West Virginia or the District of Columbia; non-residents are expected to relocate to meet this requirement. Applicants must be currently authorized to work in the United States, as the College does not offer Visa sponsorship for this position.

Required Education

High school diploma or GED

Required Experience

At least 2 years of recent experience working in a role with direct responsibility for providing administrative and office support

Required Knowledge, Skills, & Abilities

• Direct experience of Microsoft Office 365 (Outlook, Excel, PowerPoint, Teams, Sharepoint)
• High attention to detail
• Strong organizational skills, including managing electronic files
• Ability to manage Outlook calendars

Preferred Qualifications

• Experience working in CMMS
• Experience working in higher education
• Experience with Ellucian Banner ERP
• Technology savvy; able to learn multiple software programs
• Experience in Excel with V-Lookup, Pivot Tables and creating charts and graphs

Hours per Week 40 - 100%

General Weekly Work Schedule

Monday-Friday 8:00am-4:00pm

Posting Number

Posting Number 2026-073FSFA

Number of Vacancies

Number of Vacancies 1

Open Date

Close Date

Close Date 10/19/2026

Open Until Filled No

Supplemental Questions

Required fields are indicated with an asterisk (*).

• * Are you currently a resident of Maryland or the contiguous states of Delaware, Pennsylvania, Virginia, West Virginia or the District of Columbia, OR are you willing to relocate?
  • Yes
  • No
• * Do you have experience maintaining and managing electronic calendars (e-calendars) such as Outlook, Google Calendar, or Teams Calendar?
  • Yes
  • No
• * Do you have direct experience using Microsoft Office 365 applications (such as Outlook, Excel, PowerPoint, Teams, or SharePoint) or similar systems?
  • Yes, I have extensive experience with most or all of these applications.
  • Yes, I have moderate experience with some of these applications.
  • Limited experience, used one or two of these systems occasionally
  • No, I do not have experience with Microsoft Office 365 or similar systems.
• * Do you possess a minimum of two (2) years of recent experience in a position with direct responsibility for comprehensive administrative and office support?
  • Yes
  • No
• * Will you now or in the future require employment-based visa sponsorship (including, but not limited to, OPT, H-1B, L-1, EB-2, or EB-3)to work in the United States for Harford Community College?
  • No, I will not require sponsorship from Harford Community College
  • Yes, I will require sponsorship from Harford Community College

401 Thomas Run Road
Bel Air, Maryland 21015
443-412-2310 | [e-mail]