Administrative Assistant I

Northern Light Health; Bangor (ME); Hybrid; USD 26,000 - 37,000; Full time

Job summary

Northern Light Eastern Maine Medical Center in Bangor, Maine, is seeking an Administrative Support specialist for the Medical Education department. This full-time role offers a daytime schedule from 8:00 AM to 4:30 PM, with a salary range of $19.00 to $26.64 per hour.

The position emphasizes clerical tasks, data management, and frontline information services to patients and staff. The ideal candidate will have a High School diploma or GED and at least 1 year of relevant experience, performing

Qualifications

• High School Diploma or GED required.
• At least 1 year of relevant work experience.
• Clerical and administrative support skills including filing, scheduling, and information routing.

Responsibilities

• Answer telephones and provide information to callers; take messages or transfer calls.
• Schedule appointments and meetings as assigned.
• Generate memos, emails and reports when appropriate.
• Set up and manage filing systems (paper and electronic).
• Create, maintain and enter information into databases.
• Maintain office supplies and reorder as needed.
• Assist supervisor with time and attendance entries and corrections.
• Maintain a safe environment and report hazards or policy violations.

Skills

Word processing

Spreadsheets

Data entry

Database experience

Computer skills

Education

High School Diploma/GED

Job description

Northern Light Eastern Maine Medical Center |US:ME:Bangor or Hybrid | Administrative Support | Full Time

Salary range- 19.00-26.64 USD

Description

The compensation range listed reflects the range Northern Light Health anticipates relying on in setting the wages for the position. The range may not necessarily include all additional compensation elements available, such as differentials, incentive programs and benefits.

Northern Light Eastern Maine Medical Center

Department:Medical Education

Position is located: Northern Light Eastern Maine Medical Center

Work Type:Full Time

Work Schedule:8:00 AM to 4:30 PM

Salary Range: $19.00 - $26.64

Exempt: No

Summary:

Perform routine clerical and administrative functions such as drafting correspondence, scheduling appointments, organizing and maintaining paper and electronic files, or providing information to callers.

Responsibilities:

• Answer telephones and give information to callers, take messages, or transfer calls to appropriate individuals
• Schedule appointments and meetings as assigned
• Generate memos, emails and reports when appropriate
• Set up and manage paper or electronic filing systems, recording information, updating paperwork, or maintaining documents, such as attendance records, correspondence, or other material
• Create, maintain, and enter information into databases
• Maintain office supplies by checking inventory and ordering items
• As a proxy for and under the supervision of leader, enters, edits and approves time and requests corrections
• Maintain a safe environment complying with Northern Light Health policies and procedures; report and directly address environmental hazards and violations of patient safety policy and/or protocol when involved or observed
• May perform other duties upon request.

Other Information:

Competencies and Skills

• Achieves Results: Sets high standards for their own outcomes and seizes opportunities to engage others towards objectives. Consistently moves forward with direct actions in order to attain or exceed objectives. Manages their own time effectively to accomplish assigned tasks. Successfully prioritizes multiple projects and duties as needed.
• Applies Business Acumen:Demonstrates knowledge of current and future trends that impact organizational success. Applies proven practices and business theories to get results that meet financial as well as other business goals. Recognizes opportunities for new services and products and acts accordingly, taking measured risks into consideration. Possesses a thorough knowledge of their field and independently carries out their work in accordance with professional standards of the profession.
• Word processing, spreadsheets, data entry, database experience and other computer related skills.
• Serves Others: Strives to understand, meet and exceed the expectations and requirements of internal and external customers which may include the people and communities in our service areas. Develops and maintains relationships, alliances and coalitions within and outside the organization and leverages them in order to obtain information, support, and promote cooperation and collaboration.
• Behaves with Integrity and Builds Trust: Acts consistently in line with the core values, commitments and rules of conduct. Leads by example and tells the truth. Does what they say they will, when and how they say they will, or communicates an alternate plan.
• Cultivates Respect: Treats others fairly, embraces and values differences, and contributes to a culture of belonging, empowerment, and cooperation.
• Fosters Accountability: Creates and participates in a work environment where people hold themselves and others accountable for processes, results and behaviors. Takes appropriate ownership not only of successes but also mistakes and works to correct them in a timely manner. Demonstrates understanding that we all work as a team and the quality and timeliness of work impacts everyone involved.
• Practices Compassion: Exhibits genuine care for people and is available and ready to help; displays a deep awareness of and strong willingness to relieve the suffering of others.

Education

• Required High School Diploma/General Educational Development (GED)

Required Experience

• 1 year/years of Relevant Work Experience

Working Conditions

• Lifting, moving and loading less than 20 pounds.
• Prolonged periods of sitting.
• Prolonged periods of standing.
• Prolonged periods of walking.

Northern Light Eastern Maine Medical Center is a 411- bed, regional tertiary care hospital and an American College of Surgeons-verified Level II Trauma Center. Located in Bangor, Maine, it serves as the principal referral center for a patient population of 500,000 residents across the northern two-thirds of the state. The medical center provides comprehensive inpatient and outpatient services, including advanced surgical care, neurosciences, cardiovascular medicine, oncology, and critical care.

Eastern Maine Medical Center is the base for LifeFlight of Maine, a critical care air medical transport program that conducts nearly 900 missions annually, ensuring timely access to specialized care for rural and remote communities. As a member of Northern Light Health, the medical center is part of an integrated statewide health system comprising nine hospitals, numerous primary and specialty care practices, long-term care facilities, home health and hospice agencies, and emergency ground and air transport services. This integrated model supports coordinated, patient-centered care across the continuum.

Eastern Maine Medical Center plays a central role in advancing clinical quality, operational efficiency, and health equity throughout the region. It is actively engaged in clinical education and serves as a training site for medical students, residents, and fellows through affiliations with academic and professional institutions.

Bangor, Maine offers a stable and supportive environment for healthcare professionals. The region is home to high-performing public and private schools, including the University of Maine’s flagship campus in Orono. Bangor International Airport provides convenient commercial air service with direct and connecting flights to major US hubs. The area also offers access to a wide range of cultural, educational, and recreational opportunities, with outdoor activities available year‑round in Maine’s forests, lakes, mountains, and coastal regions.
Northern Light Eastern Maine Medical Center is a strategic hub for clinical excellence, innovation, and community health in northern New England.

Questions? Contact Talent Acquisition:
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EMMC, Bangor, Maine, Level 2 Trauma Center, hospital, Cancer Care,

Equal Opportunity Employment

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, age, disability status, gender, sex, sexual orientation, gender identity, ancestry, protected veteran status, national origin, genetic information or any other legally protected status.