Administrative Assistant — Hybrid, Healthcare Admin Support

Mayo Clinic; Rochester (MN); Hybrid; USD 30,000 - 41,000; Full time

Benefits offered by this job

Medical plans

Dental coverage

Vision plan

HSA/FSAs

Retirement plan

Job summary

Mayo Clinic is seeking an Administrative Assistant for the Department of Laboratory Medicine and Pathology in Rochester, MN. The role involves a range of non-clinical administrative tasks in a diverse, agile team, from calendar management to preparing documents and handling invoices.

The ideal candidate will have strong organizational and communication skills, proficiency with business software, and a commitment to confidentiality.

Qualifications

• Two years’ experience in an administrative support role (high school diploma or GED)
• One-year degree/diploma in admin, business, or medical-related program with 1+ year admin experience
• Associate degree in an administrative, business, or medical-related program
• Experience performing meeting management, calendar coordination, drafting/copying correspondence, and using business software to produce databases, spreadsheets, presentations, etc.

Responsibilities

• Managing calendars: scheduling, coordination, and travel follow-up for meetings and events
• Preparing documents and presentation materials
• Processing invoices and reimbursements
• Composing/transcribing correspondence/documents
• Supporting departmental projects and activities
• Creating and maintaining websites, web pages, databases, spreadsheets, and social media accounts
• Answering telephones and providing follow-through
• Maintaining accuracy through attention to detail
• Maintaining confidentiality and professionalism

Skills

Calendar management

Scheduling meetings

Travel planning

Presentation materials

Invoices

Reimbursements

Correspondence drafting

Web pages

Databases

Spreadsheets

Phone support

Attention to detail

Confidentiality

Professionalism

Travel coordination

English grammar

Education

High school diploma or GED

One-year degree/diploma in admin, business or medical-related field

Associate degree in admin, business, or medical-related field

Tools

Microsoft Office

Business software (databases/spreadsheets/presentations)

Job description

Mayo Clinic is seeking an Administrative Assistant for the Department of Laboratory Medicine and Pathology in Rochester, MN. The role involves a range of non-clinical administrative tasks in a diverse, agile team, from calendar management to preparing documents and handling invoices.

The ideal candidate will have strong organizational and communication skills, proficiency with business software, and a commitment to confidentiality.