Administrative Assistant - Lab Support

Mayo Clinic; Rochester (MN); Hybrid; USD 30,000 - 41,000; Full time

Benefits offered by this job

Medical plans

Dental coverage

Vision plan

HSA/FSAs

Retirement plan

Job summary

Mayo Clinic is seeking an Administrative Assistant for the Department of Laboratory Medicine and Pathology in Rochester, MN. The role involves a range of non-clinical administrative tasks in a diverse, agile team, from calendar management to preparing documents and handling invoices.

The ideal candidate will have strong organizational and communication skills, proficiency with business software, and a commitment to confidentiality.

Qualifications

• Two years’ experience in an administrative support role (high school diploma or GED)
• One-year degree/diploma in admin, business, or medical-related program with 1+ year admin experience
• Associate degree in an administrative, business, or medical-related program
• Experience performing meeting management, calendar coordination, drafting/copying correspondence, and using business software to produce databases, spreadsheets, presentations, etc.

Responsibilities

• Managing calendars: scheduling, coordination, and travel follow-up for meetings and events
• Preparing documents and presentation materials
• Processing invoices and reimbursements
• Composing/transcribing correspondence/documents
• Supporting departmental projects and activities
• Creating and maintaining websites, web pages, databases, spreadsheets, and social media accounts
• Answering telephones and providing follow-through
• Maintaining accuracy through attention to detail
• Maintaining confidentiality and professionalism

Skills

Calendar management

Scheduling meetings

Travel planning

Presentation materials

Invoices

Reimbursements

Correspondence drafting

Web pages

Databases

Spreadsheets

Phone support

Attention to detail

Confidentiality

Professionalism

Travel coordination

English grammar

Education

High school diploma or GED

One-year degree/diploma in admin, business or medical-related field

Associate degree in admin, business, or medical-related field

Tools

Microsoft Office

Business software (databases/spreadsheets/presentations)

Job description

Why Mayo Clinic

Mayo Clinic is top-ranked in more specialties than any other care provider according to U.S. News & World Report. As we work together to put the needs of the patient first, we are also dedicated to our employees, investing in competitive compensation and comprehensive benefit plans – to take care of you and your family, now and in the future. And with continuing education and advancement opportunities at every turn, you can build a long, successful career with Mayo Clinic.

Benefits Highlights

• Medical: Multiple plan options.
• Dental: Delta Dental or reimbursement account for flexible coverage.
• Vision: Affordable plan with national network.
• Pre-Tax Savings: HSA and FSAs for eligible expenses.
• Retirement: Competitive retirement package to secure your future.

Responsibilities

The Department of Laboratory Medicine and Pathology Support Staff is looking for an Administrative Assistant to join their team!

As an Administrative Assistant, you will be a member of a diverse, agile team that exhibits initiative, proficiency, and adaptability to optimize the time of those supported. You will be responsible for a variety of non-clinical administrative support tasks including:

• Managing of calendars: scheduling, coordination, and follow-up tasks for meetings, events, and professional travel
• Preparing documents and presentation materials
• Processing invoices and reimbursements
• Composing and/or transcribing correspondence/documents
• Supporting departmental projects/activities
• Creating and maintaining web sites, web pages, databases, spreadsheets, social media accounts
• Answering telephones and providing related follow through
• Accountable for ensuring accuracy and completeness through attention to detail
• Maintaining confidentiality and professionalism

We require a two year commitment for this role.

• This position is not eligible for visa sponsorship; Also, Mayo Clinic DOES NOT participate in the F-1 STEM OPT extension program.

Qualifications

To be considered for this Administrative Assistant role, you must meet one of the following criteria:

• High school diploma or GED with a minimum of two years’ experience in an administrative support role.
• One-year degree/diploma in an administrative, business, or medical-related program with a minimum of one-year experience in an administrative support role.
• Associate degree in an administrative, business, or a medical-related program.
• Administrative support role experience must include performance of responsibilities such as meeting management and calendar coordination, creating/transcribing correspondence/documents, and utilization of business-related software to produce databases, spreadsheets, presentations, etc.

Additional Qualifications

• Prefer work-related experience within the last ten years.
• Demonstrate proficient use of computer hardware and software, telecommunication, and other office equipment and ability to navigate multiple systems simultaneously.
• Possess high-level skills in organization, communication, interpersonal skills, customer service, professionalism, written and oral communication
• The ability to prioritize, frequently and quickly shift tasks, and adapt to a rapidly changing environment.
• Demonstrate effective and appropriate decision-making, judgment, and confidentiality as well as attention to detail and follow-through.
• Experience with coordination of travel and expense management.
• Proficient application of English grammar, punctuation, and sentence structure.

Application Requirements

• All must be included for your application to be considered:
• CV/Resume
• Cover letter
• NACES detailed international equivalency for foreign degrees.
• Internal candidates must provide their past three performance appraisals.
• DLMP employees that have been in current lab/position for less than 2 years must attach early release approval from supervisor.
• Non-DLMP internal applicants that have been in their current department/position for less than 1 year must attach early release approval from supervisor.
• International transcript:
• MUST have a DETAILED equivalency evaluation.
• MUST show US equivalent degree.
• Evaluation MUST be completed from an organization listed as a member of the N

Exemption Status

Nonexempt

Compensation Detail

$21.55 - $30.22/ hour

Benefits Eligible

Yes

Schedule

Full Time

Hours/Pay Period

80

Schedule Details

8:00 a.m. - 5:00 p.m. This is hybrid position and must be located within 100 miles of Rochester, MN with an expectation to work onsite a minimum of 1 day per week. Onsite during training period. Flexible scheduling after completion of training period.

Weekend Schedule

N/A

International Assignment

No

Site Description

Just as our reputation has spread beyond our Minnesota roots, so have our locations. Today, our employees are located at our three major campuses in Phoenix/Scottsdale, Arizona, Jacksonville, Florida, Rochester, Minnesota, and at Mayo Clinic Health System campuses throughout Midwestern communities, and at our international locations. Each Mayo Clinic location is a special place where our employees thrive in both their work and personal lives. Learn more about what each unique Mayo Clinic campus has to offer, and where your best fit is.

Equal Opportunity

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, protected veteran status or disability status. Learn more about the "EOE is the Law" . Mayo Clinic participates in E-Verify and may provide the Social Security Administration and, if necessary, the Department of Homeland Security with information from each new employee's Form I-9 to confirm work authorization.

Recruiter

Rhonda Wilson