Administrative Assistant | Hybrid

Allianz Commercial; Minnesota; On-site; USD 41,000 - 61,000; Full time

Job summary

Allianz Life seeks an Administrative Assistant to support CIO-led initiatives. The role requires coordinating complex calendars, arranging travel, drafting communications, and assisting with meetings and special projects.

You will maintain sensitive records with discretion and collaborate across departments to enable strategic priorities. The ideal candidate brings 2-3 years of experience, a high school diploma, strong written and verbal communication, and the ability to work legally in the

Qualifications

• 2-3 years of experience required.
• High school diploma required.
• Strong collaboration and communication skills, both written and verbal.
• You must be legally authorized to work in the U.S. without requiring immigration sponsorship now or in the future.

Responsibilities

• Maintain leader's calendars, schedule appointments and meetings, and coordinate travel arrangements.
• Draft and edit correspondence, reports, and documents for internal and external partners.
• Manage files, records, and confidential information; process expenses and invoices.
• Support meetings, events, and projects, including catering, presentations, and surveys.
• Assist with space planning for new hires or department moves.
• Utilize AI tools and resources (e.g. generative AI).

Skills

Calendar management

Communication

Team collaboration

Customer service

Discretion & integrity

Education

High school diploma

Tools

Generative AI tools

Job description

What you do:

The Administrative Assistant is responsible for providing administrative support to the department management and staff to help fulfill the division's strategic initiatives for the enterprise. This individual operates with a customer service mindset while partnering with multiple levels of the organization. They have a demonstrated ability to effortlessly adapt to change and display grace and confidence under pressure. You will support 2-4 executives and will report to the CIO.

• Ensure leader's time is aligned with their priorities through demonstrated understanding of the core business and by leveraging strategic prioritization strategies. This includes maintaining calendars, scheduling appointments and meetings, and coordinating travel arrangements and accommodations.
• Draft and edit correspondence, reports, and other documents to ensure efficient communication within the department and with internal business partners.
• Manage and organize files, records, and documents including processing and tracking expenses and invoices, which may include handling confidential information, displaying professional discretion and trust with leadership.
• Support department meetings, events and special projects as needed, including order catering and supplies, compiling presentations, creating learning links and surveys.
• Support space planning for new hires or department moves.
• Utilization of artificial intelligence tools and resources (e.g. generative AI)

What you bring:

• 2-3 years of experience required
• High school diploma required
• Strong collaboration and communication skills, both written and verbal
• You must be legally authorized to work in the U.S. without requiring immigration sponsorship now or in the future. This includes holders of H-1B, H4, L-1, L-2, TN, OPT, CPT, and other nonimmigrant visas.

Jobpostingrange$41,000- $61,000

Notethejob postingrange is exclusive of company benefits or other compensation. This role is also eligible for an annual incentive program. If you are hired, your final base salary will bedeterminedbased on factors such as geographic location, experience, skills, competencies, and/or education. In addition to those factors, we will also considerinternalequity of our current employees. Please keep in mind that the range provided is the full base salary range for the role. Hiring at or near the maximum of the range would not be typical to allow for future and continued salary growth.

What we offer:

At Allianz Life,we'reproud to provide a benefits package that supports the True Balance of our employees and their families. We offer: a choice of comprehensive medical, dental and vision plan options, flexible spending and health savings accounts, tuition reimbursement, student loan retirement program, generous annual paid leave, an outstanding 401(k) company match, and life insurance. Plus,our employees enjoy an award-winning campus with an array of discounted amenities, including an onsite health center, child development center, fitness facility, convenience store and two cafeterias. Our employees and leaders take an active role in shaping our culture through our Employee Resource Groups, whose activities and advocacy contribute to an environment that is fair, caring, and inclusive. Our generous benefits, campusamenitiesand inclusive, engaged culture are among the many reasonswe'reroutinely recognized as a top workplace employer. Foradditionalinformation regardingWhat It's Like To Work Here | Allianz Life.

106028 | IT & Tech Engineering | Entry Level | Non-Executive | Allianz US Life | Full-Time | Permanent

Allianz Group is one of the most trusted insurance and asset management companies in the world. Caring for our employees, their ambitions, dreams and challenges, is what makes us a unique employer. Together we can build an environment where everyone feels empowered and has the confidence to explore, togrowand to shape a better future for our customers and the world around us. At Allianz, we stand for unity: we believe that a united world is a more prosperous world, and we are dedicated to consistentlyadvocating forequal opportunities for all. And the foundation for this is our inclusive workplace, where people and performance bothmatter, andnurturesa culture grounded in integrity, fairness,inclusionand trust. We therefore welcome applications regardless of race, ethnicity or cultural background, age, gender, nationality, religion, social class, disability or sexual orientation, or any other characteristics protected under applicable local laws and regulations.

Join us.Let'scarefortomorrow.#LI-BK1