Administrative Assistant & Human Resource Clerk (7995)

THE SALVATION ARMY A GEORGIA CORP; Daytona Beach (FL); On-site; USD 51,577,000 - 57,308,000; Full time

Benefits offered by this job

Health insurance

Paid Time Off

Retirement Savings Plan

Life Insurance

Job summary

The Salvation Army Georgia Corp in Daytona Beach is seeking an experienced HR Administrator to manage recruitment, onboarding, and personnel records. You will coordinate background checks, I-9 and E-Verify compliance, and training for staff at the Daytona Beach location.

The role also handles timekeeping data, attendance records, and benefits enrollment, ensuring accuracy and timely reporting. A two-year degree and four years of related experience are preferred, along with a valid driver's

Qualifications

• Two-year degree or equivalent college coursework.
• Four years progressively responsible administrative experience.
• Any equivalent combination of education and experience providing required knowledge, skills, and abilities.

Responsibilities

• Coordinates recruitment and onboarding activities for the command and processes background checks and related appeals; handles I-9 forms and E-Verify; assigns required employee training.
• Coordinates paperwork for New Hires, Onboarding, Employee Changes, Terminations.
• Tracks attendance balances and leave requests.
• Audits and performs data entry and edits in the timekeeping system.
• Assists employees with benefits including open enrollment and leave of absence.
• Prepares advanced reports and statistical spreadsheets; compiles reports.
• Responds to inquiries and ensures office runs smoothly in supervisor's absence.
• Scans deposits/invoices and handles routine accounting/file management; processes check mail.
• Makes bank deposits and drives to post office as needed.

Skills

Recruitment coordination

Onboarding

Background checks

I-9/E‑Verify processing

Training coordination

Timekeeping & reporting

Benefits administration

Education

Associate degree

Tools

Timekeeping system

Excel

Reporting tools

Job description

Job Details

Job Location: FLA-Daytona Beach Corps - Daytona Beach, FL 32117

Position Type: Full Time Regular

Education Level: Associate Degree

Salary Range: $18.00 - $20.00 Hourly

Job Shift: Day

Job Category: Human Resources

Schedule/Hours: Monday – Friday, typically 8:30 a.m. – 4:30 p.m. (35 Hours/Week).

Key Responsibilities

• Coordinates recruitment and onboarding activities for the command. Processes background checks and related appeals for the location. Processes I-9 forms and E-Verify. Assigns required employee training.


• Coordinates paperwork and processing related to New Hires, Onboarding, Employee Changes, Terminations.


• Tracks attendance balances and leave requests.


• Audits and performs data entry and edits in the time keeping system.


• Assists employees with benefits including new hire and open enrollment, paid time off and leaves of absence.


• Prepares advanced and technical reports and spreadsheets from start to finish; prepares or compiles statistical reports.


• Responds to inquiries regarding departmental operations and ensures the office runs smoothly while the supervisor is absent.


• Scans all deposits and invoices for the Corps/Family Store to the Regional accounting representative. Provides computer access to the Regional Accountant to print checks, and mails checks and invoices out in a timely manner. Attach check stubs to the invoices and files the information. Files accounting/financial paperwork received from Divisional Headquarters.


• Makes bank deposits and drives to the post office to check mailbox/mail information as needed.


• This position requires a Level 2 background screening. For general information about the Florida Clearinghouse screening process, visit: https://info.flclearinghouse.com/faq.html

Physical Requirements and Working Conditions

• Ability to operate various general office equipment including a telephone, dictation equipment, computer, and adding machine.


• Ability to concentrate and pay close attention to detail with constant breaks in concentration associated with answering phones or speaking in person to clients requiring assistance.


• Ability to work well under the pressure of deadlines.


• Ability to follow instructions and work independently with limited supervision.


• Ability to effectively and efficiently work on multiple projects at the same time without becoming frustrated or disorganized.


• Limited amount of physical effort required associated with walking, standing, lifting and carrying light objects (less than 25 lbs.) 5-10% of work time.


• Duties are usually performed seated. Sitting may be relieved by brief or occasional periods of standing or walking.


• Work is performed in a normal office environment where there are little or no physical discomforts associated with changes in weather or discomforts associated with noise, dust, dirt, and the like.


• Work may require driving a vehicle where there may be discomforts associated with heavy traffic or changes in weather.

Employee Benefits

• Health, Dental and Vision Insurance


• Paid Time Off


• Retirement Savings Plan


• Life Insurance and more!

WHAT WE ARE LOOKING FOR IN YOU

• Two-year degree or equivalent college coursework, AND


• Four years progressively responsible experience performing administrative work in a general office, OR


• Any equivalent combination of education and experience which provides the required knowledge, skills, and abilities.

Licenses & Certifications

Valid State Driver’s License Required with ability to meet Salvation Army driving requirements for insurance purposes and remain qualified to drive a Salvation Army vehicle throughout the course of employment in this position.

Equal Opportunity Employer: Veterans | Disabled